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Conflicting Data: C Codes

Conflicting Data: C Codes. Teresa Williams Wingate University. C Codes: are triggered by the CPS when database match results require resolution by the school. Also when an applicant’s response to the FAFSA drug question (#31) requires resolution / FAA action. Database Matches.

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Conflicting Data: C Codes

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  1. Conflicting Data: C Codes Teresa Williams Wingate University

  2. C Codes:are triggered by the CPS when database match results require resolution by the school. Also when an applicant’s response to the FAFSA drug question (#31) requires resolution / FAA action.

  3. Database Matches • Social Security Administration • Department of Homeland Security • Selective Service • Department of Justice • National Student Loan Data System • Department of Veteran Affairs

  4. Social Security Administration Verifies the SSN of the student and the student’s parent(s): that it’s the correct number, matches the name and DOB, and does not belong to a deceased person. Verifies U.S citizenship of the student.

  5. Department of Homeland Security Verifies a student’s eligible noncitizen status using both automated primary and secondary confirmation processes.

  6. Selective Service Verifies registration of eligible males with the Selective Service.

  7. Department of Justice Match will identify those students who are ineligible due to the court’s sentencing in a conviction concerning drug distribution or possession.

  8. National Student Loan Data System Identifies students with a default and / or overpayment status Confirms student’s eligibility for Title IV funds Ensures aggregate / annual award limits are not exceeded

  9. Department of Veteran Affairs Verifies veteran status, if student has indicated they are a veteran on the FAFSA

  10. 2008-2009 Comment Codes: Selective Service COMMENT 30 COMMENT 33 COMMENT 57

  11. Selective Service: Resolutions COMMENT 30 Student must register. Must provide confirmation or Be eligible for waiver / exemption

  12. Selective Service: Resolutions COMMENT 33 Student can make corrections to SAR/ISIR and submit for processing If student if over age 26, he must contact Selective Service for documentation of his registration status

  13. Selective Service: Resolutions COMMENT 57 Student must register. Must provide confirmation or Be eligible for waiver / exemption

  14. 2008-2009 Comment Codes: Department of Homeland Security COMMENT 144 COMMENT 141 COMMENT 142 COMMENT 46 COMMENT 105 COMMENT 109

  15. Department of Homeland Security Resolutions COMMENT 144 View match flag on Secondary Confirmation when received. Secondary confirmation will be automatically be conducted by DHS on applicants not matching during primary confirmation. Results will determine subsequent steps to follow.

  16. Department of Homeland Security Resolutions COMMENT 141 Determine why citizenship status was changed. Resolve any conflicting documentation. Proof of citizenship may be needed from student

  17. Department of Homeland Security Resolutions COMMENT 142 If an incorrect Alien Registration Number was provided by the student, or no number was provided at all, student should make corrections to the SAR/ISIR and resubmit for processing.

  18. Department of Homeland Security Resolutions COMMENT 46 Begin the paper Secondary Confirmation process using the G-845. Student must provide school with documentation to submit with G-845. DHS will notify school on status of submitted documentation.

  19. Department of Homeland Security Resolutions COMMENT 105 A system-generated ISIR will be processed within 10 business days. Schools should, but are not required to, wait for this ISIR before starting the paper Secondary Confirmation process.

  20. Department of Homeland Security Resolutions COMMENT 109 Paper Secondary Confirmation using the G-845 if required.

  21. 2008-2009 Comment Codes: Social Security Administration COMMENT 146 COMMENT 63 COMMENT 64

  22. Social Security Administration Resolutions COMMENT 146 If U.S. citizen, student should provide birth certificate, passport, or other documents to prove citizenship. If an eligible noncitizen, student should correct questions 14 and 15, providing a valid Alien Registration Number.

  23. Social Security Administration Resolutions COMMENT 63 Student has submitted a correction to verify his/her date of birth, but the SSA records remain unchanged. Student must provide proof of date of birth to the school

  24. Social Security Administration Resolutions COMMENT 64 Student has submitted a correction to verify his/her name, but the SSA records remain unchanged. Student must provide documentation explaining the discrepancy in name.

