News you can use Updates on IDEA Section 618 data

1. News you can use Updates on IDEA Section 618 data

2. The Panel • Moderator:  • Richelle Davis – US Department of Education, Office of Special Education Program, Research to Practice Division • Presenters: • Meredith Miceli – US Department of Education, Office of Special Education Program, Research to Practice Division • Becca Smith – US Department of Education, Office of Special Education Program, Research to Practice Division • Liz Fening – US Department of Education, National Center for Education Statistics, EDFacts Team • Julia Redmon – AEM, EDFacts Team • Beth Sinclair – AEM, EDFacts Team

3. IDEA Data Quality Reviews OSEP and EDFacts 2019 Summary

4. IDEA Data included in DQ Reviews 12 data collections authorized under Section 618 • Part B • (1) Child Count; (2) Educational Environments • (3) Personnel; (4) Exiting; (5) Discipline; (6) Dispute Resolution • (7) Assessment • (8) Maintenance of Effort Reduction and Coordinated Early Intervening Services • Part C • (9) Child Count; (10) Settings • (11) Exiting; (12) Dispute Resolution

5. DQ Review Process • Define Data Checks: EDFacts works with the data stewards (OSEP) to determine DQ rules for the year • Complete Review at File Due Date • EDFacts and program office teams prepare DQ reports • Review data to identify anomalies/unexpected values (Timeliness, Completeness, Accuracy) • Teams review State Submission Plan (SSP) Comments, PSC tickets, OMB Max (IDEA only), and EMAPS Assessment data (Assessment only) • Program office teams may alter or remove comments based on state explanation • Delivery DQ Reports: Provide feedback to State in DQ reports • Coordinated assessment review sent through PSC and all other IDEA DQ reports posted on OMB Max • States Respond: Data providers resubmit or provide detailed data notes • Final Review: After final due date, review data and assesses quality that informs internal data use, final public file production and public data notes document

6. IDEA Business Rules • All IDEA Business Rules are published in the Business Rules Single Inventory (BRSI) on the EDFacts Initiative website including: • ESS business rules • Post-Submission DQ rules

7. State Notes • Thank you for providing very thoughtful responses and feedback to the last round of outreach!

8. Annual IDEA DQ Review Calendar IDEA Discipline, Exiting, Personnel IDEA Child Count IDEA MOE/CEIS IDEA Assessment *DQ blocks above indicate when DQ feedback is sent out to data providers to resubmit and/or provide state data notes

9. IDEA DQ Results Summary Summary of results and most prevalent issues • Discipline, Exiting, Personnel (November collections) • Assessment • Child Count • MOE/CEIS

10. Feedback On report format, delivery, etc…

11. EDFacts Reporting System (ERS) Reports • ERS prefill reports status • Reports are being discontinued • A replacement • Potentially, IDEA Part B data managers can run a data extract through EMAPS

12. IDEA Part B ESS Data Reports • Proposed data extracts to replace retired ERS IDEA reports

13. IDEA Part B ESS Data Reports The user would be prompted to select a school year and one of five IDEA Part B collections: • Assessment • Child Count • Discipline • Exiting • Personnel

14. IDEA Part B ESS Data Reports The system would generate an Excel data extract for the selected school year and collection, and put it in an IDEA Part B reports folder

15. IDEA Part B ESS Data Reports Sample Data Extract:

16. IDEA Section 618 Data Collection & Reporting Current IDEA Section 618 Data Quality Work: LEA Level Part B Child Count

17. LEA Data Quality Review • Shifting review to OSEP and IDEA data managers in Summer 2020 • Practice review starting in late July/early August 2019 • Webinar coming soon • Will spend the coming year helping States prepare • Review will mimic SEA review and address: • Timeliness • Accuracy • Completeness

18. IDEA Section 618 Data Collection & Reporting Upcoming Changes to the IDEA Section 618 Part B Data Collections

19. Part B Child Count and Educational Environments – FS002 & 089 • Report 5 year old children with disabilities who are in kindergarten in the School Age data file (FS002) • Continue to report 5 year old children with disabilities who are in preschool in the Preschool data file (FS089) • OSEP will provide flexible for a 1-year transition period • Reporting the 5 year old kindergartners in FS002 will be: • optional for the 2019 Part B Child Count and Educational Environments data (due April 1, 2020). • Required for the 2020 Part B child Count and Educational Environments data (due April 7, 2021) • Please provide a data note if your states continues reporting 5 year old kindergarteners in FS089 for the 2019 Part B Child Count and Educational Environments data collection (due April 1, 2020).

