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2015 Region H Conference Bid Requirements and Guidelines for Collegiate Sections

This document outlines the bid requirements for hosting the 2015 Region H Conference. Interested collegiate sections must include details such as the proposed date, hotel plan with available rooms, event logistics including conference room capacities, and letters of support from key stakeholders like the Dean of the College of Engineering and local professional sections. Additional requirements include a list of proposed session topics, a budget proposal demonstrating committed funds, and registration fees. Creative strategies for registration fees are encouraged. Review the fundraising overage policy for shared benefits.

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2015 Region H Conference Bid Requirements and Guidelines for Collegiate Sections

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  1. 2015 Region H ConferenceBid Information For interested collegiate sections

  2. 2015 Region H Conference Initial Bid Requirements • Proposed date • Proposed hotel plan {# of available rooms} • Proposed event logistics {conference room capacities} • Letter of support from Dean of College of Engineering • Letter of support from local professional section • Letter of support from SWE advisor • Opportunities for professional and collegiate interaction • List of session topics (including SWE required sessions) • Proposed conference budget • Show committed funds for at least 25% of the budget • Minimum* registration fees: • $65/student, • $190/professional double occupancy, and • $290/professional single occupancy • $90/professional day-only rate (no hotel) * NOTE: These are minimum limits, feel free to be creative in your registration fee strategy

  3. 2015 Region H Conference Bid Timeline

  4. 2015 Region H Conference Fundraising Overage Policy In the event of a fundraising overage, the excess shall be split in the following proportions:  • 50% to host collegiate section* • 10% to University College of Engineering Dean’s office • 40% to Region H * Up to 1/5 (10% of overage) of this amount may be gifted to the local supporting professional section at the discretion of the host collegiate section

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