‘Quick Wins’ Enhancements for IFM

1. ‘Quick Wins’ Enhancements for IFM Jim Boyer, Senior Consultant jim.boyer@cistech.net Mike Taylor, VP Sales mike.taylor@cistech.net

2. Agenda • Fast Cash • Purchased Receipts not Invoiced • Electronic Lock Box • Electronic Funds Transfer

3. 1. Fastcash -- Overview • Streamlines and Improves the Cash Application Process • Provides additional capabilities to process and track credits and deductions • Especially valuable when processing high volumes of payments with large numbers of credits or deductions • Ie, Retail or large industrial customers

4. Fastcash -- Features • Adds New Deduction Types and Reason Codes to help categorize deductions • Allows multiple deduction types to a single invoice • New Cash Receipt Entry screen designed for managing credits and deductions • Prompt for deduction • Inquiry to open invoices • Post unapplied cash • Running totals

5. Fastcash -- Cash Receipt Entry After entry of invoice or credit memo number, current balance is displayed Invoice/Credit Memo is then entered Discounts are calculated and displayed Warning message for duplicate invoice receipts Invoice check for outstanding balance, held, or disputed status

6. Fastcash -- Deduction Management Press Deduction Entity to display this prompt May change entity Reason code required

7. Fastcash -- Cash Invoice Inquiry Available Inquiry into outstanding Invoices/Credit Memos Transaction entry for items on this screen Toggle View by Open Invoice # or Packing List # Invoice check for outstanding balance, held, or disputed status

8. Fastcash -- Batch Controls • View Check Summary provides deposit control totals • Includes System Calculated Totals • Toggle View by Open Invoice # or Packing List # • Invoice check for outstanding balance, held, or disputed status

9. Fastcash -- Benefits • Reduced effort and improved efficiencies of cash application process • Improve profitability by identifying unauthorized deductions • Improve customer service with ongoing reconciliation of account status • Quickly identify trends in deduction type enables root cause analysis

10. Fastcash -- Pricing and Implementation • IFM R6/7, green screen or IWP • License fee = $4,500 • Technical installation/support = $1,200 • Implementation consulting services • 2 days on-site = $2,800 plus time and travel expenses

11. 2. Receipts not Invoiced -- Overview • Effectively manages reporting requirements for purchased items that have been received into inventory, but have not been invoiced by the vendor • Consolidates information to provide fast and accurate reconciliation of: • Un-invoiced receipts accrual account • AP Clearing Account

12. Receipts not Invoiced -- Features • Review un-invoiced warehouse inventory receipts in numerous sort and run-time options. • Review any Plant’s Warehouse Inventory Receipts or IFM AP Charge Lines for any GRN/PO or other Vendor Receipts. • Can be run against receipts, and IFM Invoices, for any Fiscal Reporting Period (date sensitive and great for audits).

13. Receipts not Invoiced -- Features • Documents impact to AP Pending Liability Account by providing detail for Material Receipts and corresponding offsets caused by IFM Invoicing and CA Transactions. • Enables reconciliation of AP Pending and un-invoiced receipts liability accounts

14. ‘Input’ Data Fields The Receipt Fields The IFM Fields IFM Invoice Number for Receipt IFM Invoice Date IFM Charge Line PO/Ref Number for Receipt IFM Charge Line Quantity from Receipt IFM Charge Line Total Cost IFM Variance (CA Amount) to IM Last Payment Date IFM Check Number last payment. Receipt Warehouse Item Class Vendor/PO/PO Date/Buyer Item Number/GRN Receipt Date Receipt Qty/Stocking UOM Receipt Value at Standard/Transaction Costs CISTECH AP PENDING DETAIL AND SUMMARY FILES AND REPORTS INVENTORY RECEIPT DATA FROM XA IM INVENTORY IFM CHARGE LINE FOR RECIEPT AND VARIANCES

15. Program Output IFM XA FILES IM TXN HISTORY AP Pending Reporting with Paid/Un-Paid activity options. SUMMARY AND DETAIL CISTECH AP Pending Reporting Generation Engine AP Pending AS400 Detail File AP Pending AS400 Summary File AP Pending AS400 Exception File

