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Project Management Group Meeting 2001-09-12

Status Report for WP 1.1 and WP 1.2 Milestones, Results & Actual Work Josef Herget/Silke Grossmann (IMAC), Vic Haesaerts(TARX). Project Management Group Meeting 2001-09-12. Overview. WP 1.1/WP 1.2 Overview about tasks Actual status Next steps The main results of WP 1.1

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Project Management Group Meeting 2001-09-12

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  1. Status Report for WP 1.1 and WP 1.2Milestones, Results & Actual WorkJosef Herget/Silke Grossmann (IMAC), Vic Haesaerts(TARX) Project Management Group Meeting 2001-09-12

  2. Overview • WP 1.1/WP 1.2 • Overview about tasks • Actual status • Next steps • The main results of WP 1.1 • Concept & goals of WP 1.2 • Working on themes • Steps to content • Main conclusions of last meeting Status of Tasks

  3. WP 1.2: Content Plans Florence In Progress • Digitisation & Documentation • Framework & Processes • Standards & Guidelines Necessary Coordination with WP 1.3  First Version of IR 1.1 Coordination with WP 1.4, 1.6Use Cases & Requirements  Working on Themes Status of WP 1.1/1.2 WP 1.1: State-of-the-Art  • Audit Content Provider • Collections & Themes • Data Management • Use Cases & Needs • Best Practise Status of Tasks

  4. Next Phase WP 2.1: Preparation of Contents To put it all together: On the basis of selected themes and in the framework of customized digitisation plans Structured Themes & Suggestions of Fragments Florence Edited Version of IR 1.1 & Results of WP 1.2 => D1 Next Status of WP 1.1/1.2 Working on Themes  • Content Selection &Preparation • Concept of Themes • Selection of Themes Status of Tasks

  5. In Detail:Main Results of WP 1.1 WP 1: State-of-the-Art - The basis of content creation Selection ! Collections About 10 collections with different object types (Works of visual art, sculptures, photography, design, textiles, books, videos, documents, jewellery, etc.), relevant to various themes. For most collections catalogues are available: partly just in paper-based form, partly in electronic form (MySQL, MS Access, Domain-specific systems: ADLIB, Museum System, STAR, Libris) Documentation Degree of digitisation varies: Big players like ALI could provide a big amount of digitised object, most of the partners did not starteddigitisation activities or could provide a more or less small selection (on the average some hundred objects) Digitisation Gruppensprecher Standards Use of own data structures dependant on object types, Usage of international standards (e.g. MARC, SPECTRUM, ) only in big institutions, own subject classifications schemes or adaptions of international systems (e. g. AAT) Environment: PC-based systems, Windows-based tools, Network connectivity Status of Tasks

  6. In Detail:Concept of WP 1.2 WP 1.2: The concept for digitisation (Work in progress) Complete new digitisation into REGNET system Migration of existing digitisation into REGNET system Co-existence between existing digitisation in different systems Models Focus: Different Levels of Digitisation (e. g. partly, complete) Selection ... Processes Identification ... ... Tools & Confi-guration Configuration Framework Tools & Configuration ... Type Text Audio Image ... AMICO Standards ... Indexing Metadata Description ... XML Format ... Online Discette CD Storage Best-Practises Best-Practises Partner Existing methods, tools, experiences ... How-to-Manual Module-oriented approach Module 1 Module 2 Module 3 Module 4 Module 5 Modules needed for digitisation„Customized digitisation Plans“ Status of Tasks

  7. In Detail:Concept of WP 1.2  Lists all tasks valid for digitisation projects  Describes modules needed for digitisation  Allows to convert any individual collection and to build up a digital collection  Considers objects related to themes of the thematic approach The overall goal: A digitisation plan which A cookbook for all digitisation activities(according to the REGNET policies) Status of Tasks

  8. Presentations in Florence: 1. Theme-based Approach 2. Models for digitisation 3. Starting considerations 4. Processes 5. Best-Practises 6. How-To’s 7. Example for plan Next Definition of To Do’s In Detail:Actual Status of WP 1.2 The digitisation process A. Preparation 1. Planning (Collections & Policies) 2. Preparation (Formats & Themes) 3. Framework (Conventions & Standards) B. Digitisation &Description 1. Scanning & Storing 2. Describing C. Post-Processing Status of Tasks

  9. Steps: Preparation of examples Collection of suggestions Theme Inventory & The concept for themes & evaluationof approaches to be adapted (Topic Maps) Concrete declarations of contributions and leadership In Detail:Working on Themes The Result: Theme list & Guidelines The Basis: Description of collections Status of Tasks

  10. In Detail:Working on Themes The Theme Inventory Indications: Willingness to leadership: 0 not wanted; 1 wanted; 2 strongly wanted; 3 very strongly wanted Contributions / number of objects: M = moderate ( n<100); S = substantial (100>n<1000); G= great (n>1000) 18 Themes - A selection was necessary Status of Tasks

  11. In Detail:Working on Themes (v) - confirmed leadership Status of Tasks

  12. In Detail:Working on Themes (v) - confirmed leadership Further suggestion: Bulgarian/East-European art (ICCS) Status of Tasks

  13. What remains ...  Coordination with technical development  Impacts of theme-approach on technical development  Decision about standards & formats to be used (1.3)  Merging of work done & derivation of To Do’s Points to discuss & Next steps A short report about the last meeting of theme expert group (TARX) Status of Tasks

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