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SPS LS2 Planning meeting (No.20) 20/03/19

SPS LS2 Planning meeting (No.20) 20/03/19. David Mcfarlane. Presentations this week. Safety talk presentation. Beam dump works at BA1 & 5. Beam-line activities. Base de Chantier . Transport Overview. Electrical Procedures.

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SPS LS2 Planning meeting (No.20) 20/03/19

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  1. SPS LS2Planning meeting (No.20)20/03/19 David Mcfarlane EN-ACE D. Mcfarlane

  2. Presentations this week • Safety talk presentation. • Beam dump works at BA1 & 5. • Beam-line activities. • Base de Chantier. • Transport Overview. EN-ACE D. Mcfarlane

  3. Electrical Procedures • Mise hors tension partielle du SPS lors des YETS, EYETS et LS https://edms.cern.ch/document/2058234/0.1Under Approval • Demande de « SEPARATION DU RESEAU » par le Facility coordinateur https://edms.cern.ch/document/2049809/1Released • De-cabling– SPS5 lock-out procedure for De-Cabling during LS2https://edms.cern.ch/document/1983418/1.0Released • De-cabling– SPS3 lock-out procedure for De-Cabling during LS2https://edms.cern.ch/document/1991126/1.0Released • De-cabling– Identification, labelling and disconnection procedure for obsolete cables SPS1 and SPS3  during LS2 https://edms.cern.ch/document/2052872/1.0Released • It is the responsibility of the Equipment owner to consign any equipment that they will be working on. • Do not assume something is consigned. Check first. EN-ACE D. Mcfarlane

  4. Safety aspects for activities Emmanuel PAULAT - EN/ACE

  5. Safety aspects for activities Emmanuel PAULAT - EN/ACE

  6. Lift & Monte-charge Maintenance March / April EN-ACE D. Mcfarlane

  7. Magnet replacements in March EN-ACE D. Mcfarlane

  8. New Access systems at TAG41 / TT40 Unfortunately The access systems of TAG42 & TT40(ECX4) are connected. So we cannot isolate one without isolating the other. As a result both access systems are closed. If you require to access any of the areas on the other side of these doors, please contact me and we can arrange for a “gardien” to be present. EN-ACE D. Mcfarlane

  9. New Access systems at TAG41 / TT40 The commissioning of the new entire TT40 (ex- ECX4) is planned for the end of May 2019… but the access point itself shall be operational by end of April. In the meantime we expect to put in service TAG42 & TAG41 (only the access points) by beginning of March. This means that users can use TAG41 and proceed through  TAG42 to access. (whilst we carry on working on TT40) EN-ACE D. Mcfarlane

  10. Repositioning of Manual Call Point (BA6) Hello David, We would like to schedule the proper re-installation of the manual call point in TS65 that was moved couples weeks ago by EL to an inappropriate location. To perform this task, we’ll need no one in BA6 underground tunnel as the manual call point line and sirens line will be deactivated and also tested afterward. Can you tell me if it is ok with you to grant us a dedicated slot after 17h on next week ? (anyday would work except on Friday) Cordialement Nicolas Broca EN-ACE D. Mcfarlane

  11. Access constraints EN-EL Maintenance – SPS BA2 5

  12. Maintenance EN-EL en cours EN-EL maintenance ongoing ACCESS INTERDIT 24h/24h NO ACCESS 24h/24h Validité: 1 Avril 2019 8h00 au 5 Avril 2019 17h00 Coupures électriques – Electrical power cuts Systèmes d’illumination hors service – Lightingsystem out of service Système AUG hors service – AUG system out of service Mesures applicables en cas d’infraction aux règles de sécurité EDMS 1290224 Applicable measures in case of breach of safetyrules EDMS 1290224……………………………………………… Coordinateur technique EN/EL: DAVIDE Bozzini 163817 Responsable travaux EN/EL: RIBIOLLET Denis 169841 EN-ACE: Facility Coordinator163333 contact pour toute question concernant les accés pendant cette periode contact for mattersregardingaccessduringthisperiod EN-EL Maintenance – SPS BA2 6

  13. How to open the SPS planning https://cern.sharepoint.com/sites/Projects-Accelerator-Complex-Schedules/Projects.aspx Click here * You will need the latest version of Microsoft Project installed on your computer EN-ACE D. Mcfarlane

