Access to Resources Team ART Bournemouth Borough Council

1. Access to Resources TeamART Bournemouth Borough Council

2. What is ART? Access to Resources Team Single Gateway for access to Services Responsibilities include; ? Commissioning of Services primarily for ; Placement for LAC � Family Support service � CSC /Localities Service Level Agreements ? Business Management ; Contract /procurement management Fee negotiation Market Management Payment and Invoice management

3. High cost placements No consistency in methodology for sourcing placements Context of high case numbers, high-stress, high pressure environment for social workers, placement finding and business processes being an additional burden Children and Young people experiencing many placement moves in one year and 1 child up to 11 Placements were made initially to be short term but then drifted into long term Children came into care without plans for their future or exit strategies if this was appropriate Providers reported that we had many more emergency placements than other authorities What issues lead us to ART !

4. What we have achieved Reduced unit costs Maximised in house provision Improved placement finding and placement stability Multi agency input to decision making Source of expertise and information Reduced and managed emergency admission and placements Increased use of family based care Improved relationships with key partners Improved relationships with Providers leading to better market management Improved financial management and savings on spend of OOB budget Development of management information and reporting Reduction in bureaucracy within LA

5. What ART do ?

7. Roles within the ART Resource Finding Support and Placement Services Placement Management Virtual Team Procurement and Contract Management Management Information Finance Management

8. Resource Finding Family Support and Placement Services Locality Locality Services Children in Need Team DCT /On edge of care Children�s Social Care LAC Alternative Solutions

9. Placement Management Referrals Challenge Virtual Group Resource Options Track placements Manage drift

10. Virtual Team Health, Education and Social Care Reps plus others Decide needs for the Child or YP Take responsibility (they know about the child) Know in enough time to partake in decision making Work in association with ; Pre Accommodation meetings Joint Purchasing Panel Resource Allocation Panel

11. Procurement and Contract Management Tenders Framework Agreements Individual Placement Agreements Contract Management Reviews - Placement Management Includes placement drift - Fee Negotiation/Agreement Market management - End date management

12. Management Information Activity information up to date as of 5pm Overview of all placements Weekly/Monthly/Annual activity reports Monthly finance reports /Budget overview Feed in to Children Social Care management group Information and advice centre

13. Finance Management  Finance Management -All invoice payments � IFA, Residential ,SLA�s ,Schools In House Foster Care payments (informs contracts /controls spend) Monthly reporting on budget status; SEN Out of Borough

14. Difficulties Encountered Partnership working with Health and Education Lack of Foster Carers in Bournemouth Emergency placements Integrating new services and expansion Commissioning sporadic and reactionary

15. The Future Management of Short Notice placements Full Review of new service i.e Family Support Brokerage/In house foster care payment Whole picture view of children and families receiving services Better identify children on the edge of care Budget management � budgets may move to ART SEN Placements /Health placements or services Partnership working with Health