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  1. SCHOOL ENGAGEMENT IMPROVEMENT PROJECT SEIP - Bidder’s Conference June 7, 2010

  2. AGENDA • Project Background • Framing the Issues • Introduction • Purpose & Aim • Project Goals • Project Model • Components • Project Phases • Question & Answer

  3. Project Background

  4. Supervisor Shirakawa(June 4, 2009) “Reduce habitual truancy and work collaboratively with schools to identify cost-effective methods of meeting needs of hard-to-serve youth and their families…..truancy abatement [is] the single most important issue to target with the highest possible impact on juvenile justice.”

  5. Juvenile Justice Systems Collaborative-Prevention& Program Work Group (October 7, 2009) “Truancy is often considered the gateway to youth delinquency entrenchment….Those who are truant are less likely to develop the skills and resilience necessary to successfully transition into positive adult behaviors.”

  6. Framing the Issues • Truancy [can be] a 1st step to a lifetime of problems for youth • Habitual truant behavior is the key indicator to dropping out of school: a total of 2,328 students dropped out of middle and high schools in San Jose during 2006-2007 • Santa Clara County had a 20% overall drop-out rate for grades 9-12 in 2006-2007 • Compared to high school graduates, dropouts have higher rates of criminal behavior and incarceration, increased dependence on public assistance, poorer health and higher rates of mortality • Truant students are at a higher risk of involvement in drug and alcohol use, violence, and gang activity • Local truancy rates range from 1% to 40% across school districts; at select elementary and middle school levels, truancy rates are alarming

  7. INTRODUCTION TO THE PROJECT • County of Santa Clara is launching a Pilot-Collaborative that will support the development of innovative and targeted solutions to improve school chronic absenteeism and reduce truancy on an individual school basis; with an aim to strengthen student and family engagement at the middle school/junior high level • A concurrent goal of the Pilot-Collaborative will be to improve school and district capacity to implement effective improvement initiatives in the future • Partners in this effort include the County’s Juvenile Justice Systems Collaborative (JJSC) Prevention and Program Work Group (PPW) and the Department of Mental Health (DMH), as well as individual schools and school districts within Santa Clara County • Awardees will each receive $50,000 to support their involvement in this initiative, which will take place in the upcoming school year

  8. PURPOSE The Santa Clara County Mental Health Department (SCCMHD) is seeking applicants to participate in a county-wide School Engagement Improvement Project. The Mental Health Department intends to enter into an agreement with selected Middle Schools willing to receive Technical Assistance and Implementation Resources to test and implement strategies to reduce truancy and improve attendance which are adapted by and for their school sites. The intent of the proposal is to support and guide a select group of schools on the “best practice” Breakthrough Series (BTS) model for achieving improvement. The outcomes for the project schools will be disseminated throughout Santa Clara County to benefit other schools.

  9. PROJECT AIM Within the 2010/2011 school year, develop, test and implement cost-effective approaches in collaboration with school districts that increase middle school students’ participation and engagement in school and in turn improve school attendance and reduce truancy in participating classrooms and/or settings.

  10. PROJECT GOALS • Improve school attendance • Reduce rates and lengths of truancy • Enhance teacher/student/parent interactions and relationships • Reduce expulsions and suspensions • Improve levels of students’, parents’ and community engagement with middle school • Improve educational achievement

  11. Project Model 3 Components & 3 Phases

  12. PROJECT MODEL • School-Based Teams • School Engagement Planning Team (SEPT) • Six to ten members, including a school administrator, classroom teacher, parent, student, CBO, and community partner • Learning Collaborative • Consists of all selected SEPT’s • A “learning lab” (The Breakthrough Series Model): teams learn from each other • Teams provided technical assistance to learn of, test and implement high impact changes • Model for Improvement • A method that involves “rapid cycle” (Plan-Do-Study-Act) testing and then implementation of high impact changes • Incorporates measurement throughout (from testing to implementation)

  13. Breakthrough Series Model SEPT Team Collaborative Model Process Map SEPT Collaborative (5 school teams) Supports: *Email * Phone Conferences *Visits * Monthly Team Reports * Assessments Develop Mission Prework Develop Framework & Changes LS= Learning Session ExpertMeeting LS 1 LS 2 LS 3 LS 4 LS 5 HARVEST Planning Group AP 1 AP 2 AP 3 AP 4 AP 5 AP = Action Period

  14. The Collaborative Phases • Pre-Work • Convene and Orient Project Team Participants • Introduce Pre-Work Manual to Participants • Participants’ Pre-Work Activities • Learning Sessions & Action Periods • Learn About and Select Changes to Test • Test and Implement Changes • Measure Impact of Changes • Collaborate & Learn: Conference Calls, In-Person Sessions • Harvest & Wrap Up • Harvest Session • Consolidation of Learning • Prep for Next Collaborative

  15. Funding Parameters • Total amount available $250,000 • Each individual school grant amount is $50,000 • Funds must e used to implement SEIP Team project change and model for improvement ideas. • Project will be subject to a review of the allocated amounts by the MHD. • County commitment to find expires 2 years after board approval.

  16. Categories of Funding • To support the establishment of a viable and dedicated SEIP Team. 2. To fund Model for Improvement associated activities.

  17. Category 1 • SEIP Team Funding • To support the participation of key SEIP Team members; • School Administrators • ClassroomTeacher’s • Community Partners • Students • Parents • Community-based service providers

  18. Category 1 - Cont’d. To support SEIP Team members participation/involvement in; • SEIP Team meeting • Trainings • Webinar/Conference Calls • Other related activities

  19. Category 2Model for Improvement Activities • To fund SEIP Team projects. • For use with testable ideas focused on the project.

  20. Application Minimum Criteria • Must be a public middle/junior high school located in Santa Clara County. • SEIP Team must consist of (4-7) • School administrator, classroom teacher, parent, student, CBO, or community partner • Project Leadership as the school • Community Support • A system for tracking attendance and truancy rates.

  21. Terms of Funding Funding for the School Engagement Improvement Project will run from July 1, 2010 through June 30, 2011, subject to the approval by the County of Santa Clara Board of Supervisors.

  22. Process • Applications must be received by the MHD no later than 5:00 pm on June 11, 2010. • No late applications will be accepted. • Applications must be complete and contain the name and address of the applying school, contact information, and complete responses, including any supporting documentation, to all minimum criteria requirements listed in Section I.D. and if applicable, all priority criteria outlined in Section III.

  23. Process cont’d. Mail or hand deliver to: Santa Clara County Mental Health Department Attn: Pat Garcia 828 South Bascom Ave., Suite 200 San Jose, CA. 95128 No fax copies of application will be accepted

  24. Application Content Areas & Weighting

  25. Application Content Areas & Weighting • Applicants must address all three categories listed below in order to be considered for selection: • Leadership & “WILL”- 50% • Attendance and Truancy Experience - 25% • Project Needs Assessment - 25% • Applications will be given a score in a percentile for each category based on the completeness of their responses to the application requirements listed

  26. Leadership & “WILL”- 50% • List the types of individuals of who will participate on the SEPT Team • Describe how the Leadership of this project will ensure success • Describe the Community Supports that either exist or may be developed for this project

  27. Attendance and Truancy Experience - 25% • Applicant will describe, list and or present their experience working on attendance improvement and truancy reduction projects and/or collaborations • List current systems for tracking attendance and truancy rates

  28. Project Needs Assessment - 25% • Applicant will describe level of need, in terms of reducing truancy and chronic absenteeism. • Applicant will describe involvement in their District’s Improvement Program, as applicable. • Applicant will describe currently used methods for tracking student progress and improvement.