PowerSchool Admin (Secretaries, Counselors, & Principals, Oh My!)

1. PowerSchool Admin (Secretaries, Counselors, & Principals, Oh My!) What Works for Us

2. Jackie Quick jquick@stockton.k12.mo.us Stockton 8 years -2 Counselor’s Sec., 1 Tech. Assist., 5 Tech. Coordinator

3. Office Secretaries Built in Reports: *Attendance Summary by Grade- monthly attendance and board report. *Monthly Student Attendance Report -monthly attendance Honor Roll Progress Reports Report Cards Custom Reports: Student Attendance List - report when a student transfers to another school. Zero Minutes Check Report Honor Roll Students This Year Error Reports for State Reporting Birthday List State Reports: ***Student Enrollment and Attendance ***MO Attendance Hours Audit Report *Keep in book for auditors **We require them to be ran monthly to verify attendance

4. Built in Reports Attendance Summary by Grade - used for monthly attendance and board reports.

5. Student Attendance List

6. Student Attendance List-Result

7. Birthday List

8. Birthday List-Result

9. Special Education

10. Special EducationPossible Errors

11. Reports ran throughout the year ~State Reporting Data~ School Enrollment Audit (system reports) Section Enrollment Audit (system reports) Student Enrollment and Attendance (state report) MO Attendance Hours Audit Report (state report) Zero Minutes Check Report (custom report) Error Reports for State Reporting (custom report)

12. Searching Students ~Start Page~ Bus_number=11 First_name=Kendra *number_of_classes>7 *as_of=10/26/2011 (shows enrollment as of that date) Grade_level=11;*not_enrolled_in_period=8 ~gives me junior class that is not in 1st advisory~

13. Searching Students~Quick Export~ ^(age) ^(last_name;uppercase) ^(first_name;lowercase)

14. Tips Breadcrumbs Field Values- • To check a box, enter 1 • To uncheck a box, enter 0 Reporting Segments-Start Page > School Setup > Reporting Segments Checkbox for default setting Report icon Use Stored Selections Not sure of code? Use How to Search Choose next student Email Teachers Link

15. Breadcrumbs

16. Reporting Segments

17. Reporting Segments-result

18. Checkbox for default value

19. Report icon

20. Choose the next student

22. Email Teachers Link-Results

23. Counselor D & F Report (custom) PowerScheduler- • Non-Scheduled Course Requests • Non-Scheduled Student Requests • Requests by Course Student Attendance List (custom) Immunization Records Search By Grades/Attendance (special functions) Inactive/Active Students Since (reporting engine) Students Enrolled in Classes • Course Enrollment Counts (custom) • Course Demographics (custom)

24. Inactive/Active Since

25. Inactive/Active Since-Result

26. Course Demographics

27. Course Enrollment Counts

28. Enrollment

29. Enrollment

30. Principal Attendance Count (attendance report) Discipline Log (reports) No Discipline (custom) D & F Report (custom) Grade Distribution (reports)

31. PowerTeacher Administrator Enable PT Admin through Security Settings

32. PT Admin PowerSchool Administrator will want to go through and choose which settings to allow. Article 60773 on PowerSource is the User Guide for PowerTeacher Administrator

33. PT Admin

34. PT Admin

35. PT Admin

36. PT Admin

37. Attendance • Elementary Attendance is taken Daily only • MS & HS-both Meeting and Daily State Reports are reported with Daily attendance • Attendance with full (meeting side) & partial codes (daily side)

38. Daily AttendanceDaily has partial & full attendance codes

39. Meeting AttendanceMeeting attendance only has full codes no matter how many periods they missed in the day

40. Elementary Preferences

41. MS & HS Preferences

42. Attendance Codes

43. Troubleshooting Attendance Check All Enrollments Check Transfer Info Attendance Functions~ Start Page > Special Functions> Attendance Functions • Recalculate Daily Attendance Minutes • Refresh Premier Attendance Views Data ADA/ADM by Student ADA/ADM by Date

44. Other Topics • Quick Exports • Data Input • ADA-Building/District • Lunch • Creating Reports • DDE • PowerSchool Admin

45. My Favorite Reports Percents Report-Grades Last Gradebook UpdateLetter Grades Report- Low Current Grades ReportSpecial Program Enrollment-Current Year-List all students with special program enrollments that are in the current year. Entry/Exit Report-Search for who entered/exited this school during any month. Course Enrollment Counts-Count of the number of sections and number of students enrolled in those sections for all courses for the year. Current Courses- Shows the scheduled classes for students based on the time the report is created. Birthday List -Birthday List for this School. Verify All Information Verify all student based information. Choose a field and view the results for every active student in the school Discipline Log Entries Search for discipline log entries Lunch Status Chart Age Report Report listing students under or over a specific age Youngest in District (can only be ran when in district office) Youngest in Current School

46. Websites https://powersource.pearsonschoolsystems.com/login.action Customizations: http://powerdatasolutions.org/ Customizations: http://whatthe-tech.com Customizations: http://nicktech.org/ MoPSUG: http://groups.yahoo.com/group/MoPSUG/ National PS Group: http://tech.groups.yahoo.com/group/PSUG/