„Libraries in Knowledge Society – Strategies for the Future”

1. „Libraries in Knowledge Society – Strategies for the Future” Theproject „LibrariesinKnowledgeSociety – Strategies for theFuture” isfunded by theCultural Exchange Fund withinthe EEA Financial Mechanism and Norwegian Financial Mechanism.

2. „LibrariesinKnowledgeSociety – Strategies for theFuture” Day 2: Session 1 Presentation of participants and workshops’ program

3. Suggestion for presentations of each library’s team Pleasewritecharacteristicsthatonly person B has Pleasewritecharacteristicsthatonly person A has Pleasewritecharacteristicscommon for all team members Please write characteristics that only person C has Please draw on a big piece of paper. All team should take part in the presentation.

4. Examples of some characteristics  Regarding one’s professional work – education, obtained degrees, years of work, position, membership in different organisations, number of work places, the topic of one’s dissertation, etc.  Regarding one’s interests and hobbies – favorite season of the year, music, cuisine, dish, ice-cream flavor, favorite sport, favorite color, the way one spends Friday nights, favorite holiday, time of the day, favorite car  Inne – special skills, hobby, pets These are only examples, we encourage you to think of your own ideas

5. Workshops’ Framework  April28th – 30th – SWOT analysis, definition of strategic and detailedgoals July7th – 9th – projects’ definitions for years 2011 – 2012, timeline and budget, needsassesmentsregarding a studyvisitinNorway October20th – 22nd – monitoring and evaluation, strategyimplementation, rules of introducingchanges, analysis of necessarychanges in libraries while implementing strategies, socialconsultations, forming project teams, PR, fundrising, ICT tools needed in strategy development In between workshops groups will be required to work individually and collect data necessary for work at next stages of the project.

6.  March10-12  April28 – 30  July7 – 9  October20 – 22 Workshops’ Framework Individual work: Strategies’ reviews for regional libraries, collection of documents required for the next meeting, a report regarding the conditions of regional libraries – data collected for analysis Individual work: Formulating the list of projects for each detailed goal Individual work: Formulating the list of projects for activities in the years 2011 – 2012 Working on a strategy draft

7. Deadline for strategies’ submission December 31, 2010

8. Fixed hours of the beginning and of the end of each three- day workshops 3 – dniowych warsztatów  DayOne : 12.00 – 18.00  DayTwo: 9.00 – 18.00  DayThree: 9.00 – 14.00

9. Additional information (1)  The participants will receive a full support from trainers who will be running the workshops. In between workshops, the participants will be able to send questions and drafts for consultations  Final drafts of strategies will be consulted with trainers  During the workshops, there will be teams of three people working on strategies, however it is important, to have more employees involved in this process. We suggest that each library have a steering committee that would work on development, consultations and data collection.

10. Additional information (2)  Three day workshops will be our method of work on strategies. Each team consisting of three members from the library will collaborate with a trainer who will guide them through the process. All solutions will be developed by the whole team.  Each group should choose a coordinator who will be supervising the team’s work in between workshops, he will be responsible for contacts with the trainer and the collection of all information regarding the project (taking notes and keeping flipcharts).

11. Product or Process?  Itisimportant to have a productwhilebuilding a strategy; inthiscase a finaldocumentwill be ourproduct.  Team’swork on thisdocument, so calledprocessof building a strategy, isequallyimportant. Itallowsus to analyzetogetherthesituationourlibraryisin and whatthelibrarianswouldlikethelibrary to be likeinthefuture.

12. Rules of Work  Whatrules do we want to followwhileworkingtogether?

13. „LibrariesinKnowledgeSociety – Strategies for theFuture” Day 2: Session 2 My Library’s Vision

14. How will our library look like  in five,  in ten,  in fifteen, in twenty years? Please prepare three descriptions. It can be a written description or graphic one. The key is not to limit your creativity!

15. What is a vision? Vision is a picture of our institution in 15-20 years Where are we coming from? Who are we? Where are we going to? Paul Gauguin Some examples of vision:  The Polish Librarians Association provides partner space in the library development in knowledge society  Library as an accessible and comfortable place to work, relax, self-develop and promote long-life education (Adam Mickiewicz County Public Library in Vilnius) Samsung company executes one vision: to lead changes in digital convergence

16. „Libraries in Knowledge Society – Strategies for the Future ” Day 2: Session 3 My Library’s Vision

17. Which values do we choose? In yourownwords, pleasesay:  Whatisthemaingoal for which a regionallibraryexists? Whatarethe most importantvaluesthatguideusinourlibrary? It’simportant not to citeanywrittenlaws

18. What is the institution’s mission? Mission is a goal exercised by an institution. The mission of an organization is shaped by the vaules we believe in, the institution’s history, management, environment, resources and competence. My life is my mission. I mustobservehow I live my life, how I eat, I sit, I speak and how I behave. The sum of all my actionsconstitute my mission. Mahatma Gandhi

19. What is the institution’s mission? The mission should:  define the meaning of institution’s existence and presence,  express values and challenges that the employees identify with,  it is general and able to sustain the passage of time and changes that occur in our environment,  employees should know the mission and the process of its development should be visible in everyday work,  the text of the mission should be simple and short,  a mission full of sentimental generalization demonstrates that the organisation doesn’t have a clear goal and doesn’t know its strengths • A goodmissionmotivatesemployees to act and letsthemviewtheorganisation’svision as theirown.

20. Examples of a Mission How to formulate a mission - examples:  Work on libraries development, building librarian’s identity, community integration and promoting a positive image of libraries and librarians’ profession (Polish Librarians Association).  Supporting information society development, providing access to information, freedom of expression and services offered by the library to all citizens of Vilnius in order to help public libraries in East Lithuania to integrate multinaltional communities in this region. (Adam Mickiewicz County Public Library in Vilnius).  In Samsung all activities are based on our mission: to be the best „digital e-company”. • Bothlibrary’svision and missioncan be an element used for itspromotion

21. „LibrariesinKnowledgeSociety – Strategies for theFuture” Day 3: Session 2 The Structure of the Strategy The Team Working on Strategy

22. Document’s Structure  vision and mission  short description and analysis of the current situation of your library;  analysis ofthe library’s strengths and weaknesses, as well as opportunities and threats caused by library’s surroundings (SWOT analysis)  strategic and detailed goal  activities and strategicdevelopment projects  implementation plan (timeline and budget)  monitoring and evaluation A good example of the strategy’s structure is the Strategy of The Polish Librarians Association for years 2010 – 2021

23. Who else should we invite to collaborate with us?  In your groups, please think who else from your library could join you in your work on strategy  Please suggest who should be in the team that will work on strategy in between workshops(15 – 20 people)  Please choose one person who would be responsiblefor work coordination and collection of the reports regarding the group’s progress

24. Individual work before the next workshop Please form of group of people willing to work on the strategy  Read other regional strategies which may refer to a regional library; collect data and documents regarding your library and bring them to the next meeting  A report about the condition of the regional library – data collected as requested and described in SWOT analysis

25. „LibrariesinKnowledgeSociety – Strategies for theFuture” See you onApril 28 in Cracow