TSA Leagues TDYSL Team Managers Webinar

1. TSA LeaguesTDYSL Team Managers Webinar April 2016

2. Introductions • Alan Gould – TSA Executive Director • Lorin Berballa – TSA League Administrator

3. Agenda • Overview of E2E processes • Game related documents • League Rule highlights • Important Dates and deadlines • Conduct and Communication • Questions answered

4. E2E Processes • Activating your account • Entering team colors • Entering the team roster • Game sheets • Game reporting

5. The TSA Leagues Web Site Overview • The TSA Leagues will rely extensively on their web site to operate • We need all teams to play their part in keeping the site up to date • Our url is www.tsaleagues.com

6. Pre Season Tasks • Each coach or manager has to perform the following tasks before the season starts • Activate their My Team account • Choose the team’s playing colors • Enter their player roster • Enter their shirt #’s • Ask your assistant coach or team manager to also activate the My Team account

7. Activating your Team Account…1 • Click on the My Team button • Click on the Activate link • You will be asked to enter an activation code. • Code: 2016league • Click submit to continue

8. Activating your Team Account…2 • Next you will be asked for your details. • Please ensure that you select the correct team, other teams have similar names • Finally you will be asked for your password. This is what you will use to log into the site in the future • Click next to continue

9. Activating your Team Account….3 • Next you are asked to select your uniform • Click on next • Note that only the 1st person to activate your team account will see this step.

10. Activation completed • When you have finished the activation process you will see this screen. • Note that you will see some more tools.

11. Adding Players to Roster • As a team manager you will be responsible for adding your players to the E2E system • We suggest you start this process immediately to avoid any issues

12. Entering your roster • You will need to enter your team roster into the database. • To do this click on Add to Squad • You will be restricted to 18 players for TDYSL teams • Click on Submit button to save the changes

13. Modifying your roster • Use the Modify Squad tool to change any of the details of your squad

14. Shirt #’s • Use the Shirt #’s tool to enter the players shirt #. This will save you time when you create game sheets

15. Game Day Tasks • You will be required to perform two tasks on the day of a game • Create a game sheet for each game • Submit an on-line game report after the game (within 48 hours) • As soon as both teams have submitted a game report the standings will be updated and the result is posted on the web site

16. Creating a Game Sheet…1 • To create a game sheet click on the games button and select the Game Sheet tool. Note that you will only see this when you are logged in as a coach • Select the game that you require from the drop down box. • Click next

17. Creating a Game Sheet…2 • You are now asked to select your roster for that game • Click next

18. Creating a Game Sheet…3 • You are now given instructions on how to create your game sheet • Click on the link to open a new window with the game sheet

19. Creating a Game Sheet…4 • This will create a game sheet for you. • Print 3 copies of the game sheet • Bring all 3 copies to the game

20. Submitting a game report..1 • To submit a game report click on Games button and select Game Report • Follow instructions to completion • Note that the game report will appear after each game • You have 48 hours to complete the game report • Note you will receive an email reminder every day but you have 48 hours to complete the report

21. Submitting a game report…2 • If you are the first team to submit a game report you will be asked to enter the game result • If you are the second team to submit a game report you will be asked to agree with the game score submitted by your opponents • Also enter the number of yellow and red cards your team had and the names of any call ups

22. Submitting a game report…3 • Then use the drop down boxes to enter the names of the goal scorers, the players who received a card and the name of the goal keeper if there was a shut out

23. Submitting a game report…4 • Confirm you have entered your game details correctly. • When both teams have submitted a game report the standings are updated and the result is posted on the web site

24. Game Related Documents • For each game you will require 3 game sheets • You will need all player books and coaches books without exception • Additional forms located on www.torontosoccerassociation.ca “Leagues” tab  “Forms” • Referee Issue Form • Field Complaint Form • Must be signed by club rep/admin

25. League Rule Highltights • It is mandatory for all coaches and managers to be aware of the league rules • League rules can be found on our website www.torontosoccerassoiation.ca

