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Accountability Codes and Data Certification

This document outlines significant changes to accountability codes and data certification processes as presented by Jennifer Baird, Ph.D. on January 24-25, 2012. It provides key updates on new accountability codes, SIS exit codes for students, and instructions on coding for LEP students and those in alternative programs. Furthermore, it details the final opportunity for data review, common issues related to hand coding, and future data release timelines related to school performance scores (SPS). Schools and districts must ensure adherence to these guidelines to avoid potential zeroes in assessments.

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Accountability Codes and Data Certification

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  1. Accountability Codes and Data Certification Jennifer Baird, Ph.D. Division of Assessments and Accountability January 24-25, 2012

  2. Accountability Policy Staff

  3. Accountability Staff Information

  4. Accountability Policy Policy for accountability located in: Bulletin 111―The Louisiana School, District and State Accountability System Policy Address: http://www.doa.louisiana.gov/osr/lac/28v83/28v83.doc

  5. New Tests/New Codes

  6. New Accountability Codes for Test Documents

  7. Changes in Accountability Codes Codes 1-35: SIS Exit Codes SIS codes apply to students no longer enrolled. Added note for Youth Challenge, Job Corps and VOA as Dropout (02) SIS Exit Codes apply to all pre-coded tests except for ELDA and Grade 2.

  8. Changes in Accountability Codes • Codes 80-98: Codes added by Accountability for enrolled students • Fewer codes than previous years • Use code 15 for students who change grades. Do NOT use code 98.

  9. Accountability Codes for LEP: 81 • Section V (LEAP, GEE, iLEAP) • Section R (LAA 1) • Section S (LAA 2) • Used for students who are enrolled (NOT EXITED)and who have completed less than one full academic year in United States

  10. Nonparticipation Codes for ELDA: 01-07 • Used in Section W • Used for students who do not test on the preidentified answer documents or inventories • No longer enrolled at the school OR • Did not use the document for one of the other specified reasons.

  11. Data Certification Final Opportunity to Review Data Used to Calculate the SPS

  12. Data Recommendations

  13. Hand Code Issues • Need all of the Social Security Number PLEASE • NOT THIS XXX-XX-1234 • Do not permit students to complete hand code info • Alternative School Issues

  14. DATA CERTIFICATION

  15. Students at Alternative Programs • Two Options for Coding Students who are enrolled at one site and attend classes (and test) at another site • Submit plan to Leslie Lightbourne for transport of pre-coded answer documents to site • Use blank document and hand code information using the school where the student is enrolled • Add test administrator to school where student is enrolled

  16. Homebase Site codes • If students are not FAY in an alternative school, they will be routed back to the sending school ONLY IF THERE IS A HOMEBASE SITECODE IN SIS.

  17. Pre-code Rosters • Excel spreadsheet prepared for every district • Will be sent to Accountability Contacts via secure email • Review data to identify potential problems and to prepare accountability codes

  18. Corrections for Assessment • Impending Zeros – What are they? • Students for which the pre-coded test document was not returned. • A test document with an unexcused absence was returned. • A document with an invalid accountability code was returned. • A student took LAA 1 or LAA 2 and did not meet requirements. • Any of these situations that are not corrected will result in a zero being assigned and used in calculating the SPS.

  19. Where do split test scores count?

  20. Partial scores

  21. Future Data Release • Detailed School-level Table to be released in next couple of weeks • Includes some data previously released • Reflects any changes from appeals • First time release of new growth targets • Does not include EOC transition baseline scores

  22. We will get through this together. • Aoccdrnig to a rscheearch at CmabrigdeUinervtisy, it deosn’tmttaer in wahtoredr the ltteers in a wrod are, the olnyiprmoetnttihng is taht the frist and lsatltteer be at the rghitpclae. The rset can be a total mses and you can sitllraed it wouthitporbelm. Tihs is bcuseae the huamnmniddeos not raederveylteter by istlef, but the wrod as a wlohe. Pettryamzanig huh?

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