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May 7, 2003 Paul S. Gill, Manager NASA Technical Standards Program Office

NASA Technical Standards Program Quarterly Review. May 7, 2003 Paul S. Gill, Manager NASA Technical Standards Program Office http://standards.nasa.gov. AGENDA. Goals & Authority NASA Technical Standards Working Group Organization Chart Program Elements

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May 7, 2003 Paul S. Gill, Manager NASA Technical Standards Program Office

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  1. NASA Technical Standards Program Quarterly Review May 7, 2003 Paul S. Gill, Manager NASA Technical Standards Program Office http://standards.nasa.gov

  2. AGENDA • Goals & Authority • NASA Technical Standards Working Group • Organization Chart • Program Elements • NASA Preferred Technical Standards Developed/Adopted • NASA Preferred Technical Standards In Development • NASA Standards In Development • National Standards In Development • International Standards In Development • Non-Gov’t Standards Adopted/Pending Adoption Summary • Proposals For Development of NASA Technical Standards • FY02 OMB Circular A-119 Report • NASA Integrated Technical Standards Initiative • Awareness Initiative • Summary of Budget and FY03 POP Call Standards in Development • Program Metrics • Challenges • Issues • Future Plans

  3. GOALS AND AUTHORITY Goals: • Improve and Maintain NASA’s Engineering Capability • Capture and Preserve Engineering Lessons Learned and Best Practices • Facilitate the Insertion of Technology Into All NASA Programs/Projects Authority: • NPD 8070.6, “Technical Standards”, October 10, 1997 (Revision in NODIS for Agencywide Review) • NASA Preferred Technical Standards Program Plan, April 15, 1999 • NPG 7120.5B, “NASA Program and Project Management Processes and Requirements”, April 3, 1998 • Public Law 104-113, “National Technology Transfer and Advancement Act of 1995” • OMB Circular A-119, “Federal Participation in the Development and Use of Voluntary Consensus Standards and Conformity Assessment Activities” (1998) • NPG 8070.x , Technical Standards Processes (In Development) Improving Engineering Tools and Supporting “One NASA”

  4. NASA TECHNICAL STANDARDS WORKING GROUP (NTSWG) NTSWG CHAIR Paul Gill NTSWG EXECUTIVE SECRETARY Brenda Bailey CENTER REPRESENTATIVES ARC Phil Luna/Laura Doty DFRC Ray Kacmar GRC Frank Greco/Dan Gauntner GSFC George Alcorn/Steven Scott JPL Chuck Shinbrot JSC Nick Lance KSC Larry Schultz/Eric Ernst LaRC Richard Foss MSFC Ed Kiessling/Wendell Colberg SSC Bill St. Cyr/Clifton Arnold WSTF Harold Beeson/David L. Baker HEADQUARTERS REPRESENTATIVES Richard (Dick) Weinstein, Code AE Robert (Bob) Benedict, Code AO John (Jack) Kelley, Code MT Wil Harkins and Wayne Frazier, Code QS

  5. FUNCTIONAL DIAGRAM FOR THE NASA TECHNICAL STANDARDS PROGRAM NASA Chief Engineer’s Office (Code AE) (Theron Bradley, Chief Engineer) Policy/Oversight/Approval Program Sponsorship NASA Technical Standards Working Group (Paul Gill, Chair) (Ed Kiessling, MSFC Rep.) NASA Engineering Management Board (Theron Bradley, Chair) (Bill Kilpatrick, MSFC Rep.) NASA Technical Standards Program Office (Paul Gill, Manager) Center Approving Authority Program Issues Center Representatives Program Guidance Program Management Standards Management System Topic and Discipline Working Groups (Chairs: As Assigned) http://standards.nasa.gov NASA Technical Standards Program Website NASA Headquarters Offices Prioritization of Needs Standards Development Development of Standards Unique to Needs

  6. PROGRAM ELEMENTS • NASA Engineering Standards Development • Conversion of Center-Developed Standards to NASA Preferred Technical Standards (NASA or Non-Government) • Voluntary Consensus Standards (Non-Government) Adoption and Development • Agencywide Standardization Awareness • NASA Integrated Technical Standards Initiative • Agencywide Full-Text Technical Standards System • Standards Update Notification System (SUNS) • Lessons Learned/Best Practices/Application Notes- Standards Integration System

