SUBMISSION GUIDELINES

1. SUBMISSION GUIDELINES for Arizona’s Alternate Assessments 2004 - 2005

2. DORs’ Responsibilities • District of residence (DOR) submits alternate assessment data for students tuitioned out to other service providers: • Private day schools • Accommodation schools • Other public schools • Private residential facilities

3. Other Service Providers’ Responsibilities Level I • Submit completed forms 1, 2, and 4 to the district of residence • No later than January 31 • Submit completed forms 5 A-D to the district of residence • By March 4 Level II • Submit completed forms 1 and 2 to the district of residence • No later than January 31 • Submit completed forms 3 A-D to the district of residence • By March 4

4. DORs’ Responsibilities Level I & II • Special education administrators and/or designee(s) • Begin entering data into web-based alternate assessment application upon receipt of Level I and/or Level II forms • From January 5, 2005 through April 30, 2005

5. Type 03 elementary district Without a feeder union high school district Is the DOR for their high school students Other A unified school district without a high school Is the DOR for their high school students Two Exceptions

6. Responsibilities of These Two Exceptions Level I • The LEA serving the high school student on behalf of the DOR must submit completed Forms 1, 2, 4, and 5 A - D to the DOR • DOR must submit data through web-based alternate assessment application • Must choose “other” when selecting school Level II • The LEA serving the high school student on behalf of the DOR must submit completed Forms 1, 2, and 3 A - D to the DOR • DOR must submit data through web-based alternate assessment application • Must choose “other” when selecting school

7. Data Entry • To add a student, enter SAIS number, DOB, and gender • Verify student name as displayed • If not correct student, click “NO” button • Ascertain correct SAIS number for student you want to add

8. Data Entry Error Messages • Student doesn’t exist • Verify student’s SAIS number, DOB, and gender with the special education administrator • If error was due to data entry into the alternate assessment application, then correct error. • If SAIS system error, then special education administrator should contact SAIS administrator immediately.

9. Data Entry Error Messages • District of residence does not match • Verify accuracy of SAIS number for that student • If typo, enter corrected SAIS number • If SAIS number was correct, contact PEA administrator immediately

10. Error Messages Follow-Up by Administrators • District of residence does not match • If student is new to the PEA, then • Verify with previous PEA that student has been officially withdrawn. If student not withdrawn, then request it be done immediately. • If student was officially withdrawn from previous PEA, then contact Regional Training Center.

11. Data Entry Error Messages • On Student Page where demographic information is entered • Error messages will be generated if any required fields are left blank. • Required fields must be filled in before test data can be entered.