Be Prepared for the Next Disaster!

2. Be Prepared for the Next Disaster! Scott Crackel, CDA-AAA Disaster Preparedness Coordinator Violet Henry, Manager

3. CDA-C4A Workgroup Objectives • Authority - Regulatory Requirements • AAA role during disaster and recovery • Funding and Reimbursement Process • Governmental vs. Nonprofit agency requirements also joint powers/multi-county agencies

4. CDA-C4A Workgroup Objectives • Relationships between agencies (AAA, City, County, State, Federal) • Confidentiality • Template that can be used to develop an Agency Disaster Plan • Resources

5. *Proviso* Agencies are NOT required to have their own Agency Disaster Plan or use CDA’s template. Disaster Plans must include all regulatory requirements.

6. Handbook Layout Part I - Requirements • Section 1 Introduction • Section 2 Purpose • Section 3 Requirements • Section 4 Role of AAA

8. Arrange for food, waterand other suppliesdistributed to seniors at home Arrange personal care assistancefor seniors to stay safely at home Assist victims in filling prescriptions for medicationneeded post-disaster Role of the AAA in Meeting the Disaster Recovery Needs of Older Individuals (sample replica) Assist in replacement of personal items and equipmentlost or damaged in a disaster Role of the AAA in Disaster Recovery Monitor, assess and identifydisaster needs among older persons Ensure the provision of servicesto meet needs Advocate that older persons receive the disaster assistance they need for an effective recovery Assist in coordinating response among agenciesproviding services to seniors to avoid duplication Work with CDA, local OES, & FEMAto ensure disaster aid is easily accessible Arrange accessible transportation to access services Advocate for accessibility of disaster servicesfor disabled persons Advocate for older persons to ensure they receive help Connect critical services to seniors: food, I & A/R, counseling Provide disaster info in alternativelanguages to seniors as needed Coach seniors on how to obtain gov’t disaster assistance Organize home cleanupfor seniors who experience disaster damage Check homes for frail older personsto ensure they are okay

9. Handbook Layout Part I - Requirements • Section 5 Confidentiality

11. Handbook Layout Part I - Requirements Section 5 Confidentiality Section 6 Disaster Funds Management

12. STATE OF CALIFORNIA DEPARTMENT OF AGING DISASTER REQUEST FOR FUNDS PACKET CDA 1032 (New 03-09) This packet of forms is to be used by AAAs to request funds from CDA following a disaster event, after all other sources of revenue have been depleted. Page 1 of 5: Cover Sheet Please type or print all information.

13. STATE OF CALIFORNIA DEPARTMENT OF AGING DISASTER REQUEST FOR FUNDS PACKET CDA 1032 (New 03-09) Page 2 of 5: Disaster Services Provided By or Through the Area Agency This Reporting Period:

14. STATE OF CALIFORNIA DEPARTMENT OF AGING DISASTER REQUEST FOR FUNDS PACKET CDA 1032 (New 03-09) Page 3 of 5: Use this form to indicate how costs were incurred based on the format below:

15. STATE OF CALIFORNIA DEPARTMENT OF AGING DISASTER REQUEST FOR FUNDS PACKET CDA 1032 (New 03-09) Page 4 of 5: Attach documentation or supporting evidence (copies of receipts, written agreements, verbal authorization by whom etc.) authorizing your agency to provide service. Documentation should include the following:

16. STATE OF CALIFORNIA DEPARTMENT OF AGING DISASTER REQUEST FOR FUNDS PACKET CDA 1032 (New 03-09) Page 5 of 5: Use this chart to document efforts made to obtain support from other sources. Note: Other sources include county or city Emergency Operations Center, American Red Cross, interfaith relief support, any private local recovery fund (such as United Way), or FEMA. Use this chart to document other organizations entitled to funds from this claim.

17. Part II - Ombudsman Part II - Recommendations for AAAs and the Local Long-Term Care Ombudsman Programs • Guidance to AAAs about the LTCOP • Long Term Care Ombudsman Response • Specific Guidelines Related to Any Heat Advisory

18. Part III – Disaster Plan Content & Resources • Section I – Introduction • Section 2 – Recommended Content • Mission and Introduction • Business Continuity Plan • Emergency Response Organization Chart • Roster of Critical Local Contacts in an Emergency

19. Roster of Critical Local Contacts in an Emergency (Sample) Agency Name: County/City: Roster Date:

20. Disaster Plan Template • Communication Plan • First responders and OES • Agency staff • Service providers and recipients • Volunteers • Community partners • Media • CDA - DPC

21. Communication Plan (Sample) (Earthquake scenario used as an example – other scenarios can be substituted)

22. Disaster Plan Template • Communication with CDA • Flow of Information • What CDA needs from you • Recommended Emergency Supplies Checklist

23. Recommended Basic Emergency Supplies to Have on Hand Checklist (Sample)

24. Disaster Plan Template • Service Provider Disaster Preparedness Plans • Post Disaster Response

25. Disaster Plan Template • Post Disaster Assessment • Post Disaster Recovery • Post Disaster Evaluation • Sample Disaster Preparedness Checklist

27. Preparedness Phase: Sample Disaster Preparedness Checklist (Optional)

28. Response Phase: Sample Disaster Preparedness Checklist

29. Recovery Phase: Sample Disaster Preparedness Checklist

31. J. Sample Site Emergency Resource Survey • Could your facility provide temporary shelter space for one or two days? ____ Yes ___ No ___ Maybe (w/ training & support) 2. If you answered “Yes,” to question number 1, how many people can you accommodate? (Please check your best estimate) ___ 1 - 25 ___ 26 - 50 ___ 51 -75 ___ 76 - 100 ___ 3.

32. Handbook Layout • Section III – Endnotes • Section IV – Resources • Emergency Services Websites • Training • Disaster Planning Information for Organizations • Communication Systems • Preparing for Disasters • Bibliography

33. The End! THANK YOU! Any Questions?