  14. General Schedule https://edms.cern.ch/document/1892837/2.1 Today

  15. SPS fire safety loop The current proposal from EN-CV given the LS2 works schedule for the SPS involves: • SPS water loop not operational from 15/4/2019 to 30/4/2019 • SPS water loop with no pressure (pumps off), water remains in the loop except for BA1 • Hot-works are foreseen in BA3 and BA6 • Sprinkler replacement is foreseen in BA6 at that moment • All other BAs do not foresee hot works FB and HSE-OHS-XP strives to avoid impact in scheduled activities and to minimize compensatory measures while bearing an acceptable residual risk. Art Arnalichand Olivier Deschampsagree that the SPS water loop is ACCEPTABLE under the following conditions: • Service down is restricted to 2 weeks (15/4/2019 to 30/4/2019) • Hot works are only carried out in BA3 and BA6. • A visit from a HSE fire expert and FB member is mandatory before starting the hot works to validate general fire safety conditions. • Daily clearance from “superviseurchantier” is mandatory before starting hot works. • Intensive presence of “superviseurchantier” before, during and after hot works. • Sprinkler system is only dismantled in BA6. • In BA3 and BA6, a 10m3 water tank is installed by FB at surface level close to the access shaft. • In BA6, the conditions expressed by HSE to dismantle the sprinkler system are respected: hose layout in the stairs, extra extinguishers, trained crews, alarm means. • In all shafts, FB tractors and trolleys with firefighting equipment are operational and located in the bottom of the shafts. EN-ACE D. Mcfarlane

  16. Shift work period in BA3 • The period that will require shift work will begin when EN-EL move the de-cabling campaign into LSS3. • This is currently scheduled for Monday the 6th May. (Week 19) • EN-EL will complete the de-cabling campaign on Friday the 28th June. (Week 26) • As soon as the de-cabling campaign is complete, EN-EL will spend the next 2 weeks pulling Fibre Optic ducts. • 1st July until 12th July (Weeks 27 and 28) • The shift work period will end when EN-EL have completed the pulling of Fibre Optic ducts. • This is currently scheduled for Friday the 12th July. (Week 28) • The 2 shift periods will be as follows: • Morning Shift: 06:00 to 15:00 • Afternoon Shift: 15:00 to 23:00 • While the 2-shift period is taking place, EN-EL will work during the morning shift and EN-CV & BE-RF will work during the afternoon shift. • The shift period works only applies to works taking place in the TA and LSS3. Other areas such as the arcs and surface are not affected. EN-ACE D. Mcfarlane

  17. IMPACTS Please fill out your IMPACTs correctly!!!!! • Correct intervention period: DO NOT LEAVE IT BLANK!!!!!!! • (LS2-SPS-2018/2020) • Do not leave proposed schedule Blank!!!! • I am not psychic!!! • If you clone an IMPACT: • Check the dates are correct • Check the location is correct • Check the description is correct (not just the title) • Basically, CHECK EVERYTHING!!!! • If you have already completed your IMPACT them please check that the dates in IMPACT match that of your planning and are also correct in the master schedule planning. • If they are not then please contact me so that we can rectify the problem. • IMPACTs should be for specific tasks and not just a general IMPACT valid from the start of the shutdown until the end • Only write an IMPACT for upcoming works (within the next couple of months) EN-ACE D. Mcfarlane

  18. External Visitors • If you have any external personnel needing to access the SPS for visits before starting works then you need to read the following document: "Etapes à suivre pour organiser des visites professionnelles dans les installations du CERN" by CHRISTELLE GAIGNANT • Link: https://edms.cern.ch/document/1281098/4.1 EN-ACE D. Mcfarlane

  19. IMPACT Statistics(LS2-SPS-2018/2020) • Number of IMPACTS “Waiting for Approval” Last week:66Today:63 • Number of IMPACTS “Approved” Last week:49Today:39 • Number of IMPACTS “In Progress” Last week:123Today:127 • Number of IMPACTs “Late” Last week:82Today:73 • Number of IMPACTs “Closed” Last week:191Today:263 • Total Number of IMPACTs Last week:511Today:565 EN-ACE D. Mcfarlane

  20. SPS ECRs for LS2: status on 20th March 2019 New ECR announced: • SPS-E-EC-0006: “New substation buildings for the SPS points 1-2-4-6” (EN-EL) In Work / New version: 16 Under Approval: 1 Sonia Bartolomé Jiménez EN-ACE-CL – 20th March 2019

