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Procurements for Laboratory Works

Procurements for Laboratory Works. Wayamba University of Sri Lanka, Kuliyapitiya. Dilip K Fernando Marketing Manager Avon Pharmo Chem (Pvt) Ltd. www.avonpclk.com. Contents. Introduction Purchase Decision (Research & Practical) Calling for Quotation (Local/Foreign)

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Procurements for Laboratory Works

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  1. Procurements for Laboratory Works Wayamba University of Sri Lanka, Kuliyapitiya Dilip K Fernando Marketing Manager Avon Pharmo Chem (Pvt) Ltd www.avonpclk.com

  2. Contents • Introduction • Purchase Decision (Research & Practical) • Calling for Quotation (Local/Foreign) • Direct Purchase (foreign) • Import procedures (Licenses/Payments) • Local Purchase (Different companies & How they proceed) • Concluding remarks

  3. Introduction • Laboratory needs • Reagents & Chemicals • Consumables • Glassware • Equipments • Services • How to satisfy • Purchase • Donations • Rent

  4. Purchase Decision • Current applications? • Future • Research or Practicals • Quality & Qty required • Budgets available • Direct or Local Purchase • Call for Quotes

  5. Calling for Quotation • Publications for similar applications • Catalogs & Internet search & Local agents • Specifications needed • Options (keep open or closed)

  6. Direct Purchase (foreign) • Benefits/Drawbacks • Items • Selecting Suppliers • Proceed

  7. Import procedure • List of items • Forma Invoice (CIF C&F FOB) • Sea Air Freight Currier, post, (by hand – illegal mostly) • Categorize whether licensed or not (Tariff codes etc) • Payment terms – TT, LC, DP, DA • If prices are ok – Send money (TT within 3 months consignment should be received) • Before dispatching need license applied and obtained • Once they dispatched – docs are sent

  8. Import procedure • Take the docs (from shipper/ freight forwarder- pay for that) • Get the stamp from banker – TT amount and invoice (If terms LC – docs comes to bank directly – payment is made and docs released)

  9. Import procedure • Go to Customs with the authenticated docs • Let the items be entered (Entry) into the systems and calculate the taxes, duties etc • If any needs license they also have to be produced with the docs • Pay the duties and taxes • Get the consignment cleared

  10. Have the goods in right conditions Very important in Molecular biology works

  11. Local Purchase • Different companies & How they proceed • Import & Supply • Import + Local Purchase & supply • Locally purchase & supply • ??? & Supply – (refuse at first glance) • Get the Quote request • Match with available options • Write to principals for Pro Forma (CIF & FOB) • Costing (Approx..)

  12. Local Purchase • Costs (Tax, VAT, duty, BTT, NBT, Provincial taxes, clearing charges, transport, storage, delivery,) • Profit margins • Prepare quotes & send

  13. How to Evaluate Quotes • Specifications • Options closer to need • Quality/Precision (Research / Practical) • Price • Delivery & Service (company resources, Knowledgeable) • Accessories prices availability etc • Call back to verify • Remember – import procedure

  14. Concluding remarks • Importance of Reliable supplies • Research levels in the country • Results • Publications (international) • Less grants • Confidence www.avonpclk.com

  15. Best Wishes Thank you !

  16. AvonPC’s Vision • To become “ A genuine companion for Sri Lankan life science research community & A leader in research and medical laboratory supplies”. www.avonpclk.com

  17. Mission “Avon strives to become a leader in providing qualified professional expertise and high quality products to meet the needs of world class life science research & medical laboratories in Sri Lanka” www.avonpclk.com

  18. Types of items imported • Lab reagents • Enzymes • Lab chemicals • Serum Blood • Radioactive materials • Consumables • Equipments • Glassware • Live animals/ Plant materials

  19. Suppliers • Standards, • certifications, • past supplies, • representations, • end user testimonials • Prices

  20. Benefits/Drawbacks Benefits • Direct cost is low, Duty free opportunities, clearing agents/ officers available, other benefits from principals (sometimes) Drawbacks • Very difficult procedures, time takes, payment matters, transport

  21. License Requirements • Licensed items (Tariff CD) • Hazardous Chem • Nitrates • Radioactive • Serum/blood • Lives species • No objections letters • License on shipment basis or for a time period

  22. License Requirements License issuing bodies • Import control authority • State Trading Company • Excise department • Environmental or related authorities • Atomic Energy Authority • Ministry of Health – CDDA • Department of Agriculture – Seed certification, pesticide • Ministry of Defense • NARA etc.

  23. Import Docs • BL - Bill of Lading (Air Way Bill) • Original tax invoice, • Packing list, • insurance certificate, Freight • In triplicate or more • One send to importer/ consignee (via shipper/ currier) • Another with the shipment

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