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FP7 SCIENTIFIC NEGOTIATIONS

This document outlines the negotiation process for scientific and technical projects funded by the European Commission's DG Research and Innovation. It details the steps involved in drafting the Description of Work (DoW), addressing evaluation aspects, and managing budgets. Key components include communication strategies, project objectives, methodologies, and the importance of deliverables. Emphasizing the significance of administrative, financial, and ethical considerations, this guidance aims to facilitate effective negotiations and promote successful project implementation within the EU framework.

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FP7 SCIENTIFIC NEGOTIATIONS

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  1. FP7 SCIENTIFIC NEGOTIATIONS Astrid Kaemena European Commission DG Research and Innovation Environment Directorate - Management of Natural Resources 18.01.2012

  2. Negotiation Process • Scientific and technical negotiation • Administrative and financial aspects • Communication and dissemination aspects • Participants Portal (IT support)

  3. Management The Composition and logic Structure of a Research Project Work plan: Work packages - Tasks (related to objectives) - Timing and milestones Overall objective - Concept - Objectives - Methodology Project deliverables Communication and dissemination Impacts Innovation

  4. Begin of Negotiation • Sending of a negotiation letter(not a commitment to fund) with: • The Evaluation Summary Report • The Negotiation Mandate • An Ethical Review Report (where applicable)

  5. Drafting the Description of Work - the DoW • Address the comments made in the Evaluation Summary Report and the Negotiation Mandate(a separate explanation of how this has been done is requested) • Based on the layout of the Proposal • Follows a specified template

  6. Evaluation Summary Report Pictures taken from: To Do Word Concept www.freedigitalphotos.net • Comments of the evaluation panel on • Scientific/technological excellence • Implementation • Impact and dissemination

  7. Negotiation Mandate Pictures taken from: Check List www.freedigitalphotos.net • Technical clarification and changes to the project to be addressed during negotiations • Maximum Community Contribution • Duration for the project • Deadline for receipt of the first drafts of DoW and GPFs • Deadline for completion of negotiation • Contact details of the responsible Project Officer

  8. Structure of the Description of Work Annex I to the Grant Agreement • Part A of the DoW - Structured Data • Cover Page • Table of contents • A1 The project summary • A2 The list of beneficiaries • A3 The budget breakdown • 8 Workplan Tables (lists of WPs, deliverables, milestones etc…) • Part B of the DoW - “Narrative” text • based on Part B of the proposal, • uploaded as a PDF file Automatically filled via GPFs To be filled in on-line

  9. Based on Part B of the Proposal • B 1.1 Concept and project objectives • Objectives should be: • S – Specific • M – Measurable • A – Attainable • R – Realistic • T - Timely • B 1.2 Progress beyond the state of the art • To be shortened, but “baseline” and performance/research indicators • to be added • B 1.3 Methodology and associated work plan • Overall strategy and general description • Timing of work packages and their components • Description of WP, deliverables -> Part A of the DoW Pictures taken from: Research Ship www.freedigitalphotos.net DoW – Part BConcept, objectives, state of the art

  10. Each significant project element should conclude with a deliverable, which is the concrete output and evidence of the work. Deliverables Work package project deliverable component deliverable task • Deliverables should be: • Limited in number • Specific • Clear and Verifiable • Quality Controlled • PU status if possible - Reports to the EU are no deliverables! - Think carefully about allocated person/months

  11. DoW – Part BImplementation Based on Part B of the Proposal B.2.1 Management structure and procedures B.2.2 Beneficiaries B.2.3 Consortium as a whole Important: Sub-contracting, Third parties etc. to be well explained B.2.4 Resources to be committed Explanations in addition to “project efforts and costs” table of Part A

  12. Based on Part B of the Proposal B.3.1 Strategic impact B.3.2 Dissemination and communication Pictures taken from: Chat Community www.freedigitalphotos.net DoW – Part BImpact

  13. DoW – Part BEthics and Gender B.4 Ethical issues B.5 Gender aspects

  14. Completion of Negotiations • When agreement is reached on • The DoW • The GPFs • The Start Date • The Duration • Any Special Clauses Pictures taken from: Hand in Hand Together www.freedigitalphotos.net

  15. Thank you for your attention!

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