HR Management meetings June 20 & 24, 2019 CU Denver: Thursday , June 20, 2019 from 9:30-11:00

1. HR Management meetings June 20 & 24, 2019 CU Denver: Thursday, June 20, 2019 from 9:30-11:00 CU Building, Room #470 (4th floor) CU Anschutz Medical Campus: Monday, June 24, 2019 from 9:30-11:00 Nighthorse Campbell Native Health,Shore Family Forum M24-110

3. Work-study and Student Hourly Job Code 4101- 4106 and 4201

4. Work-study Benefits • Hourly-wages are partially subsidized by government work-study programs • Employers pay between 25 and 28 % of eligible wages • Work-study program subsidized the remainder • Any CU department can participate in the program • Non-profit organizations, who serve the community at-large, can participate • Application process and approval needed from Student Employment Office • Earnings are not reported on the FAFSA • Student may become eligible for more financial aid due to this • Unlike other financial aid, work-study earnings are paid directly to students, so they can prioritize expenses accordingly and more easily attain work-life balance • Work hours can be, and must be, scheduled around class times • Work locations for work-study are conveniently located around campus and nearby off-campus • Work-study positions allow students to gain work experience before graduation • Students are highly encouraged to apply for jobs related to their academic career to gain relevant experience and build their résumés

5. Student Employment Work-study Employee Hourly Employee CU Denver or Anschutz student Either FA or non-FA recipient Enrolled at least 1 credit hour Job code 41XX (in case of PET to Work-study funds) • Financial Aid (FA) recipient • Enrolled at least part-time • On-campus job code 41XX • Off-campus job code 4201

6. General Employer/Department Responsibilities • Student employee personnel files • Job description • Student class schedules • Performance evaluations • Signed letter of offer • Work performance warnings

7. Hiring a Student Employee Work-study Employee • On-campus – department does hiring, HCM set-up, time collection… Note: Make sure work-study indicator is checked • Off-campus – Student Employment does hiring, HCM set-up, time collection… Hourly Employee Department is responsible for hiring process Required Training – Discrimination and Sexual Misconduct

8. Notes: • Contact us if you want to convert hourly student to work-study student • Must submit Work-study (WS) Request form if s/he was not awarded WS • Will be awarded WS if a student is a continued WS student with FA eligibility met • Use LTS code if it was a late timesheet

13. Human resources Operations Human Resources Operations Kaylene McCrum Director

14. Personnel Matters report (PMR) update Personnel Matters Report (PMR) Update • First round 5/1/19 HCM PMRs sent to delegates • First round for 5/1/19 HCM PMRs sent to schools/colleges • Reports sent a month in arears • Added long description to report for action/reason if requested by school or college • Will continue to monitor • Please provide feedback to HR.personnelmatters@ucdenver.edu and Kaylene.McCrum@ucdenver.edu

15. 9 month Research temporaries 9 Month Research Temporaries • Effective immediately 9 month Research temp • Job code 1314 • Process is still the same for requesting temps – via the 9 month temporary questionnaire on the Human Resources website • HR will make determination on proper job code to use

16. Faculty posting Guidelines Faculty Posting Guidelines • Data Purge • Some faculty postings have been posted/on-going since 2015 • Postings 6 month limit • For on-going pool postings, if still using position as a place holder (i.e. on-going pool Lecturer postings): • Cancel • Disposition – checkbox • Notify candidates • Search summary • Create a new NPP • Repost

17. Faculty posting guidelines Faculty Posting Guidelines • For postings if position number has been filled: • Mark as “filled” • Disposition candidates • Notify candidates • Search summary • If need to repost • Create new NPP • Repost • We need your help in cleaning up the postings • We will continue to reach out to you

18. Talent Acquisition and Compensation Florie Montoya Senior Director of Talent Acquisition and Compensation

19. TALEO PURGE Why: Records retention policy – we should only maintain search records for 3 years. If audited (Anschutz is now being audited), only records we have can be reviewed! When: Employee Services will begin this process July 1, 2019. If filled and older than 3 years, only thing that will remain is job posting and individual who was hired. Action Steps: Close out dated postings/disposition applicants We need your help: When closing out - need to create a search summary if search is within 3 year window/disposition candidates.

20. TALEO PURGE Automate Candidate dispositioning? Purge Cleanup - If filled: move to “not selected” with no e-mail Future: automatic disposition to “not selected –send e-mail” once requisition is filled.

21. HR SERVICES MANAGEMENT COMMITTEE INITATIVES Members: Florie Montoya, Dan Nunez, Luana Tadolini, Megan Jorgensen Preferred Name in HCM Appointment End Date functionality Removal of remaining ePar Pages: Pay rate change/data change, Terminations, Leave My.Leave fixes Special comp field for unique identifier in Position Classified Indicator field recommissioned to type of appointment (tenure/tenure track, limited …)

22. Questions?

23. All Classified staff evals have been received – thanks! • 250 Faculty/University Staff ratings still outstanding • Employees missing data will be distributed to departments • Please let us know if any of the individuals on the list should not be receiving an evaluation score Performance Evaluation Rating Submissions

24. Questions? To view past HR Management meeting materials, and an audio file of this meeting visit: www.ucdenver.edu/about/departments/HR in the HOT TOPICS section