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Mandates Management Module

Mandates Management Module. Secretariat for Administration and Finance. August 18, 2009. Background Mandates on the Management of Mandates. General Standards.

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Mandates Management Module

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  1. Mandates Management Module Secretariat for Administration and Finance August 18, 2009

  2. Background Mandates on the Management of Mandates General Standards Article 88a: “Maintain a database with the current mandates, which contains, among other things, the following information: the beginning and end of the mandate, origin of the mandate, program area, organ responsible for its execution, etc. This information must be used as a basis for determining actions to be undertaken by the General Secretariat during the budget year and should be made available to the Member States”. (CP/RES. 703 (1122/97)) dated May 27, 1997. Article 88b:“Prepare, as far as possible, a classification of the mandates in each area, according to the level of priority the General Secretariat believes they should have”. (CP/RES. 703 (1122/97)) dated May 27, 1997.

  3. BackgroundMandates on the Management of Mandates General Assembly AG/RES. 1 (XXXVI-E/08) rev. 1 (Sep. 30, 2008)III.2.d“To instruct the Permanent Council to conduct, beginning in October 2008, a thorough review of all resources and expenditures of the Organization in the context of existing mandates, in order to prioritize and optimize the use of resources for future program-budgets…” CAAP (Oct. –Nov. 2008) Has requested the GS/OAS to provide a list of mandates by program area, the cost of executing these mandates and the results of their implementation.

  4. Mandates Management Module Mandates • Classified according to: • Sources • Pillars • Responsible organizational units PlannedResults • Presented according to: • Functional Categories • Pillars • Responsible organizational units ProgrammedResources • Linked by: • Pillars • Results • Responsible organizational units

  5. Mandates Management Module Mandates PlannedResults Administer the mandates registry ProgrammedResources Objectives Report on results and resources according to mandates

  6. Mandates Management Module Mandates PlannedResults Mandates Registry ProgrammedResources Classification of Mandates Functions Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates

  7. Mandates Management Module Mandates PlannedResults Mandates Registry ProgrammedResources Classification of Mandates Functions Linking Mandates to Planned Results and Programmed Resources Follow-up onthe Mandates

  8. Mandates Mandates Registry PlannedResults General Assemblies 2006, 2007 and 2008 (ordinary and extraordinary) All Mandates Charter of the OAS ProgrammedResources Democratic Charter • Sources of registered mandates Summits of the Americas (all) Strategic Plan of CIDI (last version) Only Mandates for the GS Interamerican Conventions (all) Ministerial Meetings (last meeting of each year) Interamerican Action Plans and Programs

  9. Mandates Management Module Mandates PlannedResults Mandates Registry ProgrammedResources Classification of Mandates Functions Linking Mandates to Planned Results and Programmed Resources Follow-up on the Mandates

  10. Mandates Classification of Mandates Mandate 1 Mandate 2 . . Mandate “n” Mandate Group1 PlannedResults Mandate 1 Mandate 2 . . Mandate “n” Mandate Group2 ProgrammedResources Mandate Group“m” Mandate 1 Mandate 2 . . Mandate “n”

  11. Mandates Classification of Mandates PlannedResults Mandates grouped according to three levels of functional classification: ProgrammedResources

  12. Mandates Classification of Mandates PlannedResults Democracy and Governance Human Rights ProgrammedResources Integral Development Multidimensional Security Policy Direction Support to the member States Administration Infrastructure

  13. Mandates Classification of Mandates PlannedResults Examples for Human Rights: Measures of protection and follow-up on cases ProgrammedResources Support for the policies of promotion and protection

  14. Mandates Classification of Mandates PlannedResults Examples for “Measures of protection and follow-up on cases for Human Rights” ProgrammedResources

  15. Mandates Management Module Mandates PlannedResults Mandates Registry ProgrammedResources Classification of Mandates Functions Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates

  16. Mandates Mandate 1 Mandate 2 . . Mandate “n” Classification of Mandates Mandate Group1 PlannedResults Mandate 1 Mandate 2 . . Mandate “n” Mandate Group2 ProgrammedResources Mandate Group“m” Mandate 1 Mandate 2 . . Mandate “n”

  17. Mandates Classification of Mandates Mandates Group1 PlannedResults MandatesGroup2 ProgrammedResources MandatesGroup“m”

  18. Mandates Classification of Mandates Linking Planned Results Mandates Group1 Operating Plan PlannedResults Mandates Group2 ProgrammedResources Mandates Group“m”

  19. Mandates Linking Mandates to Organizational Units PlannedResults Eachgroup of mandates isassignedtooneor more responsibleOrganizationalUnit. ProgrammedResources Example: the mandate groupswithinthe pillar of Human Rights are assigned, accordingtotheircompentency, tothe IACHR, totheCourt IHR, tothe CIM and tothe IIN.

  20. Classification of Results Mandates PlannedResults Theoperatinggoals of eachOrganizationalUnit are registeredin theOperating Plan System (in use since 2006). ProgrammedResources Theoperatinggoals are groupedwithinthe mandate groupspreviouslyestablished.

  21. Mandates Linking results with mandates PlannedResults Theoperatingresults are linkedto mandate groupsaccordingtotheresponsibleorganizationalunits. ProgrammedResources Mandate groupresults are assignedautomaticallytothecorresponding sub-pillars and pillars.

  22. Mandates Linking Programmed Resources Linking Planned Results Mandates Group1 Operating Plan PlannedResults Mandates Group2 ProgrammedResources Mandates Group“m” Human Resource 1 Human Resource n . Material Resource 1 Material Resource n

  23. Mandates Assigning Resources PlannedResults The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget. ProgrammedResources The resources are associated with the operating goals of each unit through the corresponding annual operating plan.

  24. Mandates Linking Resources to Mandates PlannedResults Eachoperatinggoal has human and material resoucesassociatedwithitfromboththe regular fund and otherfunds. ProgrammedResources Theresources are linkedto mandate groupsthroughtheresults.

  25. Mandate Management Module Mandate Registry Classification of Mandates Functions Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates

  26. Our Challenge Circa 50Responsible Organizational Units 8Sources Identified

  27. Mandates Types of Reports PlannedResults ProgrammedResources Thestandardtype of reportscovers a threeyearperiodwith a lag time of oneyearbetween mandates and results

  28. Mandates Types of Reports PlannedResults ProgrammedResources Thestandardtype of reportscovers a threeyearperiodwith a lag time of oneyearbetween mandates and results

  29. Types of Reports Mandates PlannedResults ProgrammedResources Thestandardtype of reportscovers a threeyearperiodwith a lag time of oneyearbetween mandates and results

  30. Classification of Mandates Democracy and Governance Human Rights Integral Development Multidimensional Security Policy Direction Support to the member States Administration Infrastructure

  31. Classification of Mandates Examples for Human Rights: Measures of protection and follow-up on cases Support for the policies of promotion and protection

  32. Classification of Mandates Examples for “Measures of protection and follow-up on cases for Human Rights” : Preventative measures against forced disappearance Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights Measures against racism Access for victims to the Inter-American System of Human Rights

  33. Mandate Management Module Mandate Registry Classification of Mandates Functions Linking Mandates to Planned Results and Programmed Resources Follow-up on Mandates

  34. Next Steps Review and validatesources and classification of mandates PoliticalBodies Reportonqualitativeresults OrganizationalUnits of the SG ExtendthescopetoallPillars Next Steps SAF/DPF & DOITS DevelopPhase II of the Module SAF/DPF & DOITS Integratethe Module withthecoresystems of the SG SAF

  35. Mandates Management Module Secretariat for Administration and Finance August 18, 2009

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