  7. NASA PREFERRED TECHNICAL STANDARDS PUBLISHED/ADOPTED MARCH 2002 - APRIL 2003 • Developed & Published Four NASA Preferred Technical Standards • NASA-STD-6002A, “Applying Data Matrix Identification Symbols on Aerospace Parts” • NASA-HDBK-6003A, “Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques” • NASA-HDBK-7004A, “Force Limited Vibration Testing” • NASA-HDBK-7004B, “Force Limited Vibration Testing” • Adopted 71 Non-Government Standards as NASA Preferred Technical Standards

  8. NASA TECHNICAL STANDARDS IN DEVELOPMENT

  9. NASA TECHNICAL STANDARDS IN DEVELOPMENT (CONT’D)

  10. NATIONAL STANDARDS IN DEVELOPMENT

  11. INTERNATIONAL STANDARDS IN DEVELOPMENT

  12. NON-GOV’T STANDARDS ADOPTED/PENDING ADOPTION SUMMARY Pending Adoption Summary: * - Requires Majority Center Concurrence (NTSWG Member Approval) ** - Requires EMB Approval *** - 2 Documents Have Been Superseded

  13. PROPOSALS FOR DEVELOPMENT OF NASA TECHNICAL STANDARDS (POP CALL FY2003) All Proposals Submitted Via the New Technical Standards Management System

  14. PROPOSALS FOR DEVELOPMENT OF NASA TECHNICAL STANDARDS (POP CALL FY2003)

  15. SUMMARY NASA PREFERRED TECHNICAL STANDARDS STATUS TO DATE • NASA Preferred Technical Standards • 59 NASA-Developed Technical Standards • 20 Engineering Standards • 20 Information Technology Standards • 19 Safety and Mission Assurance Standards • 1930 Adopted Standards • 1366 Non-Government Voluntary Consensus Standards • 543 DOD/MIL-STD’s • 21 Federal & CID Standards • NASA Preferred Technical Standards in Development or Pending Adoption • 17 NASA Technical Standards in Development (Code AE Sponsored) • 17 Non–NASA Technical Standards In Development • 21 Proposals Received for Development of NASA Preferred Technical Standards (FY03 POP CALL) • 361 Acquisition and Performance Standards in Review by NTSWG • 625 Remaining Standards Are Pending Adoption but Not Yet Transmitted for NTSWG Review

  16. FY02 OMB CIRCULAR A-119 REPORT “Federal Participation in the Use and Development of Voluntary Consensus Standards” • POLICY: • Agencies are directed to use Voluntary Consensus Standards (Non-Gov’t), both domestic and international, in preference to Government standards except where inconsistent with law or otherwise impractical. • Support VCS Bodies and encourage employees to participate in domestic and international VCS Bodies as Agency representatives in areas of the Agency’s mission and responsibility. • Annual Agency Report required to OMB in Compliance with the Public Law 104-113. • SUMMARY OF NASA FY2002 OMB CIRCULAR A-119 REPORT: • On-Line Report Submitted January 7, 2003 to NIST • NASA Had 131 Employee Participants in 36 Non-Government Standards Bodies • 2% Decrease in Number of Participants Overall From Last Year With a Total Turnover of Participants of 32% • There Were 86 New VCS’s Reported for Use in FY 2002

  17. FY02 OMB CIRCULAR A-119 REPORT • MSFC Participation: 17 Employees, Representing 29 Committees

  18. NASA INTEGRATED TECHNICAL STANDARDS INITIATIVE

  19. AGENCYWIDE FULL-TEXT TECHNICAL STANDARDS SYSTEM • Composed of Standards From More Than 108 Standards Developing Organizations; Includes NASA “Preferred” Technical Standards: • Non-NASA Standards (Other-Government, Non-Government) Adopted by the Agency • Technical Standards Developed by NASA • Center-Developed Standards (JSC, KSC, MSFC, etc.) • Shuttle, Program Automated Library System (PALS), Payload Integration Library System (PILS),…etc. • Single Interface (“One Stop”) - Transparent to Users • Sophisticated, but User Friendly Search Capability • Extensive Metrics: Accesses, Downloads, Documents, Requestors, etc. • Access to Related Technical Information (I.e. Material and Metal Infobase, SPECSINTACT, Logistic Parts Database, etc.)

