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HUMANE SEMINAR Comparative study on library allocation funds: the spanish case

HUMANE SEMINAR Comparative study on library allocation funds: the spanish case Margarita Taladriz Mas Rafael Zorrilla Torras Universidad Carlos III de Madrid Royal Veterinary and Agricultural University. Copenhagen, 21st & 22nd April, 2006. AGENDA.

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HUMANE SEMINAR Comparative study on library allocation funds: the spanish case

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  1. HUMANE SEMINAR Comparative study on library allocation funds: the spanish case Margarita Taladriz Mas Rafael Zorrilla Torras Universidad Carlos III de Madrid Royal Veterinary and Agricultural University. Copenhagen, 21st & 22nd April, 2006

  2. AGENDA 1. Spanish universities libraries system 2. Some general data (December 2004) 3. Comparative data 2000-2004 4. Some indicators 5. UC3M budget 6. Financing 7. Conclusions

  3. SPANISH UNIVERSITIES LIBRARIES SYSTEM • MAIN MILESTONES • 1983 LRU. University Legislation that gave tools to move forward: Financing model, Departments organization, competencies, studies structure... • 1999 Bolonia Declaration and European Higher Education Area: Changes in studies structure, changes in the learning process, students mobility...

  4. SPANISH UNIVERSITIES LIBRARIES SYSTEM • REBIUN. Spanish University Libraries Network. Sectorial Committee from the Rectors´s Board • CONSORTIA * Cataluña (CBUC) 10 Universities+Cataluña Library * Madrid (Madroño) 7 Universities * Andalucía (CBUA) 10 Universities * Galicia (BUGALICIA) 3 Universities * Castilla y León (BUCLE) 4 Universities

  5. REBIUN Strategic Plan 2003-2006 • BECAUSE OF ...LibrariesConsortia consolidation as a tool that allows continous improvement of quality of libraries services through cooperative acquisitions and shared services • BECAUSE OF...the scientific information prices increase and the difficulty to cover information needs, mainly in some knowledge areas where all the bibliography is controlled by important editing companies, that behave in a monopolistic way.

  6. REBIUN Strategic Plan 2003-2006 • BECAUSE OF ...Competency among universities to get resources, users and prestige that push them to enhance quality services through innovation and change in teaching, learning and research systems • BECAUSE OF...the new technologies impact in teaching, learning and research and accordingly in libraries • BECAUSE OF ...changes in information world due to the enormous increase in volume and costs and also concentration of editing companies becoming more powerful in the market

  7. REBIUN Strategic Plan 2003-2006 5 DIRECTIVES DIRECTIVE 1 Todevelop a new university library model as an active learning and research resources centre DIRECTIVE 2 To promote the new technologies and communications developpement and support its implementation and maintenance DIRECTIVE 3 To offer a set of digital multidisciplinar information DIRECTIVE 4 To increase librarians proffessional level DIRECTIVE 5 To define a new REBIUN organizational model

  8. REBIUN. Some data ( December 2004) • 72 Public and private universities • 765 service points • 1.815.608 users • 5.706 people working • 85.475.444 visits/year 2004 • 34.252.466 monographs • 744.544 journal titles • 476.871 titles in electronic format • 104.788.531 M. Euros invested in bibliographic resources • 136.683.994 M. Euros invested in personnel expenses...

  9. REBIUN. Some data

  10. REBIUN. SOME DATA

  11. REBIUN. SOME DATA

  12. REBIUN. SOME DATA

  13. REBIUN. SOME DATA

  14. REBIUN. SOME DATA

  15. REBIUN. SOME DATA

  16. REBIUN. SOME DATA

  17. REBIUN. SOME DATA

  18. REBIUN. SOME DATA

  19. REBIUN. SOME DATA

  20. REBIUN. SOME DATA

  21. SOME REBIUN INDICATORS CURRENT PRINTED JOURNALS/RESEARCHER REBIUN media. 1,5 TITLES 28 universities over (+ 6,1 TITLES) 39 universities below (- 0.1 TITLES) UC3M 1,1 TITLES DB SEARCHES/RESEARCHER REBIUN media. 109 SEARCHES 15 universities over (+ 1.575 SEARCHES) 39 universities below (- 2 SEARCHES) UC3M 94 SEARCHES FULL TEXT ARTICLES DOWNLOADED/RESEARCHER REBIUN media. 64 ARTICLES 10 universities over (+ 848 ARTICLES) 39 universities below (- 4 ARTICLES) UC3M 89 ARTICLES

