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Cohort Access Accountability Web Portal for Education

Maneuver through the web portal to access cohort data for educational accountability. New users must register with SSN, existing users login with email and password. Gain access to cohort details, update information, and export data. Customize views, sort, and filter data as needed. Utilize student history, add comments, and track updates for better decision-making. Modernize educational processes with this comprehensive portal.

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Cohort Access Accountability Web Portal for Education

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  1. Accountability Web Portal Maneuvering Through the Cohort

  2. Access the portal • Open http://ap.alsde.edu in your favorite web browser.

  3. New user: Register • New user must register (choose Register from Welcome menu).

  4. Register • SSN must be registered with Education Directory OR in LEAPS financial. • Contact your principal or superintendent after you register in Education Directory to confirm your school/system assignment.

  5. Existing user: Login • Returning user can not register (choose Login from Welcome menu).

  6. Login • Returning user provides email address and password. • Forgot password? Reset it yourself. • Changed email? Update it after successful login.

  7. Gain Access to Cohort • After successful login, Welcome menu shows email address. • Cohort is under the AYP menu.

  8. Gain Access to Cohort (2) • If no AYP or AYP » Cohort option, go to Help » Gain Access.

  9. Gain Access to Cohort (3) • Enter access code – one time only. • Superintendent will receive email by COB 2 MAR 2012 with access code; contact your superintendent.

  10. Two levels of access • School • Can only see students at school where assigned in EdDir or LEAPS. • System • Can see students at any school in system based on EdDir/LEAPS entry.

  11. Graduation Year selection • Select from dropdown • View only vs. update • Cohort makeup

  12. System selection • Most will only have one option here • If so, it is pre-selected

  13. School selection • If school level access, only one option, and pre-selected • If system level access, select a school

  14. Subpopulation selection • Anyone can use • Changes summary numbers andstudents in grid

  15. Cohort summary/chart • Numbers for current system/school/sub-population. • Chart has same information (in manager friendly terms)

  16. Row sorting/filtering • Matches anything in that column (middle of word) • Can filter multiple columns • Summary numbers do not change

  17. Choose/order columns • Add/remove columnsto current view

  18. Export to Excel • For printing/sorting only. • All changes must be made to Accountability Portal, no upload of Excel file.

  19. Student history • Expand the arrow to the left of the SSID • PersonId (PID)

  20. Cohort build comments • Added during automated process • Help determine inclusion/exclusion in cohort.

  21. LEA/ALSDE comments • You can add comments about the student to assist in researching cohort. • Comments will be visible to anyone with access to student.

  22. Update status • List of all updates to student. • Includes comments from ALSDE • Approval/rejection status

  23. Action column • Select new record type for current student

  24. Action column (2) • Add any additional details to help P&S in decision making • Must select save

  25. Updated student tab • View students that have been updated at any time, last 24 hours, only approved, only rejected, only unanswered, or only by current user.

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