  20. ACCESSES AND DOWNLOADS TO FULL-TEXT TECHNICAL STANDARDS by NASA.gov Domain Jul 2001 - Apr 2003 Accesses Total Accesses: 80,937 Total Downloads: 93,126 Documents Downloaded 7000 6000 5000 4000 3000 2000 1000 0 Jul-01 Oct-01 Jan-02 Apr-02 Jul-02 Oct-02 Jan-03 Apr-03 1 05/02/2003 http://standards.nasa.gov

  21. AGENCYWIDE FULL-TEXT TECHNICAL STANDARDS SYSTEM USAGE Ratio of Accesses and Downloads to Number () of Civil Servants and Supporting Contractors per Facility Jul 2001 - Apr 2003 System Accesses Downloads of Standards 3.0 2.5 2.0 1.5 Ratio of Accesses and Downloads 1.0 0.5 0.0 ARC DFRC GRC GSFC HQ IVV JPL JSC KSC LaRC MAF MSFC SSC WFF WSTF (5.3K) (1.3K) (3.6K) (8.7K) (1.6K) (0.2K) (5.2K) (16.0K) (11.0K) (4.3K) (2.2K) (8.6K) (1.5K) (1.2K) (0.7K) Facility 1 05/02/2003 http://standards.nasa.gov

  22. “TOP 20” SDO ACCESSES AGENCYWIDE FULL-TEXT TECHNICAL STANDARDS SYSTEM NASA.gov Domain Jul 2001 – Apr 2003 Number of Documents Organization Downloaded 1 MIL 24816 2 AIA 11812 3 SAE 7822 4 NASA Center Developed 7301 5 NASA Preferred 6118 6 ASTM 5054 7 ASME 4378 8 Other Gov Stds 4372 9 ISO 2997 10 IEEE 2371 11 IPC 1479 12 ASME(BPVC) 937 13 IEC 620 14 AIAA 518 15 NFPA(Fire) 418 16 EIA/TIA 333 17 CGA 330 18 AWS 327 19 Guide/Spec/Pub 323 20 ANSI 289

  23. STANDARDS UPDATE NOTIFICATION SYSTEM (SUNS) “ALERT” • Changes to Technical Standards Can Have Major Impacts on the Safety, Performance, Reliability, and Cost of the Agency’s Programs/Projects; Using Out-of-Date Standards—Unless Consciously Done to Meet a Specific Requirement— • Ignoring Revisions to Standards Ignores New Processes and Technology; It Misses the Benefits of Recent Experiences • Exposes Programs/Projects to the Risk of Repeating Those Failures That Led to Update of the Standard • SUNS Allows Users to Register Interests, Receive Automatic Notification of Standards Being Revised, Re-issued • To Date: • 5082 Document Update Requests Received • 1420 Document Update Notifications Sent

  24. LESSONS LEARNED/BEST PRACTICES/APPLICATION NOTES – STANDARDS INTEGRATION SYSTEM • Standards are a Natural Focus for Lessons Learned • Standards are Tools Used by Engineers • Integrating Lessons Learned With Standards Provides Basis for Interpretation/Use and Update of Standards • Aerospace Engineering Lessons Learned Data Sources Identified Which Link to Over 1,700 Lessons Learned Listings • Current Status • 424 Lessons Learned Linked to 239 NASA Preferred and Non-Government Technical Standards • The Enhanced Search Results Page Permits Users to View Specific Lessons Learned by Technical Discipline Categories • “Application Notes” (AN) Clarify or Limit the Scope, Use, or Context of a Given Technical Standard; 168 AN’s Linked to NASA Preferred and Non-Government Technical Standards

