Texas Integrated Justice Information Systems April 24, 2013

1. Texas Integrated Justice Information Systems April 24, 2013

2. Urban Counties • Represents Large County Issues • Programs • Public Policy • Intergovernmental Relations • Public Power Pool • TechShare, Technology Collaboration Projects • Thirty Years Service to Texas Counties 2

3. Principles • Better Systems at Lower Cost • Collaborative Governance • Counties Control Their Destiny • Counties Own and Control Intellectual Property • Counties Share Cost • Counties Implement Consistent Business Practices 3

4. Value Since 2005, Counties Saved $64M 4

5. Participation • Bell • Bexar • Brazoria • Cameron • Collin • Comal • Dallas • Denton • El Paso • Fort Bend • Galveston • Grayson • Gregg • Guadalupe • Harris • Hidalgo • Kaufman • Midland • Nueces • Rockwall • San Patricio • Tarrant • Travis • Williamson 5

6. Programs • Common Integrated Justice System • Contract for COTS from Tyler Technologies • Juvenile Case Management System • Web-Based System, Owned and Operated by Counties/State • Adult Case Management System • Under Construction 6

7. CIJS Status Summary • Gregg • Guadalupe • Hays • Hidalgo • Kaufman • Nueces • San Patricio • Tarrant (Probate, JP, CCL) • Travis (JP) • Williamson • Wise • Members on Odyssey: • Brazoria • Cameron • Collin • Comal • Dallas (Civil & Family) • Denton • El Paso • Ector • Fort Bend • Galveston (Probate, Civil) • Grayson 7

8. CIJS Contract Status • Level of Participation Success • 22of 37 (59.5%) Counties on the same Court System • 60+ Enterprise Modifications at Savings of more than $1.1M • Participating Counties saved $32M • Now Offering Software as a Service 8

9. JCMS Goals • New Juvenile Justice System for Texas • One System for All Counties • Owned, Operated, Maintained and Supported by the Counties • Collaboration with Texas Juvenile Justice Department 9

10. JCMS Background • Bexar, Dallas and Tarrant Counties Launched Project in January 2007 • Completed Specifications and General Design Fall 2007 • TJJD (TJPC) Joined Project May 2008 • TechShare.Juvenile Now Available 10

11. ACMS Background • Eight Counties Completed Planning Project • Four Counties Participating in Development Phase • Two Projects: • Criminal Courts • Prosecutor 11

12. ACMS Motivation • “Owned by Counties for Counties” • Integration/Data Sharing • Accelerated Development and Delivery – Criminal Courts • Prosecutor based on Tarrant County’s Successful System 12

13. ACMS Approach - Prosecutor • Understand Justice Business Models • Cameron, Dallas, Tarrant, Travis • Understand Technical Environments • Prosecutor • Build on Tarrant County System • Connect to County Environments • Connect to Local Law Enforcement • Facilitate Electronic Criminal Case Filing • Collaborate with Defense Bar and other External Stakeholders 13

14. Prosecutor Project scope 15

15. Methodology / Approach 16

16. 17 month development project duration Early go-live releases “Spot” releases Install and configure baseline system at Urban Counties “out of the box” Built for Tarrant with extensions for Midland Basic training on how to configure, use and develop the software for the Urban Counties Team Release 1 Rapid fit gap No / Minimal integrations Covers intake through indictment Plan for a Dallas early adoption County core teams will participate to ensure suitability Release 2 Build of web client Build of discovery portal Minimal integrations Covers incident filing through indictment plus Discovery Plan for a Cameron early adoption County core teams will participate Full release Release of v1 full functionality All standard integration points All conversion tools Updates to platform County core teams will participate Prosecutor Base System Netrify Development Platform CCCMS base functionality Iterative build test, and release of feature packs County core teams and SMEs will participate Midland extension functionality Deliverable: Software transfer agreement Deliverable: Baseline System Operational in Development Center Deliverable: County fit gap analysis Technical Architecture Plan Deliverable: Dallas go-live plan County fit gap analysis • Deliverables: • Software Requirement Specification • Development Plan • Deliverables: • Software Requirement Specification • Development Plan • County responsibilities: • County resource costs and backfill • County servers, computers, laptops Separate implementation projects for each County 17

17. ACMS Approach - Court • Understand Justice Business Models • Dallas, Tarrant, Travis • Understand Technical Environments • Criminal Courts • Non-Traditional RFP for Criminal Court Platform • Partner to Accelerate Development/Delivery • Develop County Technical Expertise through Collaboration 18

18. Criminal Court Project goals • “Control our own destiny” • Owned and operated by Counties for Counties • Negotiated a contract that allows Texas wide use of the software at any Trial Level Court • Complete development of criminal court • Use existing requirements from RFP process • Validate Fits and Gaps, • Close Gaps as part of this project • Assess and consider addressing any major platform gaps identified for Civil, Family and Probate Courts 19

19. Project Scope • Build Model Courts System for Texas • Leverage AMCAD AiCMS • Build “GAPS” • Build Conversion Tools • Translation Tool • Mapping Tool • Build Integration Messages • 30+ Identified 20

20. Schedule Overview Feb/Mar 2013 Apr 2013 May 2013 June/July 2013 August 2013 Sept 2013 Oct 2013 – Dec 2014 *1 Planning and setup Config Team Train Initial Configuration Train Fit/ Gap Team Fit/Gap Software Requirement Specifications Joint App Design Development and Test Cycles Conversion Toolkit Definition Integration Definition Train Developers 21 * 1 Train Developers task is after the completion of AMCAD deliverables. This relates to the training of Urban Counties and County personnel in preparation for go-live activities and ongoing collaborative development.

21. Methodology 22

22. Business Process Review: 23

23. Ownership • TechShare Justice: Juvenile • TechShare Justice: Court • TechShare Justice: Prosecutor 24

24. Opportunity “The Techshare program as a whole has opened many doors for technology collaborations that will benefit counties across the state for decades to come.  As budgets continue to shrink and dollars become increasingly scarce, TechShare will be a great option for those who need state-of-the-art IT systems at a lower cost that will also provide for significantly reduced costs for ongoing maintenance and operations.” – Mike Cantrell 25

25. Contact: Charles Gray, (512) 913-6206, Charles.Gray@cuc.org http://www.tijis.org