Budgeting for Sustainable Technology

1. Budgeting for Sustainable Technology TechCon – October 14, 2011

2. TechStyle Sustainability • What is your District’s TechStyle? • Very similar to Lifestyle Sustainability • Varies by districts ability to: • Maintain financial health • Fulfill expectations of community • Example

3. Overview • Technology Sustainability Defined • Ongoing Costs – Many districts account for upfront costs, but fail to recognize ongoing costs. • Different than most budget areas in school districts. • Roofs (20 Years), Buses (10 Years) • Why? Constant Change. Shorter Cycles. • Technology Vision Defined • Infrastructure • Educational Technology • Operational Technology

4. BLUEPRINT

5. Operations Network Integrated Database Systems Business Management Network SUPPORT Web Access 21st Century Classroom Unified Communications CORE MISSION IT Policies/Procedures Best Practices (MS Blueprint) Network Core (Infrastructure) Technology Management Network FOUNDATION

6. Operations Network Integrated Database Systems Business Management Network SUPPORT Web Access 21st Century Classroom Unified Communications CORE MISSION IT Policies/Procedures Best Practices (MS Blueprint) Network Core (Infrastructure) Technology Management Network FOUNDATION

7. Operations Network Integrated Database Systems Business Management Network SUPPORT Web Access 21st Century Classroom Unified Communications CORE MISSION IT Policies/Procedures Best Practices (MS Blueprint) Network Core (Infrastructure) Technology Management Network FOUNDATION

8. Operations Network Integrated Database Systems Business Management Network SUPPORT Web Access 21st Century Classroom Unified Communications CORE MISSION IT Policies/Procedures Best Practices (MS Blueprint) Network Core (Infrastructure) Technology Management Network FOUNDATION

9. Operations Network Integrated Database Systems Business Management Network SUPPORT Web Access 21st Century Classroom Unified Communications CORE MISSION IT Policies/Procedures Best Practices (MS Blueprint) Network Core (Infrastructure) Technology Management Network FOUNDATION

10. Teacher Communication Tools Document Camera Wired or Mobile Input / Output Devices Classroom Phone Student Response Devices E-Mail Wireless Access Point Interactive Presentation Device Classroom Audio System Online Grade Book Engaging Curriculum, Instruction & Assessment Integrating Technology Into the Curriculum Online Learning Communities Internet Safety & Digital Citizenship Teacher Website Web 2.0 Applications Adaptive Technology

11. D47 Technology – Sustainability Model (Costs listed are annual) Building Block 3 - Other Technology Initiatives - TBD Assistive Technology $50,000 + Technology Based Assessment ??? Middle School ITF (x3) $300,000 Elementary TSS (x9) $110,000 Professional Services Curriculum $60,000 Instructional Technology / Prof. Development - ??? Building Block 2 - Instructional Technology / Assessment - ~$520,000+ Elem Student Computing 1:7 $98,000 Elem Student Computing 1:6 $115,000 Elem Student Computing 1:5 $138,000 Elem Student Computing 1:4 $172,000 Elem Student Computing 1:3 $230,000 Elem Student Computing 1:2 $344,000 Elem Student Computing 1:1 $688,000 Administrative/Staff Computing $50,000 Teacher Computing $120,000 Teacher Laptops $200,000 MS Student Computing 1:3 $167,000 MS Student Computing 1:2 $250,000 MS Student Computing 1:1 $500,000 Building Block 1 (Computing) – $327,000 min / $1,438,000 max at 1:1 Network Infrastructure $200,000 Student Management System $72,000 Financial Management System $55,000 Technology Staff $700,000 (Not ITF,TSS) Telecommunications $150,000 Foundational Components – $477,000 / $1,177,000 with Technology Staff Minimum to Sustain Current Model: $2.024 Million (Including Technology Staff) Technology Saturation Model: $3.5Million (Including Technology Staff)

12. NON Negotiables • Lesson #1 • Budgeting for non-negotiable items, no cutting corners • Infrastructure • Antivirus Example • Extending Life Cycles

13. Major on the Majors • Lesson #2 • Major on the Majors • Example of non-core business technology that chokes educational technology budget • Have a plan/vision for educational technology

14. U Gotta Give to Get • Lesson #3 • Technology should replace something, not be in addition to. • Calculators replaced by Mobile Apps • Overheads replaced by LCD Projectors • Paper replaced by Online Content & Electronic Lockers/Distribution • Textbooks replaced by 1:1 or BYOD

15. Put First Things First • Lesson #4 • Order of Operations • Know your dependencies • Example of IPTV before projectors

16. When the $ Runs Out • Lesson #5 • When funding is good, you still need to evaluate the long term costs. • Construction FFE • ARRA • EPRT - Educational Programming Review Technique • What to cut when times are tough. • Tendency to sacrifice infrastructure.

17. Just in Time Inventory • Lesson #6 • It is important to understand how long it takes to roll out new technology. • Don’t buy everything at once. Most of it will sit too long and be obsolete once deployed.

18. Bleeding Edge Syndrome (BES) • Lesson #7 • Being First is not cutting edge, it’s bleeding edge. • Usually costs more • You are the test subject (pilot, beta tester)

19. Here Today, Gone Tomorrow • Lesson #8 • Choose established vendors • Avoid companies that are here and gone in a very short period of time.