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This document outlines the importance of emergency management exercises in Chelsea. It covers the definitions and purposes of tabletop, functional, and full-scale exercises. The goal is to create an effective emergency plan that all personnel are familiar with. Self-evaluation questions are provided to assess preparedness, identify areas of improvement, and determine necessary personnel involvement in future exercises. Furthermore, the plan includes essential organizational details, communication protocols, and designated locations for operations and triage to ensure a smooth evacuation and relocation process in emergencies.
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Chelsea Emergency Management Planning and Exercise Overview
What is an exercise and why are we holding one? • SARA & EPCRA • Exercise plans
3 Types of Exercises • Table Top • Functional • Full Scale
When a call is answered: “This is (name) of (facility name), THIS IS A DRILL, if it were an actual event…”
A tabletop is: • An informal walkthrough of the plans. • Not real time. • A way to find areas of the plan requiring corrections [ARC]. • A way to test the understanding of the plan by you and other personnel. • Not intended to show any negatives or inability on the part of staff to understand the plan an what is required.
The GOAL is: …to have a written plan that everyone is familiar with and a plan that works!
Self-Evaluation • What is your overall feeling of the tabletop exercise? • How prepared do you feel the facility is to handle an effective evacuation and relocation? • What steps do you feel should be taken to insure that the plan will insure an effective evacuation and relocation process?
Self-Evaluation (cont.) • Do you think another tabletop is necessary prior to a functional exercise? • Who do you feel [position] should be part of a tabletop exercise? • Other comments
Your Emergency Plan should include: • An organizational chart and a description of what each position is responsible for. • A chronological list of what the specific position does and should be labeled to indicate the position. • A telephone and fax list by category. All telephone numbers should be recorded exactly how it will be entered
Your Emergency Plan should include: (cont.) • A copy of the emergency plan for evacuation and relocation which would contain any information that anyone assuming a position in this process would have to know. • Copies of all Memorandum of Agreements • Two pre designated locations should be established. An EOC [Emergency Operation Center] and a triage area should be known to all.
Your Emergency Plan should include: (cont.) • A non alarming code should be announced over the PA system when the EOC is being activated and the staff is to assume their positions. • A sign up sheet where staff signs in on an organizational chart. • Hand held portable radios should be assigned to staff members who have assignments throughout the building and are reporting back to the EOC.
Your Emergency Plan should include: (cont.) • If radios are not available, staff should still report to the EOC for documentation. • As reports are being completed at the triage area, a runner should bring them to the EOC for dissemination.
Allan Alpert Director, Chelsea Environmental Management 617-889-8659 aalpert@ci.chelsea.ma.us