  25. “Top 20” Lessons Learned/Best Practices Accesses via NTSP Website (NASA Employees/On site Contractors and Public) July 2001- April 2003 Title Count A History of Aerospace Problems, Their Solutions, Their Lessons 373 System Engineering “Toolbox” for Design-Oriented Engineers 118 NASA Lessons Learned Information System (LLIS) 112 NASA Preferred Reliability Practices for Design and Test 90 Skylab Lessons Learned 86 Flight Project Lessons Learned Database 82 Space Engineering Lessons Learned 81 Systems Engineering Office Lessons Learned 75 Software Engineering, Doing Requirements Right the First Time! 74 Technical Design Review Practices 63 Launch Vehicle Design Process: Characterization, Technical Integration, and Lessons Learned 63 Fastener Torque and Clamp Force Lessons Learned 57 Interplanetary Mission Design Handbook 54 "Non-Magnetic" Materials May Become Magnetized 54 Best Manufacturing Practices 45 Working on the Boundaries: Philosophies and Practices of the Design Process 45 COTS-Based Software Development: Processes and Open Issues 45 The Apollo 13 Accident 43 42 Design Guidelines for Assessing and Controlling Spacecraft Charging Effects Spacecraft Charging Effects NASA Electronic Parts and Packaging (NEPP) 39 1 05/02/2003 http://standards.nasa.gov

  26. AWARENESS INITIATIVE

  27. NTSP EXHIBIT

  28. PROGRAM OFFICE AWARENESS OVERVIEW AUGUST 2002 TO DATE (CONT’D) • New Program Exhibit Booth Prepared And Displayed • World Space Congress, Houston, TX, October 2002 • MSFC For Visit Of Mr. O’Keefe, February 2003 • Program Website Usage Feedbacks (1261) Since July 2001 • 45 Compliments • 127 Observations Concerning Website Content • 918 Specific Questions • 171 Comments And Suggestions • NASA Presentations • KSC Program And Project Staff, October 2002 • NASA Materials And Processes Working Group Meeting, Washington, D.C., November 2002 • Space Shuttle Project Chief Engineers’ Council, MSFC, December 2002 • Department of Energy, Washington, D.C., January 2003 • National Reconnaissance Office/National Space Security Integration, February 2003 • NASA Technical Standards Working Group, Headquarters, March 2003 • Orbital Space Plane Office, MSFC, April 2003

  29. PROGRAM OFFICE AWARENESS OVERVIEW (CONT’D) Formal Papers Prepared By The NASA Technical Standards Program Staff • "NASA Technical Standards Program".5th Aerospace Materials, Processes, And Environment Technology Conference, September 16-17, 2002, Huntsville, AL • “NASA Materials Related Lessons Learned”.5th Aerospace Materials, Processes, And Environment Technology Conference, September 16-17, 2002, Huntsville, AL • “Lessons Learned And Technical Standards: A Logical Marriage For Future Space Systems Design”.53rd International Astronautical Congress, October 10-19, 2002, Houston, TX • “NASA Technical Standards Program And Implications For Lessons Learned And Technical Standards Integration”.SpaceOps 2002 Conference, October 10-19, 2002, Houston, TX • “Development Of NASA Technical Standards Program Relative To Enhancing Engineering Capabilities”.Space Technology And Applications International Forum (STAIF), February 2-6, 2003, Albuquerque, NM

  30. NASA TECHNICAL STANDARDS PROGRAM TRAINING FOCUS • The NTSP Office Has Been Working Closely With Code FT To Develop A Training Approach For The Program That Consists Of: • Revamping Program Website Tutorials • Development of a NASA Technical Standards Module That Could Be a Part of the Systems Engineering Portion of the Academy for Program and Project Leadership (APPL) Project Management (PM) Course • Working Through Code FT on the Development of an Outline for the Module for the APPL PM Course

  31. SUMMARY OF BUDGET & FY03 POP CALL UPN 297-10

  32. OBLIGATION & COST PLAN 97% Obs Plan 94% Cost Plan

  33. FY03 POP CALL TASKS • Tasks Within Guideline • NASA Preferred Technical Standards Development • (NASA Developed and VCS) • Standards Support/Assessment/Reviews (Centers) • Program Management • Agencywide Full-Text Technical Standards System • Standards Update Notification (ALERT) System • Lessons Learned – Standards Integration System

