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BSIR APPLICATION

BSIR APPLICATION. Biannual Strategy Implementation Report (BSIR). November 16, 2004. Version 2.0. Provides a standardized web based reporting system that facilitates the reporting of financial information to the Office for Domestic Preparedness (ODP)

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BSIR APPLICATION

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  1. BSIR APPLICATION Biannual Strategy Implementation Report (BSIR) November 16, 2004 Version 2.0

  2. Provides a standardized web based reporting system that facilitates the reporting of financial information to the Office for Domestic Preparedness (ODP) Provides financial reporting on five grant programs in a consolidated format SHSP, LETPP, CCP, and UASI Provides project based reporting versus the line item reporting required under the Budget Detail Worksheet BSIR Purpose

  3. Overview of the ISIP/BSIR • Methods through which all Office for Domestic Preparedness (ODP), Department of Homeland Security (DHS/ODP) FY2004 grant recipients will report on their planned and actual grant expenditures in accordance with the goals and objectives identified in their Homeland Security Strategies (State, Regional & Dallas) • Facilitates the efficient and accurate collection of data to be reported to DHS, Congress, and other requesting agencies in a timely manner • The BSIR does not replace the Categorical Assistance Progress Report (CAPR). The BSIR represents the narrative section of the CAPR. (This is provided by the SAA).

  4. Pre-populates specific ISIP reports by grant year to pre-populate recurring grant year BSIR reports Provides a standard reporting format available to all reporting levels Provides a real time status of reports at the state and federal level Replaces Budget Detail worksheets Final format of grant reports to ODP BSIR Benefits

  5. Easier Reduces need forresubmissions Web-based - no more burning disks and mailing them Simplified format - less guesswork in filling out the financial information Benefits of BSIR Web Application Faster • Improved access - SAA will have immediate access to forms from locals • Pre-populated - only change data if different from ISIP submission Better • Enhanced error checking ensures cleaner data. No more “REF#” • More Secure • More Informative - ties State grant financial data to State Homeland Security Strategies

  6. Module 1 BSIR Overview Module 2 Registration and Process Flow Module 3 BSIR Basic Operation Module 4 Grant Funding Module Module 5 Review, Approval and Submission Workshop Content

  7. Module 1 BSIR Overview

  8. Terminal Objective The BSIR Technical Assistance (TA) will provide participants with the knowledge and skills necessary to complete and submit the BSIR. To receive TA please contact either NCTCOG Staff or 1-877-612-HELP.

  9. BSIR web address: https://www.reporting.odp.dhs.gov/ Five modules contain all of the BSIR activities Submission from local jurisdiction through the NCTCOG to TEEX and then on to ODP. BSIR Components

  10. Initial report will be submitted as the ISIP Subsequent grant year reports will be through submission of the BSIR TEEX completed the 2003 ISIP, it will be each jurisdictions responsibility to complete the BSIR every 6 months and the ISIP annually from 2004 forward. Reports are submitted semi-annually as part of the CAPR July – December period is reported by January 31 January – June period is reported by July 31 Final BSIR at closeout of grant BSIR Reporting Requirements

  11. SAA Reporting Timeline

  12. Module 2 Registration and Process Flow

  13. Terminal Objective At the completion of this module participants will be able to complete the user registration process and will have an understanding of the defined user roles and user status.

  14. Enabling Objectives Participants will be able to: • Describe the process of establishing a user profile and associated user account • Describe the 3 step registration process • Describe the User ID and Password considerations • Describe the operations available in the User Management module

  15. Initial visit to the BSIR Application: https://www.reporting.odp.dhs.gov/ Select “click here” to begin the registration process Three step process Enter contact information Select user level (Federal, State or Sub-grantee) and user permissions (Jurisdictions and/or Urban Area) Select a user name, password, and security question Registration Process

  16. BSIR Log-in

  17. Step 1: Enter contact information as requested Step 2: Select a user organizational assignment Federal State Sub-grantee Urban Area may be selected from the drop-down menu Steps 1 and 2

  18. BSIR User Roles

  19. Step 1 Registration

  20. Step 2 Role Assignment

  21. Enter User ID and select Password Password must meet complexity rules: Must contain at least three of the following four characters: Uppercase (A-Z) Lowercase (a-z) Numeric (0-9) Special characters (#*$!) Must be at least 8 characters long Cannot have same characters in succession Cannot be same password or contain similar strings of last six passwords in history Case-sensitive Step 3 User ID and Password Selection

  22. Secret Question What is your first pet’s name? What is your mother’s maiden name? What is your father’s middle name? What is your high school mascot? Who is your childhood best friend? Password will require change at least every 90 days (no prompt given) Three failed attempts will lock out account Do not share your user ID and/or password Step 3 User ID and Password Selection

  23. Step 3 User ID and Password Selection

  24. Registration Approval Steps

  25. BSIR User Status

  26. Module 3 BSIR Basic Operation

  27. Terminal Objective At the completion of this module participants will be able to explain the functionality of the five component modules in the BSIR.

