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Government Integrated Financial Management Information System (GIFMIS)

Government Integrated Financial Management Information System (GIFMIS). PAGBA Iloilo City April 4-5, 2013. Agenda. PFM Governance Structure GIFMIS Conceptual Design Current Status Next Steps Conceptual Design Contents Coverage and Features Scope Interfaces Blueprint

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Government Integrated Financial Management Information System (GIFMIS)

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  1. Government Integrated Financial Management Information System (GIFMIS) PAGBA Iloilo City April 4-5, 2013

  2. Agenda • PFM Governance Structure • GIFMIS Conceptual Design • Current Status • Next Steps • Conceptual Design Contents • Coverage and Features • Scope • Interfaces • Blueprint • Key Decision Points • Phasing • Timelines • GIFMIS Project Unit

  3. PFM Governance Structure PRINCIPALS (COA Chair, DBM and DOF Secretary) PFM COMMITTEE PROGRAM MANAGEMENT OFFICE PROCUREMENT UNIT/ Inter-agency BAC PIU LIABILITY MANAGEMENT PROJECT PIU ACCOUNTING AND AUDITING REFORMS PROJECT PIU IMPROVEMENT OF TREASURY CASH MANAGEMENT PROJECT PIU BUDGET REPORTING & PERFORMANCE STANDARDS PROJECT PIU GIFMIS DEVT PROJECT PIU CAPACITY BUILDING PROJECT TRACK 1 TRACK 2

  4. GIFMIS Conceptual Design • Conceptual Design • Blueprint for the system • Business processes to be supported (scope) • Public sector units to be covered (coverage) • Nature and extent of the support (functionality) • Roadmap for implementation

  5. Current Status • GIFMIS Conceptual Design • PricewaterhouseCoopers (PwC) started on July 03, 2012 • Draft Report on GIFMIS Conceptual Design submitted to GoP on December 05, 2012 • Review Report and Comments submitted to PwC on February 06, 2013 • PwC expected to submit Final Report on GIFMIS Conceptual Design on March 2013

  6. Next Steps • Next Steps • March 29, 2013 – Detailed functional design, data digitization and migration requirements • April 30, 2013 – Detailed technical design, systems quality assurance approach and requirements • May 31, 2013 – Draft Bidding Documents for acquisition of goods and services • June 30, 2013 – Final Bidding Documents for acquisition of goods and services

  7. Conceptual Design Contents • PwC Draft Report on Conceptual Design • Introduction • Current Environment • PFM Processes and Systems Assessment and Improvement Opportunities • Per Function/Process • Overview of Current Environment • Key Observations • Recommended Changes (with GIFMIS support) • Benefits of Proposed Changes • Overview of GIFMIS Scope and Functionality • Scope, coverage and functionality • Functional Requirements for GIFMIS • Per Function/Process • Change Management Needs • Training • Communication • Implementation Approach and Planning • Phasing • Timelines • Key Decision Points and Recommendations • Changes to the Regulatory Framework

  8. Coverage and Features • Coverage • National Government Agencies • Features • Support for the Treasury Single Account (TSA) • Support for the Unified Account Code Structure (UACS)

  9. GIFMIS Spending Agencies DBM COA DOF/BTr Common Objects (Org Chart, Creditors, Banks, etc.) Fiscal Reporting Gov’t Portal Budget Preparation Budget Management Budget Execution Expenditure Revenue Integration Transparency Portal Access Control Cash Management Report Generator Accounting Engine UACS \ TSA Business Intelligence BC CoA DW DB Audit Trail Business Rules

  10. Scope • Scope of GIFMIS • Fiscal Simulation (i.e. Macro-economic Forecasting) • Budget Preparation • Budget Management • Commitments Management • Payments Management • Receipts Management • Cash Management • Accounting and Fiscal Reporting • GIFMIS Portal • Data Warehousing, Business Intelligence, Analysis and Reporting Tools

  11. Interfaces • Interfaces with other PFM Systems/Functions • Asset Management • Debt Management (DMFAS) • Human Resource Management (GMIS/GHRIS) • National Payroll System (NPS) • Tax and Revenue Management (e-TIS, Customs System) • Auditing Management (IRRBAS) • Public Procurement Management (PhilGEPS) • Banking Systems (Systems at the Central Bank, GSB and Commercial Banks, etc.) • Government Executive Information System (GEIS) • Securities Management (BTr)

  12. Asset Management Government EIS (GEIS) Procurement (PhilGEPS) User GIFMIS GIFMIS Fiscal Simulation Fiscal Simulation Business Intelligence Business Intelligence Portal Portal Vendor/ Supplier Public Employee Budget Preparation Budget Preparation Data Warehousing Data Warehousing Creditor Budget Management Budget Management Budget Execution Budget Execution Auditing Mgmt (IRRBAS) Commitment Management Commitment Management Central Bank & Government Servicing Banks (TSA) Commercial Banks Debt Mgmt (DMFAS) Accounting & Fiscal Reporting Accounting & Fiscal Reporting Payments Management Payments Management Cash Management Cash Management Receipts Management Receipts Management Securities Management Revenue Management Human Resources Management Internal Revenue (BIR) Plantilla (GMIS) Customs (BOC) Payroll (NPS)

  13. GIFMIS Fiscal Simulation Business Intelligence Portal Budget Preparation Data Warehousing Budget Management Budget Execution Commitment Management Accounting & Fiscal Reporting Payments Management Cash Management Receipts Management

  14. Asset Management Government EIS (GEIS) Procurement (PhilGEPS) User GIFMIS Fiscal Simulation Business Intelligence Portal Vendor/ Supplier Public Employee Budget Preparation Data Warehousing Creditor Budget Management Budget Execution Auditing Mgmt (IRRBAS) Commitment Management Central Bank & Government Servicing Banks (TSA) Commercial Banks Debt Mgmt (DMFAS) Accounting & Fiscal Reporting Payments Management Cash Management Receipts Management Securities Management Human Resources Management Revenue Management Internal Revenue (BIR) Plantilla (GMIS) Customs (BOC) Payroll (NPS)

  15. Key Decision Points • Processing model • Centralized processing of transactions, with centralized release of cash and decentralized payment approval by all agencies • Deployment model • Centralized deployment of the system • Hosting • iGov Initiative – National Government Data Centre, Disaster & Recovery and VPN

  16. Key Decision Points • Application Development Approach • Best market offer: COTS or LDSW or hybrid • Appraised on scope, quality, time and cost • Procurement Approach • First procurement package: all products, services and infrastructure for GIFMIS – ICB – 1 Step • Second procurement package: infrastructure for end users – NCB

  17. Phasing • Phasing • Single phase for GIFMIS functions/modules • Pilot • Oversight Agencies • DBM • COA • DOF • BTr • Revenue Agencies • BIR • BOC • Spending Agencies • DepEd

  18. Timelines • Indicative timelines

  19. GIFMIS Project Unit • GIFMIS Project Unit (a.k.a. Blue Team) • Hiring process already started for the Functional Team • Procurement of the Change Management Team under way

  20. GIFMIS Project Unit Project Manager Project Coordinators Support Staff Change Management Lead Central Contact Center Lead Quality Management Lead Functional Lead Technical Lead Functional Team Technical Team Change Management Team CCC Team QM Team NPS/GHRIS AND GIFMIS

  21. THANK YOU!

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