Affordable Computerized Maintenance Management Solutions (CMMS)

1. Affordable Computerized Maintenance Management Solutions (CMMS) Gabi Miles Hach Company May 22, 2009

2. Why Have a Maintenance Strategy • Helps to manage your time • Plan when you do jobs • Keep a record of what you do • Stay organized • Improved system reliability • Helps you save money! • Reduce down time (fix before it breaks) • Meet regulatory compliance • Better inventory management • Increase the residual value of your equipment

3. Maintenance System Options • Manage maintenance department manually • Automate the management of the maintenance department • Automate Asset Management and Maintenance

4. Manual Method Uses spreadsheets, 3x5 cards, paper calendars to manage the maintenance schedule • Pro: • Very easy to implement • Inexpensive • Con: • Reduces likelihood of implementing a rigorous maintenance schedule • Potential unscheduled down time increases costs • Paper work to manage – file, track, lose? • Summary reports are very difficult to do Do Job 1 Go to site 3

5. Some Potential CMMS ROIs* • CMMS users gain productivity: ~28% • Inventory reduction: ~18% • Downtime reduction: ~20% • Maintenance labor reduction: ~ 10% to 40% • Energy cost savings: 5% to 10% • Project Management efficiency increase: ~5% • Increase equipment value for resale: ~10% to 20% *various studies

6. Asset & Maintenance Management A computer program with a wide range of capabilities for an organization’s maintenance operations. • Pro: • A comprehensive tool with lots of features • Ideal for finance and asset managers • Con: • Over 60% of implementations fail! • Typically require big changes • Costly ~ 50K+ to $4.5M • Complex systems: garbage in – garbage out

7. Example: DATASTREAM

8. Automate the Maintenance Department A computerized maintenance management program for maintenance operations • Pro: • Simplicity of features focused on the maintenance department • Easy to setup, learn and use • Con: • Not well suited for large organizations with complex needs

9. Features of an Automated Solution • Designed for maintenance people • Easy, cost effective maintenance scheduling solution • Easy to use calendar • Tracks details that matter to maintenance • Provides instructions, equipment drawings and pictures. • Stays with a familiar format and simple process • Provides maintenance and business information

10. It Should Work the Way You Do! • You put your jobs on a calendar. • You check them off when they are done. • You record the work in the equipment card file...

11. Interactive, Color-coded Calendar A simple calendar easily manipulated Flexible scheduling of preventative work orders Track corrective work orders

12. Generate Work Orders • Incorporate graphics, detailed instructions, manuals • Print for all or just for specific workers • Add as many details as you need • Use portables for accuracy and flexibility

13. Document Your Work • Document what you need to: • Who • What • Parts used • Parts cost • Labor hours

14. Generate Maintenance and Business Reports • Equipment History • Top Ten List • Open work orders • Equipment list • ???

15. Consider Ease of Set Up • Flexibility • Security • Link to SCADA

16. CMMS Options: What’s The Best Fit? • Manage maintenance department manually • Automate the management of the maintenance department • Automate Asset Management and Maintenance

17. CMMS Options: What’s The Best Fit? • Organizational needs • IT needs • Purchasing • Finance (asset mgmt) • Comfort with computer systems • Facility size

18. Water Information Management Solutions Dashboards Accurate, useful information • Lab Data • LIMS • Benchsheets • Commercial Lab Secure Central Storage Useable, Actionable, Reportable, Supportable • Process data • SCADA / Historian • OPC, MODBUS, etc • Dataloggers • Operator logs Calculation Engine • Field data • Portables • Log sheets Compliance & Verification Engine • Other • CMMS • USGS • EPA • Third Party • Commercial Lab • Engineering Firms

19. What Is Water Information Management?