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Purchasing Directors’ Meeting October 15, 2009

Purchasing Directors’ Meeting October 15, 2009. Purchasing Directors’ Meeting October 15, 2009. Agenda Cellular Procurement Commodity Sourcing and Contracting Bureau Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau MFMP Governance

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Purchasing Directors’ Meeting October 15, 2009

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  1. Purchasing Directors’ Meeting October 15, 2009

  2. Purchasing Directors’ MeetingOctober 15, 2009 • Agenda • Cellular Procurement • Commodity Sourcing and Contracting Bureau • Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau • MFMP • Governance • Reminder About Next Meeting Date

  3. Purchasing Directors’ MeetingOctober 15, 2009 • Agenda • Cellular Procurement • Commodity Sourcing and Contracting Bureau • Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau • MFMP • Governance • Reminder About Next Meeting Date

  4. Cellular Communication Services –Voice, Data, and Equipment

  5. Current Customer Experience Division of State Purchasing Wireless VoiceServices via State Term Contract Division of Telecom SUNCOM Wireless DataServices Customer - I need service, but who do I call? Option 1 Option 2 Western State Contracting Alliance (WSCA) Wireless Communications Voice and DataServices and Equipment

  6. Current Challenges for Customers (Consistent with OPPAGA’s Findings) • Multiple channels to order products and services • State Purchasing • SUNCOM • WSCA • Lack of consolidated billing • Lack of agency or statewide consolidated reporting capabilities

  7. Solutions to Challenges

  8. Current Contracts

  9. High Level Timeline Strategy

  10. How do Customers Save? Per minute charges have no wasted minutes Per minute charges have no overages A single Million Minute Plan will have a lower rate than all other plans Savings

  11. Law of Large Numbers The Enterprise aggregates many users with different usage patterns Because large numbers drive to the average, enterprise usage is more predictable, thus wastes fewer minutes

  12. Billing & Reporting Single SUNCOM Invoice Carrier’s Invoice & Usage Report Customer receives an aggregated SUNCOM invoice and Data Query Capabilities B2B Detailed Reports SUNCOM Database

  13. Purchasing Directors’ MeetingOctober 15, 2009 • Agenda • Cellular Procurement • Commodity Sourcing and Contracting Bureau • Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau • MFMP • Governance • Reminder About Next Meeting Date

  14. Commodity Sourcing & Contracting BureauActivity Updates Team 1 – Energy & Transportation • Motor Vehicles • Solicitation closed on October 9 – Received 28 responses • Responses covered all major manufacturers • Intend to post awards on October 20 • Solicitations in Development/Review • Fuel Card • Construction, Industrial, Agricultural & Lawn Equipment

  15. Commodity Sourcing & Contracting BureauActivity Updates Team 2 – Furnishings & Institutional Supplies • Lawn Equipment • Updated product list for Florida Outdoor Equipment (Scag) • Floor Maintenance Machines • Expires November 24 • Solicitations in Development • Educational/Institutional Furniture • Carpet

  16. Commodity Sourcing & Contracting BureauActivity Updates Team 3 – MRO & Law Enforcement • Ammunition & Officers’ Equipment • New contract posted September 29 • More brands, more suppliers than previous STC • Split award approach for some officer equipment brands • Mark Lovell: 487-2304 • MRO Electrical and Safety Equipment • Expires November 13 • Drug Screening Services Update

  17. Commodity Sourcing & Contracting BureauActivity Updates Team 7 – SPAs and Special Projects • Security Officer Services (Armed & Unarmed) • Solicitation closed on September 29 – Received 22 responses • DOC, DOT, DMA are assisting with evaluations • SPA for Pagers and Paging Services • Posted new agreements with USA Mobility and American Messaging • ACS for Defibrillators • Voluntary recall notice for Phillips HeartStart FR2+ model. See Bulletin Board notice for more info. • Biohazardous Waste Disposal

  18. Purchasing Directors’ MeetingOctober 15, 2009 • Agenda • Cellular Procurement • Commodity Sourcing and Contracting Bureau • Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau • MFMP • Governance • Reminder About Next Meeting Date

