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Your Time Card

Your Time Card. Instructions. Payroll Processing. In order for you to be paid, you must be fully processed in at payroll by having done the following: Pay $49.25 for a background check. Have your fingerprinting done. Fill out a W-4 form. TIP: If you have not done these…

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Your Time Card

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  1. Your Time Card Instructions

  2. Payroll Processing In order for you to be paid, you must be fully processed in at payroll by having done the following: • Pay $49.25 for a background check. • Have your fingerprinting done. • Fill out a W-4 form. TIP: If you have not done these… Do Them Today!

  3. The Front of Your Time Card • Looks Like This

  4. Elementaries 1 2 3 August September 13 13 August September 1313 • 3 16 3 17 3 18 3 19 3 20 8 8 7 .5 .524 Ex. 2 3 21 SL 7  3 30 VAC 7 • 3 21 3 22 3 23 3 24 3 25 3 26 3 27 Ex. 3  Example 2  0SL 8 8 8 8 .5 .533 • 3 28 3 29 3 30 3 31 4 1 4 2 4 3 Example 3  8 8 0VAC 8 8 .5 .533 • 4 4 4 5 4 6 4 7 4 8 4 9 4 10 Example 1  88 8 8 7 .5 .540 14 • 4 11 4 12 4 13 4 14 4 15 8 8 8 8 7 39 169

  5. Secondaries 1 2 3 MarchApril 13 13 MarchApril 1313 • 3 16 3 17 3 18 3 19 3 20 8 8 6 1 124 Ex. 2 Ex. 3   3 21 SL 6 3 30 VAC 6 • 3 21 3 22 3 23 3 24 3 25 3 26 3 27 Example 2  0SL 8 8 8 81134 • 3 28 3 29 3 30 3 31 4 1 4 2 4 3 Example 3  8 8 0VAC 8 8 1 134 • 4 4 4 5 4 6 4 7 4 8 4 9 4 10 Example 1  88 8 8 6 1 140 12 • 4 11 4 12 4 13 4 14 4 15 8 8 8 8 6 38 170

  6. Winter Recess DecJan 13 14 Dec Jan 1314 • 12/16 12 17 12 18 12 19 8 6 1 116 12 20 CP Bldg.Chk 1 Example  12 21 CP Bldg.Chk1 12 22 CP Bldg.Chk 1 • 12 20 12 21 12 22 12 23 12 24 12 25 12 26 12 23 CP Bldg.Chk 1 Example  H-1CPH-1CPH-1CPH-1CPH-1CP1CP 1CP40 12 24 CP Bldg.Chk 1 12 25 CP Bldg.Chk 1 • 12 27 12 28 12 29 12 30 12 31 1 1 1 2 12 26 CP Bldg.Chk 1 12 27 CP Bldg.Chk 1 H-1CPH-1CPH-1CPH-1CPH-1CP1CP 1CP40 12 28 CP Bldg.Chk 1 12 29 CP Bldg.Chk 1 • 1 3 1 4 1 5 1 6 1 7 1 8 1 9 12 30 CP Bldg.Chk 1 88 8 8 6 1 140 12 31 CP Bldg.Chk 1 1 1 CP Bldg.Chk 1 1 2 CP Bldg.Chk _1_ • 1 101 111 121 13 1 14 1 15 14 8 8 8 8 61 39 175 14

  7. Write Your Full Name as you have it Registered with Human Resources John WilburDoe

  8. Enter Your Employee ID# John Wilbur Doe 123456

  9. Enter Your School Name 123456 John Wilbur Doe Davis High

  10. Enter Dates Covered August 13 September 13 123456 Davis High John Wilbur Doe 8 20 8 19 8 16 8 17 8 18 8 23 8 27 8 24 8 25 8 26 9 1 9 2 8 31 9 3 8 30 9 10 9 9 9 8 9 7 9 6 9 14 9 15 9 13

  11. Enter Regular Hours Worked Aug 13 13 Sep 123456 Davis High John Wilbur Doe 8 20 8 19 8 16 8 17 8 18 3.9 3.9 3.9 3.9 3.9 8 23 8 24 8 25 8 26 8 27 3.9 3.9 3.9 3.9 9 3 9 1 9 2 8 31 8 30 3.9 3.9 3.9 3.9 9 10 9 8 9 9 9 7 9 6 3.9 3.9 3.9 3.9 9 14 9 15 9 13 3.9 3.9 3.9

