USING POWERPOINT TO CREATE PRESENTATIONS

1. USING POWERPOINT TO CREATE PRESENTATIONS BY DR. ENNIS-COLE

2. OBJECTIVES: • Start and Exit PowerPoint • Identify the components of the PowerPoint window • Open and view an existing presentation • Create a presentation using the AutoContent wizard • Edit text of the presentation

3. OBJECTIVES: • Insert and Delete slides • Check the spelling and style in a presentation • Use the PowerPoint Help system • Create notes • Save, Preview, and print a presentation

4. What is PowerPoint ? • It is a powerful presentation graphics program that provides everything you need to produce an effective presentation • Using PowerPoint, you can prepare • individual slides • speaker notes • outline and audience handouts

5. Starting PowerPoint • Click Start button on the task bar • Point to Programs, Microsoft PowerPoint • Click Microsoft PowerPoint and click the Maximize button • Click the Open an existing presentation button

6. Understanding the PowerPoint Window • Common window elements are: • title bar, menu bar, window sizing buttons • toolbar buttons and the panes • Refer to figure 1-3 for toolbars • Screen Tip contains the name of the button

7. The PowerPoint Panes • Outline Pane lists an outline of the presentation • Slide Pane shows the slide as it will look during the Slide Show • Notes Pane contains any notes that you might prepare on each slide

8. Viewing a Presentation • Click the Slide Show button • Press the spacebar • Slide show goes from Slide1 to Slide2 • You can also click the mouse for slide show • Refer to figures 1-4 through 1-7

9. Closing and Exiting • Click the Close button • Click File, Exit

10. How to Plan a Presentation • Purpose of the presentation • Type of presentation • Audience for the presentation • Audience needs • Location of the presentation • Format

11. Using the AutoContent Wizard • Start PowerPoint, click the AutoContent Wizard, click OK in the dialog box • Read and click Next button • Click Brainstorming Session • Click Next • Click On-screen presentation • Click Next

12. Using the AutoContent Wizard • Type the presentation title • Type the presentation footer • Deselect Date last updated • Click Next, the final dialog box appears • Click the Finish button

13. Creating Effective Text Presentations • Think of your presentation as a visual map • Follow the 6X6 rule • Omit unnecessary articles, pronouns, and phrases • Keep phrases parallel • Make sure your text is appropriate

14. Saving a Presentation • Click the Save button • Click Save As button, if you want to save the presentation in a different drive with a different name

15. Modifying a Presentation • Deleting Slides • Open the existing presentation and click Edit, Delete Slide • Moving a Slide • Click the move pointer and drag • Editing a Slide • Click the Promote and Demote buttons • Refer to figures 1-20 and 1-21

16. Adding a New Slide • If necessary, go to the last slide • Click New Slide button • Select any Auto Layout • Click the Bulleted List • Click OK

17. Using the Style Checker • Click Help, Show Office Assistant • Click Change the text to title case • Click the light bulb to determine the problem • Click the OK button

18. Using Help • Click the Microsoft PowerPoint Help button • Click the text box, type your question • Choose a topic listed by the Office Assistant • To access the Help contents, Answer Wizard, or Index

19. Creating Notes for Slides • Go to slide1 and then click the Notes Pane • Type the notes • Click the next slide button • Click the Notes Pane and type notes • Save the slides on to a disk

20. Preview and Print • Make sure Slide 1 appears in the Slide pane and then click Grayscale Preview button • Click Format, background, Omit background graphics, Apply to All button. Slide appears as before, but without the background graphics • Click File, Print, select Handouts.