  21. SPS ECRs for LS2: status on 20th March 2019 ECRs presented and approved at the 250th IEFC meeting: • SPS-BCT-EC-0002: “Move of 3 SPS BCTs in LSS5 during LS2” (BE-BI) • SPS-BWSRC-EC-0001: “New Rotatable Beam Wire Scanner Installation in the SPS Ring” (BE-BI) • SPS-R-EC-0002: “MACAO power converter for the SPS ring and transfer lines dipole” (TE-EPC) • SPS-R-EC-0004: “RF powering: SPS 200 consolidation” (TE-EPC) • SPS-R-EC-0008: “RPPCL.BB4.RBI.410010: Oil-Filled Power Transformer Replacement by Cast-Resin Power Transformer” (TE-EPC) • SPS-R-EC-0009: “RPPCK.BA2.MBE2103M: Oil-Filled Power Transformer Replacement by Cast-Resin Power Transformer” (TE-EPC) Approved: 20 Sonia Bartolomé Jiménez EN-ACE-CL – 20th March 2019

  22. SPS ECRs for LS2: status on 20th March 2019 Released: 23 Sonia Bartolomé Jiménez EN-ACE-CL – 20th March 2019

  23. SPS ECRs for LS2: status on 20th March 2019 Sonia Bartolomé Jiménez EN-ACE-CL – 20th March 2019

  24. SRRs and ECRs: reminder Tips • All changes to the machine that will impact the beam shall be documented by SRRs/ECRs: • SRR: Space Reservation Request (“light ECR”) • ECR: Engineering Change Request • Templates available on: • https://quality.web.cern.ch/templates-requests • To be sent to the SPS configuration manager: • Sonia.Bartolome@cern.ch or • ecr-configuration@cern.ch The process of approval takes time and that this year the IEFC committees are less frequent (since the beginning of the year only the one last week; the next one will be in April). Moreover, Fred Galleazzi should be contacted well in advance in order for him to make the studies and prepare the differential drawings. EN-ACE D. Mcfarlane

  25. Group contact persons. (1) EN-ACE D. Mcfarlane

  26. Group contact persons. (2) EN-ACE D. Mcfarlane

  27. Group contact persons. (3) EN-ACE D. Mcfarlane

  28. Group contact persons. (4) The E-group for the SPS Planning and coordination is: SPS-Coordination-meeting (SPS Technical Coordination) SPS-Coordination-meeting@cern.ch You can add or remove your name for this E-group. Please check that the correct people from your group are on this this E-group. EN-ACE D. Mcfarlane

  29. Who are the TSOs around the SPS? EN-ACE D. Mcfarlane

  30. Access rights and safety equipment EVERYONE who enters the SPS MUST have the following: • Completed the correct courses. (sir.cern.ch) • CERN Safety Introduction. • Electrical Safety Awareness. • CERN – Beam Facilities. • SPS – Machine. • AWAKE (to access TAG41) (Required since the 1st June 2018) • Self Rescue Mask Training. (Classroom training) • RP Controlled Area ***NEW*** • The correct access authorisation (via EDH).CHECK YOUR ACCESS RIGHTS HAVE NOT EXPIRED!!!! • Zone Code “SPS” for access into the SPS • Zone Code “TAG41 - AWAKE (ex-CNGS) (TAG41)” for access into the old CNGS areas • Zone Code “SPS-KN-000” for “AutorisationconduiteRTL” (Contractors must complete a training) • Zone Code “SPS-KN-001” for “SPS Shutdown Padlock” (only used during Long Shutdowns) • Safety shoes. • Biocell. • Electronic dosimetre. • Passive dosimetre.(All contractors must have an additional company passive dosimetre!!) • Helmet plus Light. (The light on your phone is NOT sufficient) • A valid approved IMPACT. (with their name included on this IMPACT) • They must know the number of this IMPACT!!!! Please note that personnel are not allowed to work in the tunnel alone!! EN-ACE D. Mcfarlane

  31. On-line course "controlled area refresher" needed to access SPS or NA target area • In order to keep your access to SPS (all access points) in 2019, you must complete, preferably before the end of January 2019, the online course “Controlled area – refresher” on lms.cern.ch: • https://lms.cern.ch/ekp/servlet/ekp?CID=EKP000040626&TX=FORMAT1 • In case you have not yet done the pre-requisites below, you will have to do these online courses first: COMPLETE THIS COURSE A.S.A.P!! EN-ACE D. Mcfarlane

  32. Important Contacts • Useful Contact Numbers • SPS Coordination Team (161735) • David MCFARLANE- 164247 • Jonathan Pascal Meignan – 164026 • Antonio Grande Mallavia - 162721 • Franck BAIS – 165467 • Control Room • TI CCC – 72201 • CSA - 78877 • RP • Angelito Herve – 163168 • Christophe Tromel – 163199 • Christelle Saury (BA1 Sextant 1) - 162238 • FlorentPhilippon (aspects RP du Fire Safety Project.) - 167992 • Dosimétrie Service • Building 55 - 72155 • EROS Engineering Referent for Operational Safety • Emmanuel Paulat – 163870 • John Etheridge - 164647 EN-ACE D. Mcfarlane