26. League Rules Highlights • 8.3 - Prior to every game the home team will be responsible for providing the referee with two size 5 match balls of regulation size in satisfactory condition. EXCEPTION- GU13 in which the home team MUST provide the referee with the mandatory “EIR Soccer” balls provided by the League. Failure to use these balls may result in discipline. • 8.5 - In the case of both teams wearing similar colors, the home team must change and the visiting team must wear their registered declared colors. Failure to comply will result in a default charged against the home team. If the away team fails to wear their registered declared colors the game will result in a forfeit for them

27. League Rules Highlights • 8.12 – Only certified (as in 8.11) registered officials (minimum of 2 and maximum of 4 –i.e. Coach, Assistant Coach) shall be permitted to sit on the bench. A female team manager is permitted to sit on the bench (registered but not certified) ONLY on a female team that does not have a female coach (vice versa also applies). • 9.12 - Clubs will be held responsible if a game is abandoned because of the actions of its players, officials, parents or spectators and will be subject to a disciplinary hearing, and will be fined as per OSA discipline policies.

28. League Rules Highlights • 9.4 - Mandatory player/ coach book checks MUST take place at least 15 minutes prior to the start of every game (players/ coaches who show up after book check must complete this procedure at half-time), all players and team officials must have their ID Book, Trial Permit and/or Temporary Registration Permit available for presentation to the opposing team official. Anyone who is unable to produce his/her registration book or Trial Permit or Temporary Registration Permit prior to any game will NOT be allowed to play/coach.

29. League Rules Highlights • Referee fees are to be paid in full by each team prior to game start

30. League Rules Highlights • 11.1 - In the event of a team defaulting a game (i.e. not showing up or showing up without required number of players to meet minimum requirement to field a team), the defaulting team’s club will be liable to discipline from the league in the form of a $200 fine. The defaulting club shall pay the whole of the game official’s fees, field fees and any other expenses reasonably incurred. • 11.3 - In the event of a team defaulting (2) two games during a given season, the defaulting team will be subject to discipline, which may include expulsion from the League. • 11.4 - Teams withdrawing or expelled from the League after March 15th will forfeit the entire League fee, bond fee, and the club will be fined $1,000.

31. League Rule Highlights • 12.4 - Any postponed and cancelled games due to weather/field/lighting conditions must be played no more than 14 days from the original scheduled date. The home team’s club must contact the away team’s club and offer two options of date/time for away team to choose from. If the two teams’ clubs cannot reach scheduling agreement within 7 days after the postponed game, the TSA will impose the fixture date and time. The only exceptions to this, with an appropriate extension, will be if the 14 day period coincides with the league’s black out period. • Someone from your bench MUST be certified with making Headway In Soccer

32. Important Dates and Deadlines • Mandatory Coaches Kick Off – April 30th • Team Head Coach waivers due April 30th • Season kick off – May 24th • Deadline to add new players or Team Officials – July 31st • TDYSL Cup Final weekend will be Sep 17th – 18th

33. Important Dates and Deadlines • The cup scheduling will be a “play by” date as opposed to “play on” date • Round One Completed by: June 18th • Round Two Completed by: July 16th • Round Three Completed by: Aug 20th • Cup Finals: Sep 17th – 18th

34. Conduct and Communication • Respect The Game • Codes of conduct for coaches, players, spectators and referees. • Focussed on creating and maintaining a positive environment for our young players • “The Respect Button” • Communication leads to action and reaction! • Proactive and Reactive in 2016 • Discussed at Coach Meeting- please discuss expectations with your teams, and communicate when these expectations are not met

35. On-Going Communication • If you don’t know- contact your Club Administrator first! • If they don’t know, ask that they contact Lorin at the TSA via email at TSAleagues@soccer.on.ca • We cannot communicate directly with Coaches and Managers so please read the rules, and the other League related documentation before contacting anyone! • The answers are there if you just take a few minutes to find them. • For “same day” issues (within 24 hours) a phone call is better than email • The after hours cell can be called for after hours emergencies only (no referee, opponent team) • After Hours Emergency: 647 - 525 - 7515

36. Questions? • If you have any questions now is a good time to ask them

37. Further Information • Please contact Lorin at the TSA Office for any questions