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Comprehensive Excel Guide for Monthly General Journal and Daily Records in Child Programs

This guide provides a detailed overview of using Excel for managing essential documentation in child programs. It includes instructions for maintaining a Monthly General Journal, a Daily Record, and Meal Count Records. You'll learn to input participation data, calculate total children for breakfast, lunch, and snacks across various age groups, and generate monthly summaries effortlessly. This system utilizes double-entry accounting and is essential unless otherwise approved. Designed for compatibility with Excel, this workbook simplifies record-keeping and reporting.

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Comprehensive Excel Guide for Monthly General Journal and Daily Records in Child Programs

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  1. Using Excel Program

  2. Parts of the EXCEL Document • Monthly General Journal • Required Daily Record (26 pages) • Meal Count • Monthly Summary

  3. Monthly General Journal • Double Entry Accounting System • Put entry in twice on the same line • MUST be used, unless the SA has approved you to use a different accounting system.

  4. Workshop Workbook.xls [Compatibility Mode] - Excel

  5. Required Daily Record • MUST use a required daily record sheet • Type in names and eligibility codes • Take participation by • Placing “X” if child participates in program. • Placing “A” if child is absent. • Placing “Z” if child is present and NOT participating. • Totals “X”, “Z”, and “A” for you.

  6. Workshop Workbook.xls [Compatibility Mode] - Excel

  7. Monthly Meal Count Record • Place the number of children who are participating in breakfast, lunch, and PM snack under the specific category: • Infants • 1-2 year olds • 3-5 year olds • 6+ year olds • The program will total the columns across and down for you and place the numbers on the Monthly Summary Sheet.

  8. Workshop Workbook.xls [Compatibility Mode] - Excel

  9. Monthly Summary • Do not have to do anything to this sheet, except print it out, check it, and use it for your Site Data Sheet.

  10. Workshop Workbook.xls [Compatibility Mode] - Excel

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