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Getting Organized for Travel

The intention of the powerpoint was to provide details on "getting organized for travel". It was meant to act as a checklist for employees of a firm I presented it to so they would have a step by step for travel. It is wordier than a normal powerpoint presentation.

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Getting Organized for Travel

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  1. Getting ORGANIZED for travel! Presented by: www.spiralintocontrol.org karyn@spiralintocontrol.org +613-985-4674

  2. THINKING ABOUT A HOLIDAY??? • WHO • WHAT • WHERE • WHY • WHEN • HOW

  3. PLANNING “A goal without a plan is just an empty wish” Antoine de Saint-Exupery 6 months-2 months • Address the 5 W’s • Book Campsite, Cottage, Hotel, Plane Tickets • Check the expiry date of your passport • Determine visa requirements for travel • Check with http://wwwnc.cdc.gov/travel/page/vaccinations.htm to determine vaccination requirement for trip 4 weeks-2 weeks • Create a packing list • Create a rough itinerary for vacation, consult travel agent or websites for best rates for theme parks or tourist attractions. • Talk to Spiral Into Control about their “Vacation & House Sitting Package” • Arrange: airport transportation, pet & plant care, mail/newspaper pick up

  4. PLANNING 1 week Day 7 • Check weather forecast for the week so you can create appropriate packing list • Buy travel insurance • Notify your credit card company that you will be on holiday, sometimes they will not approve “unusual or unexpected” charges Day 6 • Pull your “vacation clothes” out • Print out packing list • Create main folder for all paper work related to trip ex. Tickets, passports, destination contact information, travel brochures Day 5 • Pack toys, books, music ect. • Print out address labels for those you want to send postcards to

  5. PLANNING Day 4 Shop for last minute items you need Drop off dry cleaning & wash clothes Day 3 Clean house Pick up dry cleaning Pack clothes Exchange money (Currency converter http://www.xe.com) Make a copy of your passport and pack it separately Finish the perishable food in your home the days leading up to the trip to ensure you do not have to throw anything out & you don’t come home to spoiled food

  6. PLANNING Day 2 Pack dry food Drop off pets if necessary Leave keys & itinerary with friend Day 1 Lock windows, garage, doors Make sure heat/air conditioning is turned off Turn off water source Unplug electrical appliances Double check you have plane tickets/passports Be safe & have fun!

  7. PLANNING MEALS Creating your own? before you leave make up a meal plan Eating out? Work with a travel agent or book on line ahead of time. ACTIVITIES Schedule in a mid week break to allow everyone to recharge their batteries so everyone is not grumpy and worn out at the end of the trip ATTRACTIONS If visiting theme parks eat a good breakfast and bring snacks and plan to eat your lunch at 2pm or later.

  8. PACKING “There is no such thing as bad weather, only inappropriate clothing” Absolutely Organized If you are traveling with a partner you might consider packing half of each person's things in the other's bag. • Pack in zones; money & valuables, clothing, toiletries, last minute items/carry-on • If you do a lot of travel create a • standardized packing list.

  9. Numbers Game • A good rule of thumb for 1 week travel: • 1 shirt or top/day • 1 layering jacket or sweater • 1 bottom for every 2 days • 2 formal outfit • No more than 3 pairs of shoes; dress shoe, casual/beach shoe, running/hiking shoe • Underware for everyday • 2 bathing suits • 1 bag for dirty laundry www.packinglistonline.com

  10. www.packinglistonline.com

  11. PACKING Remember to pack everyone a change of clothes and tooth brush in your carry on incase your luggage gets lost Do not take up valuable suitcase space with items like hair dryers and irons Use travel size toiletries & cosmetics to save space and weight Pack only versatile clothes, only pack clothes that fit in the “I will definitely wear it”. Try to pack neutral colours Not sure what adapter you will need visit www.korjo.com Look at what you have laid out to pack and then half it. “Remember, no one ever came back from a vacation saying: I wish my bag had been heavier” Pat Best Travel Consultant Service Guaranteed Travel “I ain’t takin’ nothin’ that’ll slow down my travelin’….Johnny Cash

  12. PACKING Tips for wrinkle free clothes & maximizing space • Layer heaviest items at the bottom of the bag and the more delicate smaller items on top. • Use the straps in the suitcase to stop clothes from sliding around. • Using smaller bags within the suitcase will prevent • clothes from wrinkling • Product lines like Magellan Stow Away Mesh Cubes

  13. PACKING Rolling clothes not only creates more space it creates less lines for wrinkles to form Don’t double up clothes in plastic bags it will defeat the purpose When packing bag your goal is to create a jig saw puzzle where there is no empty space and items won’t shift UNPACK AS SOON AS YOU ARRIVE!

  14. PACKING FLYING: • Consult airline to verify checked baggage limit, as well as acceptable amounts for carryon. • Flying with children? Let kids decide what to bring but limit space; colouring, non-messy crafts, dvd player (charger)ect. extra snacks • Wear your heaviest items and coats on the plane to avoid packing them

  15. PACKING DRIVING: • Driving with kids? Again decide what to bring but limit space; colouring, non-messy crafts, dvd player (charger)ect. extra snacks • Plan ahead for “games to play in the car”

  16. ORGANIZING PRODUCTS FOR TRAVEL Shower Bag Passport case Jewellery Organizer

  17. RETURNING HOME Pre-arrange to have a concierge service stock your fridge with groceries so you don’t come home to an empty fridge Use your packing list that you created for the trip to ensure you don`t forget anything when you are packing to come home from the trip) Consider the weather returning home If you are outside Canada for 7 days or more you may claim a personal exemption on products you are bringing back. Check out www.cbsa.gc.ca for the specifics

  18. USEFUL WEBSITES General Travel Information www.onebag.com www.lonelyplanet.com Packing Lists http://www.independenttraveler.com/packing/ http://upl.codeq.info/ http://www.packinglistonline.com/

  19. USEFUL WEBSITES Government Information regarding travel www.voyage.gc.ca www.cbsa.gc.ca Travel Products http://www.magellans.com Other www.pro-travel-tips.com

  20. QUESTIONS on ORGANIZING? Contact Karyn at: E-mail: Karyn@spiralintocontrol.org Website: www.spiralintocontrol.org Phone: +613-985-4674 Spiral Into Control Spiraln2control Karyn Beacock

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