  28. Enabling Objectives Participants will be able to: • Describe the purpose for each of the five component modules in the BSIR • Describe the process for each of the five component modules and reinforce with an example.

  29. Enter User ID and Password to gain entrance to the BSIR Begin a BSIR session Initial session page Select a module on the left side to proceed with specific functions Select a tab at the top to enter BSIR specific information Returning User

  30. BSIR Session

  31. BSIR Modules • Organization Structure • User Management • Grant Funding • Review and Approval • Help

  32. Organization Structure (OS) Module • Purpose: Central location for the management of sub-grantees • Process: The state administrator will define all subgrantees. The assigned state users then link their assigned sub-grantees to their account • Example: A state with 342 jurisdictions may decide to have several state users to assist the SAA. In the OS module these state users will select which jurisdictions to be assigned to them. Later these BSIRs will be submitted and approved by the assigned state user

  33. Organization Structure

  34. User Management (UM) Module • Purpose: Central location for the account approval and management for user access to the BSIR • Process: Users with administrative rights can review, approve users requesting access to the BSIR and reset passwords. • Example: A user password requires resetting. This action is accomplished in the UM module

  35. User Management Module

  36. User Management

  37. Grant Funding (GF) Module • Purpose: Central location for the input of all grant, project and solution area funding information • Process: The ISIP information will be pre-loaded in a read-only format for all jurisdictions that submitted the ISIP. By stepping through six tasks (tabs) in this module, the users review and update the ISIP information • Example: A sub-grantee award revision would be accomplished in this module

  38. Grant Funding Module

  39. Review and Approval (R&A) Module • Purpose: Central location for users to review completed BSIRs and for administrative users to submit them to the next approval authority • Process: NCTCOG (Local administrator) reviews, approves, and submits the sub-grantee BSIR to the state. The assigned state administrator then reviews, approves and submits to ODP • Example: After submitting the BSIR to the state, the NCTCOG (local administrator) should check the status of the BSIR. This is accomplished in the R&A module

  40. Review and Approval Module

  41. Help Module • Purpose: Provide information about operation of the BSIR • Process: Selecting help will provide a topical index to select the particular information needed • Example: A user needs access to the Users Guide. A copy of the Users Guide is available for review under the Help section

  42. Module 4 Grant Funding Module

  43. Terminal Objective At the completion of this module participants will be able to complete the Grant Funding Module.

  44. Enabling Objectives Participants will be able to: • Relate the ISIP format to the Grant Funding module • Describe the six tasks required to complete the Grant Fund Module • Identify information in each task that is pre-populated from the ISIP and/or the DCT

  45. ISIP Review • Five grant programs: • State Homeland Security Program (SHSP) • Law Enforcement Terrorism Prevention Program (LETPP) • Citizen Corps Program (CCP) • Urban Area Security Initiative (UASI) Grant Program Project funding is assigned from one or more of the four grant programs for each project as applicable

  46. ISIP Conceptual Design – Template Level Grantee / Subgrantee Programs Projects Project A $3,750,000 1 ILLUSTRATIVE Project B $3,600,000 Project C $1,460,000 SHSP $4,500,000 Project D $790,000 Project E $2,100,000 LETPP $2,100,000 Project F $0 Project G $0 ISIP Template $11,700,000 CCP $1,000,000 Project H $0 Project I $0 Project J $0 UASI $3,600,000 Project K $0 Project L $0 TSP $500,000 Project M $0

  47. Illustration Project Program Solution Area Category Solution Area Sub-Category Up to 20 per template Up to 5 per project Up to 6 per program Develop Plans $160,000 Total $250,000 Conduct Assessments $40,000 Public Education $50,000 Planning $250,000 = Solution Area Discipline Fire Service $100,000 Total $250,000 SHSP $2,500,000 Equip $1,600,000 Public Health $85,000 Law Enforcement $65,000 Training $650,000 Project A $3,750,000 1 CCP $250,000 UASI $1,000,000

  48. Six Grant Funding Module Tasks • Award Information • Project List • Project Funding • Goals and Objectives • Solution Area Funding • Project Metrics

  49. Award Information • Grant funding amounts that have been awarded to the state or sub-grantee are updated as needed • Obligated and Expended (new terms) • Obligated: Decision to purchase goods or services has been made, vendor selected and purchase order cut • Expended: Goods or services have been delivered and the purchase order funds have been paid

  50. Award Information Task

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