  12. Enter “H”for Holidays & “0” for Time Off (e.g. sick, vacation) Aug 13 13 Sep 123456 Davis High Davis High John Wilbur Doe 8 20 8 19 8 16 8 17 8 18 3.9 3.9 3.9 3.9 3.9 8 23 8 24 8 25 8 26 8 27 3.9 3.9 0 3.9 3.9 9 3 9 1 9 2 8 31 8 30 H 3.9 3.9 3.9 3.9 9 10 9 8 9 9 9 7 9 6 0 3.9 3.9 3.9 3.9 9 14 9 15 9 13 3.9 3.9 3.9

  13. Add Up Regular Hours Worked For the Week Totals Aug 13 Sep 13 123456 123456 Davis High Davis High John Wilbur Doe John Wilbur Doe 8 18 8 19 8 20 8 16 8 17 3.9 3.9 3.9 3.9 3.9 19.5 8 23 8 24 8 25 8 26 827 3.9 15.6 0 3.9 3.9 3.9 9 1 9 2 9 3 8 31 8 30 15.6 H 3.9 3.9 3.9 3.9 9 10 9 9 9 8 9 7 9 6 15.6 3.9 0 3.9 3.9 3.9 9 14 9 15 9 13 11.7 3.9 3.9 3.9

  14. Add Up Weekly Regular Hours Worked For the Month Total 13 Aug 13 Sep Davis High John Wilbur Doe 123456 8 18 8 19 8 20 8 16 8 17 3.9 3.9 3.9 3.9 3.9 19.5 8 23 8 24 8 25 8 26 827 3.9 0 3.9 3.9 15.6 3.9 9 1 9 2 9 3 8 31 8 30 H 3.9 3.9 3.9 3.9 15.6 9 10 9 9 9 8 9 7 9 6 0 15.6 3.9 3.9 3.9 3.9 9 14 9 15 9 13 3.9 3.9 3.9 19.5 78

  15. Sign the Front of Your Time Card 13 Aug 13 Sep Davis High John Wilbur Doe 123456 8 18 8 19 8 20 8 16 8 17 3.9 3.9 3.9 3.9 3.9 19.5 8 23 8 24 8 25 8 26 827 3.9 0 3.9 3.9 15.6 3.9 9 1 9 2 9 3 8 31 8 30 H 3.9 3.9 3.9 3.9 15.6 9 10 9 9 9 8 9 7 9 6 0 15.6 3.9 3.9 3.9 3.9 9 14 9 15 9 13 Sign Your Time Card On The Front Here 3.9 3.9 3.9 19.5 John W. Doe 78

  16. The Back of Your Card Aug 13 Sep 13 • 8 27 • VAC • 8 • SL • 9 7 • 8 Fill in any time off in these columns. Use the Leave Codes as shown here. John W. Doe

  17. The Back of Your Time Card Aug 13 It is crucial that all Banked Hours are accounted for and submitted into Encore correctly. Document on the time card the days the banked hours were used here: The date the banked hours were accumulated (banked from) enter with the description: These hours are entered into Encore as Substitute pay, not regular hours. If you would like further instructions on entering banked hours, contact Dave Roberts at 402-5235 and he will come to your location and give one-on-one input instructions. Jan 10 Sep 13 Feb 10 21 8 3.9 Sub for Sue Smith 1 21 Sub for Sue Smith 3.9 8 27 2 Building rental 1 2 27 Building rental 9 10 Snow removal 2 2 2 11 Snow removal 12 9 Banked Hours from 8/12 3 3 19 2 Banked Hours from 1/9/10 Total your hours here 10.9 This is the only accountability of these hours that the district has and if they are not accounted for, we risk losing them forever.

  18. Sign the Back of Your Card Also Aug 13 Sep 13 21 8 3.9 • 8 • VAC Sub for Sue Smith • 8 27 2 Building rental 8 27 • SL • 9 7 • 8 9 10 Snowremoval 2 9 12 Banked Hours from 8/12 3 Sign the back of your time card here 10.9 John W. Doe

  19. Tracking Your Hours • You are responsible for filling out a time card every month and giving it to your supervisor. • Write down the exact hours worked on the day actually worked. • You will be paid on the first of each month. • You should always be on time and work your complete shift. • If you are unable to come into work, you must notify the head custodian prior to the beginning of your shift.

  20. Thank You Remember: “Always have a positive, pleasant attitude ~ It is the window in which others portray you and the mirror reflecting those toward you.” Annmarie Sahin Custodial Services • These instructions should have helped you with the time card process. • If you have any further questions, please refer them to your supervisor or location’s secretary. • Good luck in your position and welcome to the Davis School District team!

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