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Welcome 2013 Senior Promotion Workshop Series

Barbara Stubbs, Professional Development Program Director, DFCM Marie Leverman, Academic Appointments Coordinator, DFCM Christianne Green, Academic Appointments and HRIS Assistant, DFCM Recording by Brian Da Silva, Educational Multimedia Analyst, DFCM. Welcome

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Welcome 2013 Senior Promotion Workshop Series

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  1. Barbara Stubbs, Professional Development Program Director, DFCM Marie Leverman, Academic Appointments Coordinator, DFCM Christianne Green, Academic Appointments and HRIS Assistant, DFCM Recording by Brian Da Silva, Educational Multimedia Analyst, DFCM Welcome 2013 Senior Promotion Workshop Series

  2. Workshops # 1 - # 2 - # 3 Overview

  3. Workshops # 1 – Agenda (Tab 4) PowerPoint Presentation Round Table Discussion

  4. Goal of the Workshop • To help you look at the work you are engaged in and evaluate the scholarly potential • To help you feel (more) confident and motivated in your ability to apply for promotion • Promotion to: Assistant Professor  Associate Professor  Full Professor

  5. Objectives At the end of this session participants will: • Understand and identify the criteria for promotion • Understand each of the four main components for promotion • Understand the steps in the promotion process

  6. Pathway To Success in PromotionSr. Promotion Information Session Reference: Academic Promotion Manual Revised: June 2012 URL: http://www.facmed.utoronto.ca/staff/appointment.htm

  7. What you need to start from… • What aspects of my (academic) work am I most proud of? • What do I do with my (academic) time that I’m most passionate about? • What ”products” best illustrate my work? • What motivated me to do this work? How does it fit with other things I’m doing, and the philosophy I bring to the things I do?

  8. Pathway to Success in Promotion- Review • Identify your 5 most significant pieces of work since last promotion • Choose appropriate “area of excellence” from manual related to the 5 pieces of works above (Research/CPA/Teaching and Education) • Prepare CV – emphasis on peer reviewed and invited work • Write careful reflection statement for chosen area of excellence • Letter to Chair clearly and concisely outlining your strengths and accomplishments • Prepare a list of potential external and internal referees (neutral reviewers) however- do not speak directly to them about your intention

  9. What the Decanal Committee will be looking for… • Innovation • Impact • Importance As evidenced by peer review, dissemination, and/or change in practice.

  10. The Key to Success? • Well organized dossier • Easy to navigate • Strong positive themes “ a coherent, compelling story of accomplishment” Helen Batty 2011

  11. Five Significant Scholarly Products Can include a variety of “work”: • Publications- peer reviewed journals • Book or book chapter • Government documents, reports • Curriculum design document • “Learning object” – eg. a teaching video • Websites (provide active URL) • National level work

  12. Next Step? Identify your areas of excellence based on descriptions in the Manual for Academic Promotion

  13. Academic performance in four areas: • Research • Creative Professional Activity (CPA) • Teaching and Education • Leadership / Administration (at UofT) • Candidates are asked to document achievements in each applicable area (Academic Promotions Manual 2012 1.1 page 3) • You need to demonstrate “excellence” in one of top 3 and “competence as a teacher” as a minimum.

  14. Achievement Area- Research Scholarship in Research See section 3.1 pages 12-15

  15. Scholarship in Research • Strong and continuing record of external funding • Grants and contracts • Publications • Major peer reviewed journals • Book chapters, books • Abstracts at conferences • Presentations at national and international meetings • Academic institutions, industry settings and outreach lectures to lay community • Participation, leadership and mentorship in the research community • Professional affiliations and activities • Patents awarded • Honours and awards

  16. Achievement Area- CPA Scholarship in Creative Professional Activity (see section 3.2, page 15-18) • Professional Innovation / Creative Excellence (see page 15) • Development of Professional Practices (see page 15) • Exemplary Professional Practice (see page 16) Reference “Hollenberg Report, 1983” Section 2.2.1, page 10

  17. Professional Innovation / Creative Excellence “the making or development of an invention, development of new techniques, conceptual innovations, or educational programs made or inside or outside the University (eg. CME or patient education)” “creative excellence – biomedical art, communications media and video presentations – targeted at various audiences from the lay public to health care professionals …”(pg 15)

  18. Development of Professional Practice • “influenced standards and /or enhanced the effectiveness of the discipline” (Page 15-16) • “demonstration of innovation”

  19. Exemplary Professional Practice “that which is fit to be emulated: is illustrative to students and peers” “role model for the profession” “behaviour, style, ethics, standards and method of practice” (page 16)

