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UDOT Electronic Bid System User Guide

terence-shirley avatar
terence-shirley
139 diapositives · 1.5K Views · Nov 11, 2014

Learn how to navigate the UDOT Electronic Bid System with this comprehensive guide. Get step-by-step instructions on installing the program, updating the DBE Directory File, applying for a digital certificate, submitting bids, and more. Ensure compliance and efficient bidding process.

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UDOT Electronic Bid System User Guide
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  1. February 28, 2008 TRAINING

  2. UDOT Electronic Bid System Flow Chart World Wide Web UDOT Contractor PC USERTrust Vault

  3. BID OPENINGINFORMATION TABLEWEBSITE

  4. Follow“DownloadInstructions”to install the EBS Program on your Computer.

  5. After downloading the UDOT EBS Program the UDOT EBS Icon is added to your desktop. Click the icon to run the program.

  6. Follow“DownloadInstructions”to update DBE Directory File on your Computer. Date for last timemodified. Must have currentDBE Directory File when bidding Click to viewUDOT DBE Directory

  7. UDOT DBE Directory Click “Table of Contents” for a list of approved DBE subcontractors.

  8. Follow“Digital Certificate Instructions” to apply for a digital certificate and access to UserTrust vault.

  9. NOTE: The person responsible for signing the bid and the person responsible for submitting the bid do not have to be the same person. Enter the name of person signing the bid electronically. Enter the e-mail address for the person submitting the bid to the UserTrust vault.

  10. WHEN YOU SUBMIT BID

  11. ANNUAL REGISTRATION ANNUALREGISTRATIONPROCESS

  12. DBE’S REGISTER WITH UDOT CIVIL RIGHTS OFFICE. IF YOU DO NOT HAVEUDOT ‘USER ID’ AND ‘PASSWORD’.

  13. COMPLETE ALL REQUIRED INFORMATION AND CLICK ‘SUBMIT’.

  14. ENTER ‘USER ID’ AND ‘PASSWORD’. 3648 ********

  15. CONFIRM COMPANY PROFILE INFORMATION AND CLICK ‘CONTINUE’ . OPTIONS:“Change My Password”&“Change Company Information”

  16. ENTER ‘YEAR COMPANY WAS ESTABLISHED’ AND ‘ANNUAL GROSS RECEIPTS’. 1999 CHECKALL APPLICIABLE ‘WORK CLASSIFICATIONS’ AND CLICK ‘SUBMIT’.

  17. SUPPORT PAGE

  18. Recommended

  19. Receive E-mail Notifications for EBS.

  20. PROJECT BID INFORMATION

  21. “Bid Date” and “Project DBE Goal” can be edited when you receive an Addendum instructing you to make the change.

  22. BUILD DBECOMMITMENTFEDERAL PROJECTS

  23. 1. Check the box for the committed DBE and then check the appliciable committed items.

  24. 2. Indicate “Partial/Complete for each committed item and enter the total dollar amount committed for each item.

  25. 3. View and Print the DBE Commitment Report.

  26. ONLY REQUIRED BY APPARENT LOW BIDDER AFTER BID OPENING.Prints DBE Confirmation letters for each committed DBE. Must be signed by the DBE and faxed to the UDOT Civil Rights Office before project is Awarded.

  27. GOOD FAITH EFFORTANDINTEND TO SUBLETFEDERAL PROJECTS

  28. Example: DBE Goal ‘>0’ & Unable to meet Goal.

  29. Example: DBE Goal ‘0’ & Intend to Sublet Work.

  30. Step 1. Select appropriate Group ID for items quoted.

  31. Step 1a. After selecting to appropriate Group ID, highlight the items quoted for the group and click ‘Select’. Selected Items are added to this window. “Save” after selecting.