Managing the School Census and Other Data Collections

1. 24th Sept 2015 Secondary Schools Managing theSchool Census and Other Data Collections Briefing Session

2. 13:00 Registration & Refreshments 13:30 Welcome FeyisaDemie, Head of Research & Statistics 13.35 School Workforce Census David Fisher, Education Consultant Andrew Hau, School Workforce Data Manager 13:40 School Census 2015 – 2016 collections David Fisher, Education Consultant James McDonald, Research and Statistics Officer SEN Codes Top-up Funding Bursary funding Childcare Adopted from Care LA Briefing Session Agenda

3. 13:50Post 16 Census 2015 David Fisher, Education Consultant James McDonald, Research and Statistics Officer 14:30 Progress 8 and Attainment 8 David Fisher, Education Consultant James McDonald, Research and Statistics Officer 14:45 Coasting and thresholds for intervention David Fisher, Education Consultant 14:55 Capita’sKS3 Programs of Study and review of the next upgrades David Fisher, Education Consultant 15:15 Any Questions 15:30 Close LA Briefing Session Agenda

4. WelcomeFeyisa Demie, Head of Research & Statistics

5. BRIEFING SESSION AIMS The aims of the Lambeth briefing sessions are to examine: • School Census • Improving Quality of Data • Census data duplications • School Workforce Census • School MIS issues • SEN Data • New DfE data collection strategy and changes

6. Uses of Census Data • School Census is a statutory return for all maintained Nursery, Primary, Secondary, Special Schools, Academies and City Technology Colleges in England • School Census is collected from schools on a termly basis • School Census is the most important source of information about schools. The LAs and DfE use the data to: • Allocate funding to LAs, schools • Project pupil and teacher numbers • Inform school target setting • Produce league tables and information for OFSTED inspections of schools • Monitor the school workforce and allocate resources to schools • Monitor inclusion and diversity initiatives • Monitor and evaluate government policies • Identify underachieving groups

7. Key Data Collection Timetable

8. School Workforce Census 2015 - UpdateDavid Fisher, Education Consultant

9. Dates and Changes School Workforce Census date is Thursday November 5th 2015 Main changes since last census: • New item to be collected is a Pay Review Date for Teachers with a contract or service term, this will require some extra data-entry. • Please note that in the data item ‘Date of the last pay review’ the date required is the date of the pay determination. If the 2015 pay determinations were agreed on 15 October 2015 backdated to the 1 September 2015 and put into payment on 30 October then the 15 October 2015 should be recorded. If the 2015 pay determination has not yet been recorded and the 2014 pay determination salaries are to be reported in the 2015 School Workforce Census then that date should be recorded in the field. • ‘Traveller of Irish Heritage’ and ‘Gypsy/Roma’ has been added to the staff ethnicity list • Only English and Welsh Teacher Numbers are valid • TL3 Allowances must now have a start date and an end date.

10. Dates and Changes School Workforce Census date is Thursday November 5th 2015 Main changes since last census: • For teachers with a Leadership Pay scale, Pay Range Minimum and Maximum has been added to the pay scales and the census. • In the census a new field has been added “Pre 2014 framework” and “2014 pay framework” this is set to “Pre 2014 framework” by default. It is expected that most schools will not need to take any action on this as it will be done automatically.

11. Schools Census 2015 – 2016 CollectionsDavid Fisher, Education ConsultantJames McDonald, Research and Statistics Officer

12. School Census2014 – 2015 New Items added to the Post 16 Return • Sub-contracting partner UKPRN • Learning Aim withdrawal reason • Maths and English GCSE prior attainment Items removed from the census • Planned learning hours previous • Planned employability, enrichment and pastoral previous

13. School Census2015 – 2016 Areas that have been updated • Post-16 overseas students • School Childcare (January Only) • Special Education Needs

14. Pupil Premium Rates All figures are per student • Secondary Deprivation Premium £935 • Service Premium £300 • Adopted Premium £1900 • Summer School Premium • £250 for 1 week • £500 for 2 weeks • In SIMS the pupil premium flag needs updating every year either manually Tools \ Pupil Premium \ Maintain OR importing a from provided on the Collect website under Key to Succe via the route: Tools \ Pupil Premium \ Import

