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Government Recordkeeping Update December 2008

Greg Goulding, Group Manager, Government Recordkeeping Group, Archives New Zealand. Government Recordkeeping Update December 2008. Overview. New Minister Transferring Records to Archives New Zealand News from Appraisal Guide to Administrative Change New Projects Recordkeeping Training

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Government Recordkeeping Update December 2008

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  1. Greg Goulding, Group Manager, Government Recordkeeping Group, Archives New Zealand Government Recordkeeping UpdateDecember 2008

  2. Overview • New Minister • Transferring Records to Archives New Zealand • News from Appraisal • Guide to Administrative Change • New Projects • Recordkeeping Training • Digital Continuity Strategy • 2009 Forum Venue Update • Changing Faces Update on Current Developments

  3. New Minister Responsible for Archives New Zealand • Hon. Dr Richard Worth • Also the Minister for Internal Affairs; Land Information; Associate Minister of Justice and Minister responsible for the National Library Update on Current Developments

  4. Transferring records to Archives NZ • Physical records • The waiting list for transfers has been cleared. • If you want to transfer to the Wellington office, get on the transfer list. The purpose of the list is so that transfers can be properly managed. Not everyone that is on the list is transfer-ready. Contact Margaret Parbhu: margaret.parbhu@archives.govt.nz • Digital records • Interim Digital Archive live, and accepting trial transfers • First four transfers received – all parliamentary records • If you are interested in digital transfer contact Evelyn Wareham: evelyn.wareham@archives.govt.nz Update on Current Developments

  5. News from Appraisal Legacy Records Programme • 42 public offices contacted as part of programme so far - if you've not heard from us yet, please call! • First public office signed up to Legacy Road Map in September; several more since • First draft of 'Guide to Completing a Records Survey' complete, waiting on external feedback prior to publication   - this supports the initial stages of the Legacy Programme Road Map Update on Current Developments

  6. Administrative Change Guide • What do we mean by administrative change? • The transfer of a function between public offices / local authorities • The creation of a new function • The abolition of an existing function • Guide is currently being drafted, and will be available online in early 2009 • For advice on managing records during administrative change contact: rkadvice@archives.govt.nz Update on Current Developments

  7. New projects ERKSS Review, Phase One • Research into public sector experience with implementation of EDRM systems • Review of Electronic Recordkeeping Systems Standard • Investigation of options for phase two • Standards New Zealand assisting with phase one • Contact: stephen.clarke@archives.govt.nz Web Information Continuity Project • Goals include: • Research into current government web information management practice • Development of case studies • Provide guidance on good web information recordkeeping practice and strategies • Provide a structured process for web information disposal • Update/replace the existing Continuum Guide G20 • RFP issued November 2008. To be completed by June 2009 • Contact: alice.patterson@archives.govt.nz Update on Current Developments

  8. Government Recordkeeping Training 2009 Introduction to the Public Records Act • Wellington – 19 Feb, 20 May, 13 Aug, 25 Nov • Christchurch – 18 Jun • Rotorua – 20 Aug Disposal and Transfer of Public Records • Wellington - 29-30 Feb The Public Records Act and Local Government Records and Archives • Wellington - 18-19 Feb, 14-15 Oct • Dunedin - 14-15 Jul • Christchurch - 21-22 Oct • Auckland - 18-19 Nov Update on Current Developments

  9. Digital Continuity Strategy • Consultation completed – thanks! • 63 written submissions, and 100+ people at meetings • Main issues raised: • Should local government be covered? • What about whole country? • How would procurement and shared service actions work in practice? • Advisory group meeting to review comments this week Update on Current Developments

  10. 2009 Forum Venue Update • National Library Auditorium closing • March and June 2009 forums will be at Bowen State Building, behind Parliament • MSD Auditorium, Level 3 Update on Current Developments

  11. Changing Faces at Archives New Zealand • Denise Williams: Section Head, Access Services and Regional Services • Zowie Green: Administration Assistant, Government Recordkeeping Group Update on Current Developments

  12. Continuum Website: http://continuum.archives.govt.nz/ Email:rkadvice@archives.govt.nz Telephone: (04) 499 5595 Further Information

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