20. Part B IDEA Personnel Data – FS070 & 112 • Report staff employed or contracted to provide services to 5 year old children with disabilities who are in kindergarten with in the “6-21”/ school age group. • Clarification will be provided in the file specifications for FS070 and FS 112 • OSEP will provide flexible for a 1-year transition period for states to implement this change

21. Part B IDEA Assessment Data – FS 175 & 178 • Assessment performance counts will be reported by “proficient” & “not proficient”, instead of by individual performance levels. • States are expected to report in this way for the 2019-20 Assessment data, due December 2020.

22. IDEA Section 618 Data Collection & Reporting MOE Reduction & CEIS Data Collection

23. Reminders about MOE and CEIS Data • Report the amounts that were reserved for CEIS instead of the funds expended • Only report the amount of local and/or State funds that were reduced pursuant to Section 613(a)(2) (C). • Please use the LEA/ ESA update flags as appropriate: • 1 – LEA/ESA Name Change • 2 – Remove LEA/ESA from report • 3 – LEA/ESA added to report • 5 – NCES ID Change • 6 – Closed LEA/ESA with Data (NEW in the last submission!)

24. Reminders about MOE and CEIS Data • Reporting on the LEA/ ESA meeting the MOE compliance standard and returning funds to the Department: • B5 – only report NA if: • LEA/ESAs with Update Flag 3 (new) or • Your state/entity is a unitary system or BIE • If B5 = No or NA, then B6, B7, and B8 = NA • If B6 = Yes or NA, then B7 & B8 = NA • If B7 = No or NA, then B8 = NA

25. Reminders about MOE and CEIS Data • B7: By the date of this data submission, did the State return non-Federal funds to the Department based on the failure of the LEA/ESA to meet the MOE compliance standard in the reference year? • B8: What amount of non-Federal funds did the State return to the Department based on the failure of the LEA/ESA to meet the MOE compliance standard in the reference year? • Report funds that have been returned as of the date of the data submission.

26. Clarifications related to MOE and CEIS Data • Only report on Federal IDEA funds when reporting the amount of funds reserved for and the number of children who received CEIS • Only report the amount of funds reserved for CEIS for the reporting year – do not include any funds that were carried over for CEIS from the previous year

27. Upcoming Change to MOE and CEIS Data Review • If NA was reported for the previous year’s 611 allocations (A2A) AND/ OR • If NA was reported for the LEA determination (B2) AND • An update flag of 3 (to indicate a new LEA/ ESA) is reported THEN • No comment will be sent back to the state

28. IDEA Section 618 Data Collection & Reporting Part C Data Collections

29. Part C Corner • Another great year of reporting! • Part C Exiting- 12 month reporting periods • Reaction to the new EMAPS platform

30. Technical Assistance on IDEA Data

31. Update on 373 TA • Status for currently funded centers • IDC • DaSy • CIID • CIFR • Future funding

32. Data Use & Analysis

33. Why Is Data Analysis and Use Important? “Most of the world will make decisions by either guessing or using their gut. They will be either lucky or wrong.” -Suhail Doshi, CEO, Mixpanel

34. How is OSEP using IDEA data? • Policy Decisions • Grant Priorities • Monitoring • Results Driven Accountability Determinations If you can’t measure it, you can’t improve it. - Peter Drucker

35. Who is represented in IDEA Data? • 388 thousand Part C infants and toddlers • 773 thousand Part B students ages 3-5 • 6.1 million Part B students ages 6-21 • 4.9 thousand Special Education Paraprofessionals • 5.2 thousand Special Education Teachers Data Source: IDEA Public Release Files: Personnel 2016-17, B Child Count and Ed Environments 2017-18, C Child Count and Settings Single Day Count 2017-18 https://www2.ed.gov/programs/osepidea/618-data/

36. Child Count

37. C Child Count Trends – US and Outlying Areas 16.5%

38. B Child Count Trends – US and Outlying Areas

39. There is wide variation in the number of students served in each State California New York Texas Florida

40. Disability categories

41. Thirteen disability categories under IDEA B Child Count, 2017-18 ,US Freely Associated States, and Outlying Areas totals

42. Frequency of disability categories is changing B Child Count 2008-2017

43. Educational environment

44. Students are more likely to be spending 80% or more of the day inside regular classes

45. Students are slightly less likely to spend between 40 and 79% of the day in regular classes

46. Students are less likely to spend 40% or less of the day in regular classes

47. Part B exiting

48. More students are exiting school with a regular high school diploma

49. Regular high school diploma rates increasing across most disability categories

50. Certificate rates declining slightly