Using Microsoft Office 2007

1. Using Microsoft Office 2007 Getting Started with Microsoft Office 2007

2. Today’s Destination • Office Button • How to Save??? • Printing • Prepare • Send • Publish • Close • Quick Access Toolbar Microsoft Office 2007-Illustrated

3. Destination 2 • Ribbon • Command Tabs • Mini Toolbars • Super Tooltips • Styles & Themes • Chart Galleries • SmartArt Diagrams • Improved Clip Art • The Zoom Slider • Live Preview • Where to go for help Microsoft Office 2007-Illustrated

4. What is Microsoft Office 2007? • Group of software programs • Helps to perform various tasks • Programs have similar look and feel Microsoft Office 2007-Illustrated

5. What Programs are in the Office 2007 Suite? Microsoft Office Word 2007 Microsoft Office Excel 2007 Microsoft Office PowerPoint 2007 Microsoft Office Access 2007 • Common Benefits of the suite: • Common user interface • Collaboration Microsoft Office 2007-Illustrated

6. Understanding WORD 2007 • Letters • Memos • Faxes • Newsletters • Reports Word document Microsoft Office 2007-Illustrated

7. Understanding EXCEL 2007 • Budgets • Projections • Payments • Charts • Graphics Excel worksheet Microsoft Office 2007-Illustrated

8. Understanding POWERPOINT 2007 • Graphics • Transitions • Soundtracks • Design themes PowerPoint presentation Microsoft Office 2007-Illustrated

9. Understanding ACCESS 2007 • Inventories • Employee data • Customer data • Sales data • Queries Access database form Microsoft Office 2007-Illustrated

10. Viewing the OFFICE 2007 “New Look” – User Interface • PowerPoint program window Title bar Quick Access toolbar Tabs Ribbon Dialog box launcher Document window Zoom percentage Zoom slider Microsoft Office 2007-Illustrated

11. New OFFICE BUTTON • Save and Save as • Print • Prepare • Send • Publish Microsoft Office 2007-Illustrated

12. Starting /Exiting OFFICE 2007 • Starting a program • Multiple programs can be open • Ways to move between programs • Click desired program on taskbar • Use [Alt][Tab] keyboard shortcut • Exiting a program • Click the Office button • Click Exit (program name) Microsoft Office 2007-Illustrated

13. “Save As” a File • Save As dialog box Previous Locations list arrow Address bar File name field; your computer may not be set to display file extensions Microsoft Office 2007-Illustrated

14. What’s New in “Save”? • Identifying Office files by program • Common names, such as document • Individual name, such as location.docx XML Compatibility Format - (Extensive Markup Language) Microsoft Office 2007-Illustrated

15. “Save As” Options • .x – What does this mean • Saving for older versions • Saving as OpenDocument • Saving as .PDF or XPS - XML Paper Specification (XPS) is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The XPS format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot be easily changed. • Other Formats – web pages, rich text format, etc. Microsoft Office 2007-Illustrated

16. Saving a file with a New Name • You may need to reuse existing files • Example: old budget is template for new • Save As dialog box • Save existing file with new name • File may be stored in various locations • Original file remains intact Microsoft Office 2007-Illustrated

17. What’s New in “Print” • A more complex printing operation • Select text/pages • Preview the document • Quick Print • Zoom: see more (or less) of document Microsoft Office 2007-Illustrated

18. Viewing and Printing Your Work • Print preview screen Close Print Preview button Print button Orientation button Zoom button Microsoft Office 2007-Illustrated

19. Printing Your Work • Print dialog box Your selected printer will be different Number of copies to print OK button Microsoft Office 2007-Illustrated

20. Office Button - Prepare • Prepare • Properties→manage files • Document Inspector • Compatibility Checker • Encrypt document Microsoft Office 2007-Illustrated

21. Office Button – Send - Publish Send a copy of the document to other people by way of: • Email • Fax • PDF • XPS • Attachment Microsoft Office 2007-Illustrated

22. Quick Access Toolbar • Customize to what you want! Microsoft Office 2007-Illustrated

23. The Ribbon – the “New Feel” • Command Tabs • Mini Toolbars • Super Tooltips • Styles & Themes • Chart Galleries • SmartArt Diagrams • Improved Clip Art Microsoft Office 2007-Illustrated

24. The ZOOM Slider Where is it and what does it do? Microsoft Office 2007-Illustrated

25. Live Preview • Saves you time! Microsoft Office 2007-Illustrated

26. Where Can I Get HELP?? • How to get comprehensive help: • Press [F1] in an Office program • How to get condensed help: • Point to icon in program window • View ScreenTip that pops up Microsoft Office 2007-Illustrated

27. How to Get Help • Word Help window Help toolbar Search field Hide Table of Contents button The colors of your links may differ Connection status Microsoft Office 2007-Illustrated

28. Technology Tip of the Day! “The power of right clicking” Microsoft Office 2007-Illustrated