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Outlook 2003 Appointment, Event and Meeting Scheduling

Outlook 2003 Appointment, Event and Meeting Scheduling. Presenter: Jolanta Soltis Academic Computing Services. Topics. Default View Changing View Options Using the Calendar View Scheduling an Appointment Scheduling a Meeting Scheduling an Event Adding Contacts Using the Contact List.

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Outlook 2003 Appointment, Event and Meeting Scheduling

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  1. Outlook 2003 Appointment, Event and Meeting Scheduling Presenter: Jolanta Soltis Academic Computing Services

  2. Topics • Default View • Changing View Options • Using the Calendar View • Scheduling an Appointment • Scheduling a Meeting • Scheduling an Event • Adding Contacts • Using the Contact List

  3. Navigation Buttons replace Outlook Shortcut Bar Default View Navigation Pane Navigation Buttons

  4. ChangingViewOptions • Select Navigation Pane Options • Click the Navigation Options Button

  5. ChangingViewOptions • The Navigation Pane Options dialog box will open

  6. FoldersinNavigationPane • Inbox and Sent Items are both displayed in Favorites folder

  7. NewFeaturesonMenubar&Toolbar New Button Create Rule Button Click on Inbox Folder in the Navigation Pane to see this toolbar

  8. TheNewButton • Click black arrow on New Button to see list of options

  9. OutlookToday • Click Customize Outlook Today

  10. Outlook Today, Continued • Select Your Desired Options • Click Save Changes

  11. Calendar View • Click Calendar button

  12. Calendar View • The Calendar will open to today’s date • If not, click the Go To Today button

  13. In Outlook, you can book items as • appointments, • meetings, • events. • Your choice will depend on who else is involved and how you want the entry to appear in your calendar. • By scheduling items in your calendar correctly, you'll know, at a glance, what's going on.

  14. Appointment    An appointment is an activity that involves only you. • Meeting    A meeting is similar to an appointment. The difference is that you invite other people to it. • All day event    This event is an activity that lasts all day long but doesn't block out time in your Calendar. With an event, you can still have other items appear in your schedule for that day.

  15. MethodsforSchedulinganAppointment Click New Appointment button Or, simply double-click on a row in the calendar

  16. Scheduling an Appointment • The Appointment dialogue box will open: Click Save and Close button Input relevant information

  17. Sharing Your Calendar • Click Share My Calendar

  18. SharingYourCalendar • The Calendar Properties dialogue box will open:

  19. Changing the Calendar View • Click View, Arrange By, Current View, Customize Current View

  20. Changing the Calendar View The Customize View dialogue box will open: • Click Other Settings button

  21. Changing the Calendar View • The Format Day/Week/Month dialogue box will open:

  22. Changing the Calendar’s Default Times • Select Tools, Options

  23. Changing the Calendar’s Default Times The Options dialogue box will open: 3. Click Calendar Options button Click Preferences tab

  24. Changing the Calendar’s Default Times The Calendar Options dialogue box will open:

  25. Scheduling a Meeting Click Actions, New Meeting Request

  26. You can tell the difference between a meeting and an appointment by the meeting icon.

  27. Scheduling a Meeting • The Untitled Meeting Request dialogue box will open: Click the To: button

  28. Scheduling a Meeting 1. The Select Attendee and Resources dialogue box will open: Type Attendee name in textbox Select name Click Required button Click OK

  29. SchedulingaMeeting 2. Click Scheduling Tab Enter Meeting Information

  30. SchedulingaMeeting Displays each attendee’s availability Click Send button

  31. SchedulingEvents Click Actions, New, All Day Event

  32. SchedulingEvents The Untitled Event Dialogue box will open: Click Recurrence button

  33. SchedulingEvents The Appointment Recurrence Dialogue box will open:

  34. Recurring appointments in a calendar. • free/busy time

  35. AddingContacts Click New Contacts button 1. Click Contacts button

  36. AddingContacts Enter Contact’s Instant Messaging Address Click to add Contact’s Picture

  37. AddingContacts Click Details tab

  38. Adding Contacts New features include Title and Suffix drop-down boxes

  39. FlaggingContacts 1. Select contact by clicking on name Click Follow Up button

  40. ContactsViews Many New view options

  41. CategorizingContacts 1. Right-Click on name Select Categories option

  42. Categorizing Contacts 1. Click on appropriate categories Click OK

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