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What Do Trade Show Logistics Companies Do

Participating in trade shows is a significantu2014yet worthwhileu2014investment of time, money, and<br>resources. At these events, you need to effectively handle the forward-facing aspects and the<br>background operations. While your team focuses on marketing, sales, and networking, trade<br>show logistics companies can step in to ensure your exhibit arrives intact and on time

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What Do Trade Show Logistics Companies Do

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  1. What Do Trade Show Logistics Companies Do? Participating in trade shows is a significant—yet worthwhile—investment of time, money, and resources. At these events, you need to effectively handle the forward-facing aspects and the background operations. While your team focuses on marketing, sales, and networking, trade show logistics companiescan step in to ensure your exhibit arrives intact and on time, providing the foundation for a successful show. These companies are more than just shippers; they are strategic partners dedicated to optimizing your trade show experience. To support these efforts, they offer comprehensive support for your trade show freight, shipping, and coordination needs. 4 Core Services Offered by Trade Show Logistics Companies 1. Pre-Show Planning and Consultation To ensure a company’s trade show success, meticulous planning is essential long before the first crate is packed. Expert logistics providers may assist with: Budgeting: Helping you anticipate and plan for all shipping and handling costs. Timeline Creation: Developing a realistic schedule for packing, shipping, and delivery, aligned with the show’s deadlines. Regulation Adherence: Navigating the specific rules and requirements of each convention center. Documentation: Assisting with Bills of Lading, customs paperwork, and other details. ● ● ● ● These services are especially beneficial for situations that have complex logistical needs, such as when preparing for back-to-back trade shows or traveling overseas for international events. 2. Transportation Management This is a cornerstone service that involves much more than moving boxes. Experienced trade show shipping companies are capable of: Handling all types of trade show freight, from small parcels to custom booths. Offering custom crating and specialized packing solutions. Arranging domestic and international shipping. Selecting appropriate modes of transport, such as climate-controlled trucks. Coordinating with a trusted network of drivers to ensure reliable transit. Communicating with clients to share updates on shipments. Utilizing online tracking portals to provide real-time shipment visibility. Ensuring materials have an unbroken chain of custody. ● ● ● ● ● ● ● ●

  2. 3. Warehousing and Storage Flexibility in storage is often crucial for exhibitors. As such, trade show logistics professionals may offer: Advance Warehousing: Shipping materials to a secure warehouse before the show, ensuring the freight is prepared for move-in. Short-Term Storage: Offering solutions for items that need to be stored temporarily before or after an event. Consolidation Services: Receiving shipments from multiple vendors and organizing them into a single shipment. ● ● ● Trade show logistics companies may offer the use of their own warehouses to effectively store booths, marketing materials, technology, and other essential assets. Reliable companies will operate with an advanced Warehouse Management System (WMS) in place that allows for real-time inventory tracking. 4. On-Site Logistics and Support A provider’s work is not complete once your freight reaches the venue. Many offer on-site support, including: Coordinating material handling with the official contractor, ensuring smooth transport from the loading dock to your booth space. Supervising the booth installation and dismantling process. This ensures that all items are handled safely and efficiently at every step. On-site troubleshooting of unforeseen logistical challenges. Providers can anticipate these issues and may have contingency plans in place. Managing outbound shipments to ensure that the company can have a smooth exit after the trade show concludes. ● ● ● ● By taking your booth set up and trade show freight transportation off your plate, logistics providers ensure that your team is able to focus on core event objectives like sales, marketing, and increased brand awareness. Partner With Our Experienced Trade Show Shipping Companies If you are searching for professional trade show shipping companies to help you navigate the complexities of event transportation, Three Way Logistics is here to help. Our experts understand that your exhibit is more than just cargo; it’s a critical component of your event’s success. We provide comprehensive solutions for your trade show needs, from meticulous planning and secure shipping to on-site coordination and post-show concerns. As trade show professionals with over 70 years of logistics experience, Three Way Logistics will ensure your materials are handled with precision and care. To learn more about how our services can elevate your next event, please contact us today.

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