15. SEN Codes New codes made available from Sep 2014 K to replace P E to replace S NSA for “SEN support but no specialist assessment of type of need” this code could be used for those with code A The transition period has now been extended to 1st April 2018

16. Top Up Funding This is a yes / no flag and getting this right is not is not easy. Lambeth currently averages allocations across schools as opposed to a dedicated grant to specific pupils. Top up funding reflects monies received that is above the specified Threshold for the type of school

17. Top Up Funding If a pupil is in an attached special unit or resourced provision, then the threshold is £10,000 so if a pupil gets more than this then that pupil receives top-up funding If a pupil is not in a special unit attached to the school then the threshold is set to £6,000, so if a pupil gets more than this then that pupil receives top-up funding This updated via the route Tools \ Statutory Return Tools \ Update Top-up Funding

18. Adopted from care This attracts a premium of £1,900 per child BUT parents do not to declare the fact. Where relevant the following code will be gathered. This updated via the route Tools \ Statutory Return Tools \ Update Adopted from Care

19. Bursary funding 16 to 19 year olds • This funding stream replaced the EMA for vulnerable pupils or those in need of financial support. There are two types a vulnerable group bursary and adiscretionary bursary. For both of these the bursaries, schools apply for the money and then pass it on to relevant pupils. • The Vulnerable Group Bursary worth £1,200 for the most vulnerable young people, including young people, care leavers, those on income support and disabled young people in receipt of both employment support allowance AND disability living allowance.

20. Bursary funding 16 to 19 year olds • A discretionary bursary is administered by the school and is distributed to students where there is a financial barrier to continuing education. • Whilst SIMS provided the facility to track several grants given to students it is these two types that are reported on in the census.

21. Childcare gathered in January This was voluntary last year but is now mandatory, and gathers information gathered for services provided at the site or the schools promotes at other sites. There are 4 types of services being gathered for pupils • Before school, ie breakfast clubs • After School, ie 3pm to 6pm • Holiday Childcare Service, ie play scheme • There is a final type for pupils in Nursery or younger providing regular childcare for more than 9 hours per day.

22. Childcare gathered in January For each on site activity the following information is gathered • What time does it open? • What time does it close? • For how many weeks is the service open? • How many places? • Who provides the service? • Is it open to children from other schools? (YES / NO / UNKNOWN)

23. Childcare gathered in January If no service is offered then the following information is gathered • YF = Yes, we have formal arrangements with another provider for them to provide childcare to our pupils, including transport to the site. • YL = Yes, we keep a list of other local providers that will pick up from our school to help parents. • N = No • U = Not known This updated on the census itself

24. Any Questions

25. Post 16 Census October 2014David Fisher, Education ConsultantJames McDonald, Research and Statistics Officer

26. Post 16 ReturnNew Items UKPRN of other providers used by schools • The sub-contracting partner UKPRN is recorded for all learning aims where learning is sub-contracted out to another organization (including other schools) by the school. • The UK provider registration number (UKPRN) is recorded against the learning aim(s) that are sub-contracted to the partner organisation.

27. Post 16 ReturnNew Items Sub-contacting partner UKPRN • If the school is the ONLY provider then no action is required • If the school is in a consortium / federation where pupils study in each others schools, then no action is required • If the student studies a course or part of a course at another provider then the UKPRN of that setting needs to be created and assigned to the pupil

28. Post 16 ReturnNew Items For Example a pupil is doing a pottery course at Clapham Pottery Limited. • Go to the website www.ukrlp.co.uk • Search for the name of the organisation and make a note of the full name and UKPRN number. • This can be added directly into the census, or Via course manager

29. Post 16 ReturnNew Items Learning Aim withdrawal reason • Must be completed whenever a learning aim status of: ’3’ (the learner has withdrawn from the learning activities leading to the learning aim) is recorded. • This will be gathered for all courses who withdraw after 6 weeksIn the Autumn Census in 2016.. • For the 2015 census, reasons for leaving will be gathered for courses starting after 1st August 2015.