  34. BUDGET SUMMARY ($M) Agencywide Budget • * Includes Funding From Enterprises: • Code M – 538K, Code R – 301K, Code S – 186K, Code Y –101K • ** Over Guideline Request ( Cleared for Submission With Code AE) Basis: • Accelerate Transition of Center Standards Into Common NASA Standards • Formation of Discipline Working Groups for Major Engineering Areas: • To Support Common Standards/Practice Development • To Guide Integration of Lessons Learned Into Practice • To Increase Engineering Knowledge Base

  35. BUDGET SUMMARY (CONT’D) ($M) MSFC/NTSPO Budget • Contractor Support - 4 FTE (CSC, P&W, USRA) - 1 Summer Faculty (University of Alabama) - 2 Research Assistants Note – Does Not Include 1M OGL Submitted via MSFC FY03 POP CALL

  36. PROGRAM METRICS Note: End of FY03 Evaluate Period-to-Period Percentage Increase Plan

  37. CHALLENGES • Formulation of Discipline Working Groups • Accelerate Conversion of Center Standards Into Common NASA Preferred Standards • Formation and Active Support of Discipline Working Groups for Major Engineering Areas • To Support Common Standards/practice Development • To Guide Integration of Lessons Learned Into Standards • To Increase Engineering Knowledge Base • Measure Effectiveness of The Program • Earned Value Management • Return-on-Investment, etc. • Establish Performance Metrics, Not Just Activity Metrics

  38. ISSUES • Need Engineering Working Group at MSFC, Chaired by the NTSWG Member To: • Actively Support Discipline Working Groups for Major Engineering Areas To: • Support Common Standards/Practice Development • Guide Integration of Lessons Learned Into Standards • Increase Engineering Knowledge Base Most Other Centers Have Similar Working Groups in Place to Support these Types of Activities

  39. ISSUES (Cont’d) • Need For Support of Technical Standards Program travel Budget • For participation In Standards Developing Committee Meetings Within & External to Agency • NTSWG Meetings On Standards Program Activities and Actions • Program Awareness Activities & Presentations and meeting with Standards Developing Organizations • All Program travel Significant to Enhancing MSFC’s and Agency’s Engineering Capabilities In Accordance with NASA’s Strategic Plan. • FY2000: 52.0K • FY2001: 59.0K • FY2002: 39.4K • FY2003: 35.0K

  40. ISSUES (Cont’d) • NTSP Travel Budget Requirements (Agencywide): • 131 Employees Participating on SDO Committees (2 trips/yr) = $288K • NTSWG Meetings (3 per year * 10 Members) = $33K • Support Discipline Working Groups Involved in the • Development of NASA Preferred Technical Standards = $50K • NASA Technical Standards Program Office = $30K • TOTAL = $401K • MSFC Travel Budget Requirements in Support of NTSPO: • 17 Employees Participating on SDO Committees (2 trips/yr) = $37.4K • NTSWG Meetings (3 per year * 1 Member) = $3.3K • Support Discipline Working Groups Involved in the • Development of NASA Preferred Technical Standards = $10.9K • NASA Technical Standards Program Office = $30K TOTAL = $81.6K Recommendation(s): (1) ED01 should address this Issue with MSFC CFO Office and make NTSPO/MSFC Standards related Budget Independent of ED Allocation. (2) MSFC Engineering Management Board Member Should Raise this Issue at the Next EMB Meeting and recommend that HQ provide Agency Level Travel Budget to NTSPO for support of the Program.

  41. FUTURE PLANS PROGRAMS AND PROJECTS (NPG 7120.5) FORMULATION IMPLEMENTATION NASA Standards Website Access Website for Technical Standards Post Flight ATP FRR SRR PDR CDR DCR Approved as a Preferred Standard CONCEPT DEVELOPMENT DESIGN PHASE DEVELOPMENT & OPERATIONS Propose Standard as “NASA Preferred” AgencywideReview

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