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Module 2

Module 2. Overview of the FEPAC Accreditation Process. Objectives. Participants will know: the steps and deadlines of the application process, where to locate needed forms, the process involved with the self-study report, site visit, accreditation decision, and any appeals.

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Module 2

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  1. Module 2 Overview of the FEPAC Accreditation Process

  2. Objectives Participants will know: • the steps and deadlines of the application process, • where to locate needed forms, • the process involved with the self-study report, site visit, accreditation decision, and any appeals.

  3. Steps in the Accreditation Process • Application • Self-study • On-site evaluation • Accrediting decision • Monitoring / Annual Reports • Re-evaluation

  4. Timeline and Fees for FEPAC Accreditation

  5. Timeline and Fees, continued

  6. Timeline and Fees, continued

  7. Institutional Application Due by March 1 Electronic copy of application form to Director. Application process is online. Non-refundable $1,000 application fee. Application includes: • Vitae for all faculty, • Basic program information, • Faculty information (provide vitae for all), Curriculum outline, • Signature from authorized university official. Used to do a preliminary eligibility review.

  8. Application Review • Commission reviews applications. • Basic eligibility requirements must be met • Program notified by May 1 regarding eligibility. • If the program application is accepted, it submits: • Self-study Report draft (due by July 15), • $1,500 Self Study fee. • An administrative team of two or more commissioners and a 2-person on-site evaluation team is assigned. • Site visit is scheduled by program director and team leader (done during the summer months). • Site visit must occur between Sep 15 and Oct 15.

  9. Site Visit Team Composition: 2 members minimum • a forensic science educator, • a forensic science practitioner. Academic member is normally team leader. Selected by Commission.

  10. Academic Member Qualification Academic team members must be: • AAFS Member or Fellow, • selected by the Commission, • full-time faculty member or administrator at a college or university (preference is given to assessors from FEPAC accredited programs).

  11. Forensic Practitioner Qualification The forensic science practitioner must be: • AAFS Member or Fellow, • selected by the Commission, • employed in the field of forensic science, either as: • a scientist who is a member of ASCLD or • in some equivalent capacity within the profession of forensic science.

  12. Other Requirements for Site Visit Team Members • Must have no conflict of interest with the institution, program, or its faculty. • Must receive training on the FEPAC standards, policies, and process prior to serving on a team.

  13. Self Study Draft(Training Modules 3-5 discuss the standards in detail) Draft due to FEPAC July 15 • electronic copy of self study report • electronic copy of supporting documents on secure site General comments: • should provide a qualitative and quantitative assessment of the strengths and weaknesses of the program including analysis and plan, • should examine all aspects of the educational program, • should involve all of the program’s relevant constituencies.

  14. Self Study Final Version(Training Modules 3-5 discuss this in detail) • Draft reviewed by at least two Commissioners, • Commissioner comments returned to institution by Aug 1, • Institution can revise self study; final version due to FEPAC by Aug 15, • Self-Study given to site visit team for review.

  15. Site Visit(more information in Module 6) • Conducted between Sep 15 and Oct 15. • Purpose of visit: verify information presented in the self-study report. Team members will • interview people associated with the program, • review program records, • review supporting documentation, • tour the facilities.

  16. Site Visit(more information in Module 6) Team provides an oral summary of its findings to relevant personnel at the institution. The team does not inform the program regarding its recommendation to the Commission for accreditation. • The decision of accreditation is the responsibility of FEPAC. • Site evaluators are the “eyes and ears” of the Commission. • Avoid using terms on self study report such as: “Program is in compliance”, “Meets standard”, etc. • Instead, describe evidence provided, e.g. “The Program provided minutes of the Advisory Board meeting”

  17. Site Visit Report • The team enters its findings regarding the program’s evidence of compliance with the FEPAC standards in the designated area of the self-study report. • The assessment results are sent to two commissioners for review; their comments are appended to the self-study. • All review comments are sent to institution by Nov 15. • Institutional final response is due to FEPAC by Dec 15. • Report and responses are sent to all Commissioners at least 2 weeks before January meeting.

  18. Commission Review and Decision • Commission evaluates whether or not a program complies with each accreditation standard. • Commission votes on accreditation status at either the January or February meeting.

  19. Accreditation Categories • Full Accreditation - the program meets all FEPAC standards. • Conditional Accreditation – the program must correct some specified weakness(es) within a given time frame. • Probation - an accredited program fails to meet one or more of the standards and must take corrective action. • Denial of Accreditation - the program does not meet the standards.

  20. Final Notification Programs receive final notification of their accreditation status within 10 days of the conclusion of the February FEPAC meeting.

  21. Appeals • The timeline and procedure is described in Section 4.1 of Policies and Procedures. • Appeals are reviewed by a 3-person board. • The Board consists of educators and practitioners who have experience with FEPAC accreditation and were NOT involved in the original accreditation decision.

  22. Annual Reports from Accredited Programs • Accredited programs must submit annual report by Dec. 1 each year. • $1,500 fee annually, submitted with the report. • Programs must respond to their status regarding new standards: in compliance or will be and by what date

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