  19. Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates Team 4 – Information Technology • Mainframe Software ITN • A posting of round two negotiations is pending legal review of the final software terms from the next set of vendors. • Approve WSCA Participating Addenda for Dell and HP • Approval is specific to equipment that is not on an existing STC. • Solicitations in Development/Review • Printers and Multi-Function Copiers – Need Focus Group Participants/Evaluators/ Negotiators • Microsoft Contract Amendment for Data Center Licensing • ACS for Situational Awareness Incident Response (SAIR) Software – Federal BPA • IT Disaster Recovery – SunGard – considering renewal and development of ITN for a more current approach to support the Data Center System

  20. Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates Team 5 – Office Equipment, Travel and Support Services • Rental Vehicles Contract – New Contract No. : 518-020-10-1 • Avis rates slightly lower than previous contract • Addition of truck rentals through Enterprise Leasing Co. • CCOC Location: Service levels to improve, re-fueling and servicing of returned vehicles • Solicitations in Development/Review • Mail Room Services • Mail Processing Equipment • Office Supplies

  21. Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau - Contract Updates Team 6 – Special Programs and Services • RESPECT Drug Test Kits • Expanding the kits available to include the same kits available on the current STC at or below current cost. • Nursing Positions on Temporary Employment Services • Auto Insurance Policy - Renewed • Accidental Death and Dismemberment Insurance Policy (Law Enforcement) – Renewed • P-Card: Platform ITN in Progress with Visa and MasterCard • Solicitation for provider (bank) in final stages under collaboration with DFS. • Solicitations in Development/Review • Management Consulting Services (open or re-solicit) • Benefit and Actuarial Services (open or re-solicit)

  22. Purchasing Directors’ MeetingOctober 15, 2009 • Agenda • Cellular Procurement • Commodity Sourcing and Contracting Bureau • Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau • MFMP • Governance • Reminder About Next Meeting Date

  23. MyFloridaMarketPlace • Vendor Conference – Nov. 5th • Two sessions 9:00 to 12:00 and 2:00 to 5:00 • Agenda • Introduction (SP) • Doing Business with Florida (SP-MFMP) • VIP Overview (SP-MFMP) • Electronic Fund Transfer (DFS) • OSD Overview (OSD) • Federal Stimulus (Governor Taskforce) • State Contracts Planned (SP) • Registration

  24. MyFloridaMarketPlace • VIP Roll Out (October 24th & 25th) • Vendor registration down October 23rd • Senate General Government Appropriations Committee • October 7th • Handout

  25. Purchasing Directors’ MeetingOctober 15, 2009 • Agenda • Cellular Procurement • Commodity Sourcing and Contracting Bureau • Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau • MFMP • Governance • Reminder About Next Meeting Date

  26. Governance • Possible Upcoming Legislative Initiatives • Revise language to make negotiation team planning and strategy sessions exempt from the public meeting laws. • Provide specific legislative authority to provide DMS with the rulemaking authority to establish exceptions to the use of state term contracts. • Adjust the threshold amounts for the purchasing categories. • Define purchasing agreement, as used in Section 287.056, F.S.

  27. Governance • Possible Upcoming Legislative Initiatives (cont.) • Specifically allow DMS to designate an alternate contract source (ACS) as mandatory or optional. • Amend posting requirements to exempt procurements related to Chapter 287, F.S. from the FAW requirement and limit postings to the VBS. • Provide specific legislative authority to enter into or lead cooperative purchasing with other states.

  28. Purchasing Directors’ MeetingOctober 15, 2009 • Agenda • Cellular Procurement • Commodity Sourcing and Contracting Bureau • Technology, Office Equipment and Special Programs Sourcing and Contracting Bureau • MFMP • Governance • Reminder About Next Meeting Date

  29. Purchasing Directors’ MeetingOctober 15, 2009 Next Meeting December 17, 2009 2:00 – 4:00 pm

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