16. CISTECH REPORTING PUTS IT ALL TOGETHER !! ABC Mfg Company Receipt & Invoice XA IM RP TRANSACTIONS LET’S LOOK AT AN EXAMPLE XA IFM AP TRANSACTIONS IFM API Transaction 2002 AP Clearing $168,120.00 2000 AP Trade $-168,120.00 RP/PQ Receipt Transaction 1200 Raw Material Inventory $154,620.00 2001 Un-Invoiced Rec/AP Pending $-154,620.00 CONNECTS THE XA RECEIVING TRANSACTION WITH THE IFM A/P INVOICE FOR A PARTICULAR RECEIPT. VALIDATES THE CA-COST ADJUSTMENT BOOKED TO THE COMPANY P&L ACCOUNTS ! CISTECH AP PENDING REPORTING Instant CA Txn Created for “I” AP Txns 2001 Un-Invoiced Rec/AP Pending $154,620.00 5100 PPV/Cost Adjustment $ 13,500.00 2002 AP Clearing $-168,120.00 The APP Report proves my entries ! IM Receipt Detail linked to IFM Invoice Transactions reveals the CA Variance Amounts and QUICKLY ANSWERS VARIANCE QUESTIONS and quickly proves what went INTO and what was moved OUT OF the AP Pending Accounts!

17. Reporting Engine F4

18. Reporting Engine

19. Output to Crystal, save as Excel

20. Receipts not Invoiced -- Benefits • Quickly reconcile MAPICS un-invoiced receipts liability account • Enable accurate balance sheet representation of asset and liability accounts • Minimize large adjustment transactions • Ensure compliance with internal and external audit requirements.

21. Receipts not Invoiced Pricing and Implementation • IFM R6/7 • License fee = $4,500 • Green Screen or PC based • Technical installation/support = $1,200 • Implementation consulting services • 2 days on-site = $2,800 plus time and travel expenses

22. 3. Electronic Lockbox -- Overview • Streamlines and Expedites Cash Receipts processing by importing to IFM: • Invoice listing provided by customers, for multiple invoices typically paid on one bank draft • Bank Lockbox deposits of invoice payments • Provides editing and transaction registers to ensure accurate posting

23. Electronic Lockbox -- Features • Transfers data from the bank/customer file into a work file • Edits to ensure valid entity number • Check totals • Maintenance enabled for correcting entity, items can be deleted • Provides editing and transaction registers to ensure accurate posting • Data Imported into IFM Cash Receipts for matching and posting to the GL

24. Identify and Transfer the File

25. Edit Report and Batch Totals Sample Edit Report – Totals

26. Lockbox File Maintenance

27. Invoice Inquiry and Editing

28. Post Records to IFM

29. Electronic Cashbox -- Benefits • Reduce time and effort to process cash receipts • Improve customer service with up to date account status

30. Electronic Cashbox Pricing and Implementation • IFM R6/7 • License fee = $4,500 • Technical Services • Installation/support = $1,200 • Tailor interface to import file = $600-2,400 • Implementation consulting services • IFM Planning • 2 days on-site = $2,800 plus time and travel expenses

31. 4. Electronic Funds Transfer -- Overview • Provides Electronic Distribution of Accounts Payable payments • Enhances the IFM EFT process by providing editing and ‘pre-note’ capabilities • Creates ACH formatted file and extracts to IFS Drive for transfer to your bank

32. EFT -- Features • Process starts after regular IFM approval process • IFM setup provides vendor settlement method and account number • ‘Pre-Transfer’ Validation and Editing ensure accurate transfer transactions • Edit reports document transactions • Provides creation of ‘Pre-notes’ for additional instructions to the bank • Account Verification

33. EFT -- Features • Generates ACH Bank file • Validation performed to ensure required data • Error report provided • Inquiry available for details • Transfers Bank file to IFS drive for transmission to bank • File is available for e-mail or further processing for automated communication to the bank

34. EFT – IFM Setup • Must also complete IFM Vendor Setup for bank and routing information

35. EFT – Pre-Extract Edit

36. EFT – Add ‘Pre-Notes’ • Multiple Pre-Notes can be added

37. EFT – Generate Payment Transfer

38. EFT – Transfer file to IFS Drive

39. EFT – Transaction Inquiry

40. EFT -- Benefits • Reduce administrative time and effort to process checks • Reduce cost of checks and postage • Streamlined payment process can help capture terms discounts • Audit reports provide documentation of transactions • Integration with IFM enables no duplicate data

41. EFT- Pricing and Implementation • IFM R6/7 • License fee = $4,500 • Technical Services • Installation/support = $1,200 • Tailor interface to import file = $0-1,200 • Implementation consulting services • IFM Planning • 4 hour webex for training • $1,400

42. Agenda • Fast Cash • Purchased Receipts not Invoiced • Electronic Lock Box • Electronic Funds Transfer

43. IFM Tools Next Steps • Schedule your implementation Or….. • Follow up discussion to define your specific needs • Then, detailed demonstration to address those needs.

44. Questions or comments? Thank you!!