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Articulation and Transfer Clearinghouse (ATC)

Articulation and Transfer Clearinghouse (ATC). Articulation and Transfer Advisory Committee December 8, 2005. What Does the ATC Need to Provide?. A secure connection between campus student information systems (SIS) and the central ATC

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Articulation and Transfer Clearinghouse (ATC)

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  1. Articulation and Transfer Clearinghouse (ATC) Articulation and Transfer Advisory Committee December 8, 2005 Ohio Board of Regents Articulation and Transfer Clearinghouse

  2. What Does the ATC Need to Provide? • A secure connection between campus student information systems (SIS) and the central ATC • Software that can consistently implement the Council’s policies • Flexibility to respond to changes in policies and changes in technology Ohio Board of Regents Articulation and Transfer Clearinghouse

  3. What Are Our Options for Creating the ATC? • Option 1 - Purchase a fully-developed electronic transcript exchange from a vendor that includes interfaces to campuses’ SIS and add policy implementation software • Option 2 – Integrate off-the-shelf software - including policy implementation software - to create the central ATC and make a number of SIS to ATC communication tools available to the campuses • All options require some integration by Board of Regents staff because transcript exchanges do not include policy implementation software Ohio Board of Regents Articulation and Transfer Clearinghouse

  4. Recommendation • Option 2 – Integrate off-the-shelf software - including policy implementation software - to create the central ATC and make a number of SIS to ATC communication tools available to the campuses • What does this mean? • Establish standards for the SIS to ATC interface • Identify a number of potential vendors that can provide software conforming to this standard • Support campuses implementing the SIS interface • Create the central ATC by integrating the SIS interfaces with the policy implementation software Ohio Board of Regents Articulation and Transfer Clearinghouse

  5. Why is This the Best Option? • Most cost-effective solution overall • Can be implemented in a reasonable timeframe (Q1 prototype) • Flexible • Can support multiple means of connecting SIS to the ATC • Can support and manage policies that change over time • Provides the best means of meeting future requirements: new types of documents or bilateral agreements • Makes use of tools and standards widely used by industry Ohio Board of Regents Articulation and Transfer Clearinghouse

  6. Due Diligence: Meetings with Campuses • Franklin University Direction – Fall, 2004 • Pilot Group Discussions – February, 2005 • Joint Requirements Planning – July, 2005 • OACRAO Presentations – November, 2005 • Requirements Reviews • Ohio State University – October, 2005 • University of Cincinnati – November, 2005 • XML Pilot Group – November, 2005 • Northeast Institutions – November, 2005 • Southeast Institutions – December, 2005 Ohio Board of Regents Articulation and Transfer Clearinghouse

  7. Due Diligence:Vendor Analysis • Conducted Vendor Interviews – Fall 2005 • XAP, IMS, Pegasystems, Credentials Inc, etc … • Created a Test Bed – November, 2005 • Also • Gartner documents and analysts consulted • Similar activities in other states investigated • Similar activities in other industries investigated Ohio Board of Regents Articulation and Transfer Clearinghouse

  8. Next Steps • Central ATC at Regents • Develop detailed project plan • Make final vendor selections • Develop prototype solution • SIS Interfaces at Campuses • Continue to gather SIS information • Finalize specifications for the SIS interface • Identify vendor options for SIS to ATC connections • Develop a campus by campus deployment strategy • Continue to work with CAS on interoperability • Communicate with Campuses through the Leadership Teams Ohio Board of Regents Articulation and Transfer Clearinghouse

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