District 55 Teams Need Training!

1. District 55 Teams Need Training!

2. Why Train As Teams?

3. Club Officers – Your Opportunity for Leadership • Lead by example • Get training • Plan for Successs • Demonstrate responsibility

4. Your best tool for club success: The Distinguished Club Program!

5. The 10 goals of the Distinguished Club Program: 2 CCs 2 more CCs One ACB, ACS, or ACG One more ACB, ACS, or ACG One CL, ALB, ALS, or DTM One more CL, ALB, ALS, or DTM Four new members Four more new members Min of 4 officers trained 2x/year One dues renewal invoice and one club officer list submitted on time

6. Recognition Earned: Any club with at least 20 members or a net gain of five new members on June 30th and who achieve the following number of goals on their DCP will receive the following distinctions: Five of 10 Goals: Distinguished Club! Seven of 10 goals: Select Distinguished Club! Nine of 10 goals: President’s Distinguished Club!

7. The Distinguished Club Program And Club Success Plan • Ensures members needs are being met • Helps guarantee club health now and into the future

8. Sergeant at Arms,DCP SuccessDepends on You!

9. As club Sergeant at Arms, you are… • A leader by example as you are on time and prepared • The first face most guests will see

10. As club Sergeant at Arms, you will… • Arrange room and equipment • Greet members / guests • Ensure meetings start on time

11. As club Sergeant at Arms, you will… • Schedule meeting location • Arrange for food service • Collect ballots/tally votes

12. Too much to do in too little time? Delegate! Gives members a chance to contribute while giving you valuable leadership experience!

13. Treasurer,DCP SuccessDepends on You!

14. Creating your budget: • Work with the president • and the executive • committee! • Incomes • Member dues • Fundraising activities • Expenses • Trophies and ribbons • Administrative supplies • Educational materials

15. Fundraising – Questions to ask first! • Did individual members donate the products or volunteer the service? • Is it the club and not an individual who is receiving monetary compensation? • Is at least 1/3 of the club’s revenue from member dues? • Will profits be used to further Toastmasters’ tax-exempt purpose? A “no” answer to any of these questions means the activity is prohibited!

16. As Treasurer, you will… • Tell members when dues are due (Free Toast Host) • Collect /submit dues to WHQ online • Submit new applications / dues to WHQ online

17. As Treasurer, you will… • Pay all bills promptly • Keep records of all financial transactions • Present financial reports • Submit accounts for audit upon request

18. As Treasurer, you will… • Submit 990N to IRS by March 15th.

19. Secretary,DCP SuccessDepends on You!

20. Maintaining Membership Roster • Ensures all members receive the Toastmaster magazine and club newsletter • Keeps track of those eligible for educational awards and speech contests

21. Tracking Attendance Helps the vice president membership follow up on absent members

22. Submitting records to World Headquarters • When someone joins, a form 400 and dues should be mailed or submitted online immediately. Delays could make someone ineligible for educational awards and speech contests!

23. The Dues renewal invoice • Submitted twice each year • Lists all paid members on file at World Headquarters • Due at World Headquarters on October 1 and April 1 Work with the president, vice president membership, and treasurer to turn it in on time and earn your club’s success in the DCP!

24. As club Secretary, you will… • Record and read meeting minutes • Assist with the semiannual membership report • Report new officers to TI within 10 days • Keep club constitution and standard bylaws with the club records

25. Vice President Public Relations, DCP SuccessDepends on You!!

26. The Goal of Public Relations: To increase awareness and appreciation for the Toastmasters program.

27. Creating a Public Relations Program • Target your audience • Develop a media list • Send promotional material to media members

28. Writing a news release: • Tell a good story • Use quotes • Format for readability • Get to the point first

29. Create a Club Newsletter/Web Site • Why? • Documents and promotescurrent events • Informs with educational material • Provides visitors with “take-home” value

30. FreeToastHost.org A free Web-hosting service for clubs! Use it to create and maintain a professional-looking Web site. No Web-site design experience necessary.

31. As Vice President Public Relations,you will… • Promote your club’s regular meetings and special events to local media • Communicate upcoming events to your club members • Maintain club’s publicity materials • Publish and maintain your club’s newsletter and/or website

32. Vice President Membership, DCP SuccessDepends on You!

33. Reaching for 20 – Charter membership strength! • Why 20? • Keeps meetings exciting and varied • Keeps the talents and energies of club members from being stretched too thin

34. How to get there… • Make it a club goal to add 2/3 member each month • Add 1 member per month Challenge club members and leaders to bring one guest every month – and then be the first to do just that!

35. Strategies for Membership Growth • Promote benefits to current members • Promote Toastmasters benefits to others • Hold at least two membership contests • Offer recognition

36. Toastmasters Membership Contests: Individual Recognition – The Annual Membership Program! Recognizes individuals who sponsor 5, 10, 15 or more new members during the year.

37. Toastmasters Membership Contests: • Club recognition for 5 or more new, dual, or reinstated members! • The Smedley Award August thru September • Talk Up Toastmasters February thru March • Beat the Clock May thru June

38. Transform Guests into Members • Personally welcome guests and introduce them to others • Explain benefits and follow up • Complete application andsubmit online immediately • Welcome new members into the club

39. Guarantee current member Satisfaction • Contact absent members • Conduct surveys • Distribute evaluation forms

40. As Vice President Membership, you will… • Conduct an ongoing membership program • Promote Toastmasters membership building contests • Follow up with guests • Attend club executive committee meetings

41. As Vice President Membership, you will… • Attend and vote at area council meetings • Ensure each guest completes a guest card • Report on membership goals and achievements • Ensure current members’ needs are being met

42. Vice President Education, DCP SuccessDepends on You!

43. You are the 2nd Highest ranking club officer! • Lead by example • Monitor the club’s progress • Preside when president is absent

44. Envision / Plan / Direct Club Meetings • Plan dynamic club meetings 3-6 weeks in advance • Create varied programs • Encourage effective evaluations

45. The Toastmasters Educational Program… • Promote participation in the communications and leadership tracks! Tracks are not mutually exclusive – members can work in both at the same time!

46. Tips for Integrating the Competent Leadership Manual • Display manual in club meetings • Discuss evaluations • Educate mentors • Track progress

47. Orient New Members • Introduce and explain materials & procedures • Match with mentor • Get members participating

48. Educate members about other leadership opportunities! • Become familiar with: • Success/Leadership • Success/Communication • Youth Leadership • High Performance Leadership Program

49. Boost Participationin ToastmastersActivities! • Explain training benefits • Organize speech contests • Promote area / district meeting attendance

50. Club President,DCP Success Depends on You!