30. Post 16 ReturnNew Items Learning Aim withdrawal reasons • Other Provider (gov) • Other Provider • Injury / Illness • Financial • Personal • Exclusion • Other • Not Known

31. Post 16 ReturnNew Items Learning Aim withdrawal reasons • This data can be updated when the student leaves the school. • OR • In Course manager when a pupil withdraws from a course

32. Post 16 ReturnNew Items Learning Aim withdrawal reasons • The department will monitor non-completion of courses and calculate the completion and attainment accountability measure for ‘tech levels’ and level 2 vocational courses using this data. • Students withdrawing from these courses to take up apprenticeship, traineeship or supported internship placements are excluded from the measure.

33. Post 16 ReturnNew Items Maths and English GCSE prior attainment This is used for funding, The following items are gathered • English GCSE highest prior attainment, A, B etc: • English GCSE prior attainment year group • English GCSE funding exception • Maths GCSE highest prior attainment, A, B etc: • Maths GCSE prior attainment year group • Maths GCSE funding exception

34. Post 16 ReturnNew Items Maths and English GCSE prior attainment • GCSE Highest prior attainment, A, B etc: • This a grade and collected for all pupils in years 12 and above • GCSE prior attainment year group • Achieved by end of year 11 • Achieved since year 11 • Not achieved • GCSE funding exceptions • Learning disability • Overseas equivalent • UK equivalent • No exemption

35. Post 16 ReturnNew Items Maths and English GCSE prior attainment • In SIMS this can be populated via the route • Tools \ Statutory Return Tools \ Update Prior Attainment

36. Post 16 ReturnDealing with school leavers It is essential that you make leavers leave via the route Routines \ Student \ Leavers It is also essential that you re-admit students instead of removing

37. Any Questions

38. Attainment 8 and Progress 8David Fisher, Education ConsultantJames McDonald, Research and Statistics Officer

39. Attainment 8ConversionsFor un-reformed GCSEs

40. Attainment 8ConversionsGCE AS taken early Please note: An early AS should be taken only a grade A / B is certain. This score will replace the GCSE score

41. Attainment 8ConversionsBtecs Level 2, 3 Grade scheme Please note: Different BTecs have different conversions depending on the number grades

42. Attainment 8 • Attainment 8 will measure the achievement of a pupil across 8 subjects including mathematics (double weighted) and English (double weighted), 3 further qualifications that count in the English Baccalaureate (EBacc) measure and 3 further qualifications that can be GCSE qualifications (including EBacc subjects) or any other non-GCSE qualifications on the DfE approved list.

43. Attainment 8 Please note: English is only doubled if English and English Literature exams are taken The above example creates a score of 65

44. Progress 8 • Progress 8 aims to capture the progress a pupil makes from the end of primary school to the end of secondary school. It is a type of value added measure, which means that pupils’ results are compared to the actual achievements of other pupils with the same prior attainment.

45. Progress 8 • The new performance measures are designed to encourage schools to offer a broad and balanced curriculum with a focus on an academic core at key stage 4, and reward schools for the teaching of all their pupils, measuring performance across 8 qualifications. Every increase in every grade a pupil achieves will attract additional points in the performance tables.

46. Progress 8 • Progress 8 Scores are calculating their Attainment 8 score minus their estimated Attainment 8 score. • Their estimated Attainment 8 score is based on a prediction based on fine point score in KS 2 English and Maths. • In 2017 this will be based on the KS2 Reading and Maths score • Please note the fine point score is NOT the same as the sub-level grade points

47. Lambeth Reporting Options

48. Coasting and thresholds interventionDavid Fisher, Education ConsultantJames McDonald, Research and Statistics Officer

49. Coasting and Thresholds • This is about capturing those schools which have, year on year, failed to push every pupil to reach their potential. • The regulations will identify a group of schools which, as shown in three years of data, are performing below a reasonable level of attainment and progress.

50. Coasting and Thresholds • This is about capturing those schools which have, year on year, failed to push every pupil to reach their potential. • These will apply for the first time in 2016. At this point a school will be coasting if it has fallen under the coasting criteria for all of the three years 2014, 2015 and 2016.