  20. CPA- Evidence of Scholarship Section 3.2.2 (Page 17) • Publications – papers, monographs, lay • Invitations – scholarly, lay, media • Guidelines and consensus documents • Health policies, government regulations • Program evaluation • Media creations • Unsolicited letters • Awards and recognition professional and community • Media reports • Industry clients • New products, licensed patents

  21. Achievement Area- Teaching and Education Teaching and Education – can be one or all – see page 19 • Sustained Excellence in Teaching (sustained = 10 years) • Significant and High Quality Contributions to Scholarship of Education (curriculum design, evaluation, original educational materials etc) • Contributions to Research in Education • Contributions to Education Leadership

  22. Teaching and Education- important criteria • Teaching/Educational Activity- evidence of quantity, and in comparison to norms for the dept… • Quality of Teaching/Educational Contribution- evidence of mastery and skill (teaching scores, awards, letters) • Educational Innovation and Development- evidence of work and materials with impact and importance ( eg AAMC MedEdPORTAL) • Educational Leadership- evidence of expertise See very helpful details on page 20

  23. Educational Innovation and Development • AAMC Med Ed PORTAL- www.aamc.org/mededportal • An online submission process for educational work to be peer-reviewed • Designed to serve as a unique publishing service for medical educators to get scholarly recognition for their work

  24. Teaching Portfolio Provostial Guidelines for Developing Written Assessments of Effectiveness of Teaching in Promotion and Tenure Decisions(May 14, 2003) http://www.governingcouncil.utoronto.ca/policies/teaching.htm

  25. Achievement Area- Teaching Sustained Teaching only(ie no Education component) • Excellence in Teaching (single criterion promotion) sustained over many years(considered rare basis for promotion) • May request special “waiver of External Review” at Associate Professor application level if no national or international evidence

  26. Achievement Area- Administrative Service Leadership / Administration • Important area of recognition- see section 3.4 page 23 • Define scholarly impact under Research, CPA or Teaching and Education criteria • Place documentation in one of above “area” of promotion dossier • Cross reference from Leadership/Administration area to one of others above

  27. Achievement Area Scholarly work that fits more than one Area? • Provide full detail in one area only • Designate or cross reference • Cross reference documentation material again in other area(s) to show a total of five pieces of work across areas (do not duplicate the documentation in each section)

  28. 5 Minute Stretch

  29. Who Are We? Introductions

  30. Your Binder • Senior Promotion Timeline 2013-2014 • Senior Promotion Criteria Chart • Manual for Academic Promotion • Workshop # 1 - # 2 - # 3 Proposed Agendas • Mainpro-M1 Credits • Senior Promotion Pre-Application Package • Q & A

  31. 15 Minute Break

  32. Welcome our Guest Panel • Dr Shirley Lee • Dr Amna Husain • Dr Julia Alleyne • Facilitator: Dr Barbara Stubbs

  33. Take Home Messages • Meet with your Chief to determine your readiness for promotion • Meet with Lynn Wilson • Update your CV • Identity 5 pieces of work that your are particularly proud of • Deadline for the pre-application is April 2 2013

  34. Any Questions?

  35. Evaluations Please complete them using the iclickers we will be handing out shortly…

  36. Please wait for instructions….. Power “ON” your clicker Wait for instructions please…….. Do you have an iclicker in your hand? (test question) • A – Yes • B – No • C – What is an iclicker? • D – This is fun! • E – I do not understand…

  37. Testing – one, two, three Does your iclicker have a green light? (test question) • A – Yes • B – No • C – What is an iclicker? • D – This is fun! • E – I do not understand…

  38. A real question ….. Upon completing Workshop # 1, I have a better understanding of the senior promotion process: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

  39. A real question ….. I now understand the criteria and the pathway to success for a senior promotion: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

  40. A real question ….. The Senior Promotion reference binder will serve as a valuable tool in preparing and submitting a Senior Promotion application? • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

  41. A real question ….. I plan on applying for a senior promotion in the near future (one – two years): • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

  42. A real question ….. I plan on submitting a pre-application for this academic year (by April 2 2013): • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

  43. A real question ….. I found the panel discussion to be informative and helpful in going forward in the senior promotion process: • A – Strongly Agree • B – Agree • C – Somewhat • D – Disagree • E – Strongly Disagree

  44. A real question ….. Overall, I found the workshop to be: • A – Very informative and helpful • B – Somewhat informative and helpful • C – Okay • D – Just Okay • E – Won’t come again

  45. Comment Cards….please complete Comment cards have been placed on the table • Please let us know how this workshop will make a different to you in the future? • Any suggestions for next year?

  46. See you at Workshop # 2 Power “OFF” your clicker Please leave at the table …….. Thank You

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