  33. A.O.B EN-ACE D. Mcfarlane

  34. Useful websites Link to SPS planning meetings on INDICO https://indico.cern.ch/category/9263/ Link to the SPS planning https://cern.sharepoint.com/sites/Projects-Accelerator-Complex-Schedules/Projects.aspx Next General Planning meeting 03/04/2019 30-7-010 EN-ACE D. Mcfarlane

  35. Back-up Slides EN-ACE D. Mcfarlane

  36. LIU Project LHC injection lines TI2 and TI8 (see LHC coordination) • New collimators TCDIs • New beam loss monitors • New vacuum valves LS2 activitiesSPS Fire Safety Project New PPS Project • New UA9 cristal and goniometer pair Consolidations Maintenance Upgrade • Change all the electrostatic septum ZS(LSS2) • Add a vacuum valve(sector 210) Reconfiguration of LSS1 (LSS1, BA1) • New beam loss monitors • New upgraded scraper • Replace one injection kicker MKP • Reconfiguration of the enlarged quadrupoles(11610, 11710, 11810) • 200 MHz RF power upgrade(LSS3, BA3, BAF3) • 200 MHz low level RF upgrade • Consolidation of BB3 cooling plant • New modern static var compensator (BEQ1) New access systems • New personnal access devices PAD • New material access Devices MAD • New emergency exite doors • aC coating (QF SSS, MBB 5+ 6-, LSS drifts all) • New flanges for the impedance reduction • New beam loss monitors • Replacement MOPOS electronics(Sextants 1,2,3,4,5,6) Fire Safety Fire compartments Fires safety systems Manual fire fithing systems Automatic fixed fire fihting systems Extraction protection devices: • Replacement of TPSC4 (LSS4) • Replacement of TPSG6 (LSS6) • New emergency lighting systems • New safety cable tray • Consolidation of the B-train • WIC and BIS deployment • Refurbishment of the lift (BA3, BA6) • Electricalsub-station consolidation(BA1,2,4,6) Reconfiguration of LSS5(ECA5, ECX5, LSS5) • New Beam Dump • New beam loss monitors • Replace beam gas ionisation profile monitor (BGI) • Replace the synchrotron light monitor (BSRT) • New kicker magnet with vertical deflection for dumping MKDV (and generator) • Reconfiguration of the enlarged quadrupoles(51610, 51810) • De-cabling Project • New rotational Wire Scanners BWSRE • (LSS4, LSS5) EN-ACE D. Mcfarlane

  37. EN-ACE D. Mcfarlane

  38. Master Schedule (Version 1.3) EN-ACE D. Mcfarlane

  39. Master Schedule (Version 1.3)IST Period for SPS • /!\ Shutdown Period does not mean work/access possible • Start of the cleaning campaign in July • Global New Access System Tests • Etc… • SPS • 6 weeks of Individual System Tests (access restriction) • List of known tests that need to start before the IST period: • New 200 MHz RF System from June 2020 • New Beam Dump System and reliability run to be defined • No works/installations scheduled later than June 2020 EN-ACE D. Mcfarlane

  40. The Coordination team • David Mcfarlane • SPS Facility Coordinator • Overall planning and coordination • Julie Coupard • Deputy SPS Facility Coordinator • Deputy overall planning and coordination • Jonathan Pascal Meignan • Planning and coordination of the LIU beam dump installation at BA5 and reconfiguration of BA1. • Antonio Grande Mallavia • Planning and coordination of all beamline affected activities. EN-ACE D. Mcfarlane

  41. The Coordination team • Franck Bais • TSO • Onsite supervision • Romuald Bihery • Onsite supervision • Cedric Halbert • Space management of the surface areas of the SPS points during LS2. EN-ACE D. Mcfarlane

  42. EROS Team and Organization SPS Emmanuel Paulat Emmanuel.Paulat@cern.ch Telephone: 00 41 75 411 38 70 Points: 3, 4, 5 and 7 Backup John Robert Etheridge John Robert Etheridge John.etheridge@cern.ch Telephone: 00 41 75 411 46 47 Points 1, 2 and 6 Backup Emmanuel Paulat Cyrille Patrick Bedel Cyrille.Patrick.Bedel@cern.ch Telephone: 00 41 75 411 08 04 Back Up for John Robert Etheridge and Emmanuel Paulat EN-ACE D. Mcfarlane

  43. Procedure to request Project Online Professional Licenses • Who? CERN users who need professional access to EN/ACE coordination schedules for CERN accelerator complex • How? https://cern.service-now.com/service-portal/article.do?n=KB0005844 EN-ACE D. Mcfarlane

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