  22. SOME REBIUN INDICATORS GENERAL ACQUISITIONS EXPENSES/USER REBIUN media. 73 € 21 universities over (+ 811 €) 45 universities below (- 8 €) UC3M 68 € JOURNAL ACQUISITIONS EXPENSES/ RESEARCHER REBIUN media. 330 € 30 universities over (+ 1.075 €) 35 universities below (- 7 €) UC3M 276 € ELECTRONIC RESOURCES EXPENSES/ TOTAL RESOURCES EXPENSES REBIUN media. 25% 30 universities over (+ 100%) 35 universities below (- 0%) UC3M 22 %

  23. INCREASING Budget Human resources Distance services Digital collection Visits to the library New in-house services: working groups, seminar rooms, language laboratories, computing rooms... DECREASING Potential users/year Traditional In-House services: Lending, reading rooms use, physical stacks browsing... Interlibrary loan REBIUN. Libraries behaviour

  24. Universidad Carlos III BUDGET • University statute stablishes 8% of current expenses allocated for bibliographic acquisitions • Centralized initial allocation for: * General Journals (print and digital) + DB • Library board makes the distribution between library and Departments for monographs or specific resources accordingly to: Departments: * General allocation index: 50% * PHD Professors : 25% * Dissertations defended: 20% * Book average price: 5% Libraries: * students number: 30% * loans/students: 30% * Book average price : 20% * Courses number: 20%

  25. UC3M BUDGET. University/Library

  26. UC3M BUDGET. Bibliographic Resources

  27. UC3M BUDGET. Library financing

  28. UNIVERSITY LIBRARIES FINANCING PUBLIC UNIVERSITIES • Central Administration. 3 universities • Regional communities. 47 universities • Special Aids: * Infrastructure Programs * Quality Certification PRIVATE UNIVERSITIES. 22 universities • Special Aids: * Infrastructure Programs * Quality Certification

  29. Special finnancing • QUALITY ACCREDITATION: Ministry of Education and Science and ANECA (National Agency for Quality Evaluation) * 2003 7 Universities 873.000,00 € * 2004 6 Universities 877.695,00 € * 2005 5 Universities 890.000,00 € • INFRASTRUCTURES * Special actions for buying retrospective bibliography

  30. Extra Financial Actions • I. FECYT Program ( Spanish Foundation for Science and Tecnology) 6 M euros/year (2004-2006) to buy The WEB of KNOWLEDGE • II. FECYT Program 80 M euros to cofinance acquisition of digital resources: Regional Communities, Ministry of Education, Ministry of Health, Universities.

  31. Consortia Financing University CCAA 2002 86% 14% Cataluña 2003 92% 8% 2004 97% 3% ___________________________________ 2002 17% 83% Galicia 2003 52% 48% 2004 20% 80% _____________________________________ 2002 66% 34% Madrid 2003 75% 25% 2004 75% 25% _____________________________________ Andalucia 2004 0% 100% _____________________________________ Castilla-León 2004 100% 0%

  32. CONCLUSSIONS • Libraries are expensive. No studies about return on investment • Libraries are beginning to be worried about costs and that will improve management • FECYT, REBIUN and Consortia negotiate prices and services on its own, and that facilitates more equal access to resources • OAIs and open access journals are spreading along institutions. Some libraries are helping in digital edition • Consortia and REBIUN OAIs are starting to move forward, with financial aid from Institutions • At this point, researchers publish in subject OAIs mainly: REPEC, NEREUS... • Spanish University libraries are moving to a new model: CRAI • In spanish libraries, budgets have gone up, users have gone down but they are using library services much more intensively, mainly visits and digital collection. • Access to digital information is possible due to central and regional financing.

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