  25. 2008-2009 Comment Codes: Department of Veterans Affairs COMMENT 162 COMMENT 173 COMMENT 180

  26. Department of Veterans Affairs Resolutions COMMENT 162 Student should contact the regional VA office to have VA records updated. FAA can collect DD214 to show proof of veteran status. Correction must be made by the student if he/she is truly not a veteran.

  27. Department of Veterans Affairs Resolutions COMMENT 173 Student can provide copy of DD214. Student should also contact the regional VA office to have records updated. Correction must be made by the student if he/she is truly not a veteran.

  28. Department of Veterans Affairs Resolutions COMMENT 180 Student must provide school with documentation showing upcoming release orders for a military branch.

  29. 2008-2009 Comment Codes: National Student Loan Data System COMMENT 115 COMMENT 116 COMMENT 132 COMMENT 124 COMMENT 135 COMMENT 136 COMMENT 133 COMMENT 134 COMMENT 138 COMMENT 254 COMMENT 255 COMMENT 256 COMMENT 260

  30. National Student Loan Data System Resolution COMMENT 115 COMMENT 116 Refer to the Federal Student Aid Handbook 2008-2009, Volume 1 – FSA Handbook: Student Eligibility, chapter 3.

  31. National Student Loan Data System Resolution COMMENT 132 Student may need to contact ED to may satisfactory repayment arrangements. If loan has already been repaid, documentation must be obtained to verify paid status of defaulted loan.

  32. National Student Loan Data System Resolution COMMENT 132 COMMENT 124 Student will need to contact GA, DLS, or EDR to make satisfactory payment arrangements. If loan has already been paid, documentation must be obtained to verify paid status of defaulted loan.

  33. National Student Loan Data System Resolution COMMENT 135 COMMENT 136 These comments accompany Comment 132. Resolution required.

  34. National Student Loan Data System Resolution COMMENT 133 COMMENT 134 COMMENT 138 Resolution required. Will be accompanied by Comment Codes to indicate the Title Iv program owed an overpayment.

  35. National Student Loan Data System Resolution COMMENT 254 COMMENT 255 COMMENT 256 COMMENT 260 Resolution required. Students receiving these codes are ineligible to receive further Title IV assistance.

  36. C Codes New for 2008-2009 One new condition: when an undergraduate student’s loans exceed the loan (Comment 255)

  37. 2008-2009 Comment Codes:Drug Conviction Question #31 COMMENT 053 COMMENT 054 COMMENT 056 COMMENT 058

  38. Drug Conviction Question #31 Resolution COMMENT 053 Student is ineligible to receive federal financial aid if this response is left blank. This question must be corrected.

  39. Drug Conviction Question #31 Resolution COMMENT 054 Student is not eligible for federal aid until ineligibility period expires between 07-01-2008 and 06-30-2009

  40. Drug Conviction Question #31 Resolution COMMENT 056 Student is not eligible for federal aid. If student provided an incorrect response to question 31, he/she should follow the directions in the comment text to make changes.

  41. Drug Conviction Question #31 Resolution COMMENT 058 Student is not eligible for federal aid. If student provided an incorrect response to question 31, he/she should follow the directions in the comment text to make changes.

  42. FAA “Must” C Codes COMMENT 010 COMMENT 020 COMMENT 038 COMMENT 039 COMMENT 077 COMMENT 079 COMMENT 086 COMMENT 090 COMMENT 107 COMMENT 240 COMMENT 244 COMMENT 246 COMMENT 261 COMMENT 265

  43. Student “Must” C Codes COMMENT 041 COMMENT 042 COMMENT 043 COMMENT 065 COMMENT 066 COMMENT 067 COMMENT 100 COMMENT 101 COMMENT 102 COMMENT 241 COMMENT 243 COMMENT 242 COMMENT 262 COMMENT 263 COMMENT 264 COMMENT 266

  44. Tools Available • SAR Comment Codes and Text 2008-2009 • NASFAA Fall Training Workshop Participant’s Handout • 2008-2009 ISIR Guide • Federal Student Aid Handbook

  45. Questions ???

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