VHIO 2011-2012 Officer Info Session

1. Notes included VHIO2011-2012 Officer Info Session

2. Board Structure for 2011-2012 • Senior Advisors • 2 Directors (Ying Chao & Edna) • Clinic Coordinators: • CPHC (2) • Mt.Zion (2) • Treasurer (1) • Secretary+Webmaster (1) • Education/Decal (1 +Tiffany)* • Outreach (1 Korean+Taman)*

3. Mt.Zion Clinic Coordinators • Coordinate with UCSF Volunteer Office to organize annual UCSF new volunteer orientation, health clearance, and getting ID badge • Work with Education coords with the training material related to clinic flow. • Send out signup forms for clinics. • Arrange rides to clinics • Make sure volunteers arrive at clinics on time and in proper dress • Coordinate VHIO volunteers at clinics • Conduct debrief sessions at the end of clinics • Update treasurer on reimbursements

4. CPHC Clinic Coordinators • Monthly SKYPE pre-clinic meeting with Dr.Yu • Work with Education coords with the training material related to clinic flow. • Send out signup forms for clinics. • Arrange rides to clinics • Make sure volunteers arrive at clinics on time and in proper dress • Coordinate VHIO volunteers at clinics • Conduct debrief sessions at the end of clinics • Update treasurer on reimbursements

5. Treasurer • Manage reimbursements • Manage ASUC and Cal Corps accounts • Apply for ASUC &Cal Corps funding—Spring Budgeting and Mid-Year Reports • Attend Mandatory Cal Corps trainings and meetings (on campus, 2-3 per semester) • Make recommendations to club spending • Look out for other potential sources of funding

6. Secretary+Webmaster • Take meeting minutes • Manage volunteers willing to help with translation and make sure that documents are translated in a timely manner • Manage e-mail accounts, attendance, and membership records • Update website • Take photos of clinics and events • Update VHIO handbook when needed

7. Education/Decal* • Lead Committee • Dynamic and changing • Coordinate with language coordinators (a representative from each language group) • *Organize annual VHIO orientation in the Fall and 2 training workshops per semester* • Facilitate Health Care Interpreting Decal PH98/198 • Add/change training material to make sure volunteers are well prepared for clinics and events

8. Outreach* • Lead committees • Dynamic and changing • Focus on Korean&Vietnamese for now • Organize outreach events requested by existing or new partner organizations • Outreach to and establish connections with new partner organizations • Goal is to establish permanent clinic/event that reaches out effectively to target communities

9. Take Initiative! Non-traditional ways to join • Story of the first Education Coordinator • Language Coordinators • Committee members • Projects to bring to the table?

10. Logistics • Don’t worry about it until after the semester is over! • Work on Officer Application over the break • You can apply up to 2 positions • a few paragraph questions, we’re looking for *commitment* and ideas for improvement in addition to why you are qualified for the position • Deadline is beginning of Spring semester (TBA) • Internship/Shadowing • Interns selected based on interests indicated • Interns perform some tasks as basis of evaluation • Officer final selection at the end of Spring semester

11. Questions?