AG Team managers’ briefing

1. <Insert Event Logo> <Insert Date> AG Team managers’ briefing

2. Briefing agenda • Welcome and Introductions • Competition Jury • Schedules and Timetables • Check-in and Procedures • The course • Post-Race Procedures • Weather forecast <Insert Event Logo>

3. Welcome and Introductions • <Insert name>, <highest ranked ITU Executive Board representative> • <Insert name>, ITU Team Leader • <Insert name>, ITU Technical Delegate • <Insert name>, ITU Assistant Technical Delegate • <Insert name>, ITU Race Referee • <Insert name>, ITU Medical Delegate • <Insert name>, LOC Director {comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest} <Insert Event Logo>

4. Competition Jury • <Insert name>, Chair • <Insert name> • <Insert name> {comment – to be deleted: Insert the names of the Competition Jury Members} <Insert Event Logo>

5. Schedule and Timelines Day { comment – to be deleted: include the day } hh:mm – hh:mm Action{ comment – to be deleted: include the action} {comment – to be deleted: you need to provide information for the following scheduled activities: registration times, training/familiarization schedule, nations parade, pasta party, transition check in, warm up and start times, ceremonies, closing functions} <Insert Event Logo>

6. Schedule and Timelines { comment – to be deleted: include table with the following information: race category/ race numbers/ start times/ body marking/ cap colour } <Insert Event Logo>

7. Registration Process Athlete must register in person. Athlete must present a photo identification document (passport, driving licence, national id card, triathlon licence with photo).   No payment – no race pack: payment in cash at the accreditation desk is possible before the registration process. Payment can be made by Team Manager or directly by the athlete if approved by the Team Manager {modify according to the event} <Insert Event Logo>

8. Registration Process • Swim cap (check you have right colour) • Timing chip • Bib number • Body decals + wetsuit decals • Stickers (3 for helmet, 1 for saddle, 1 for sports bag) • Wristband/ Accreditation {choose the correct} • {modify according to the event} <Insert Event Logo>

9. Cut off times { comment – to be deleted: the cut off times, if applicable} <Insert Event Logo>

10. Parade of Nations • {Insert all the important information regarding the parade of nations} <Insert Event Logo>

11. Waves start times {comment – to be deleted: incude a table with the start times, the AG categories per wave and the swim cap colours} <Insert Event Logo>

12. Check-in procedures Entering the venue Using the accreditation / wristband {comment – to be deleted: include the colour wristband that will be allowed} • Reviewyour time slot to ensuresmooth check-in • Check-in the daybeforeismandatory Race day check in: • Body marking check(to be applied to each arm and leg, age category on one calf) • Bag storage

13. Check-in procedures • Bib number • Uniform • Bike check with race number (Bike mechanic available) • Helmet check with race number • To add any equipment to the bike, you must obtain approval from the Race Referee up until 10 minutes after the end of the Athletes‘ Briefing. It is not allowed to leave any equipment (own box, towel, etc) in the TAMarking is strictly forbidden <Insert Event Logo>

14. Transition check-in schedule Time schedule • hh:mm – hh:mm • Timeshcedule per wave • Go in the gatecorresponding to yourcategory / wave <Insert Event Logo>

15. TA check-in flow <Insert map with the flow of TA> <Insert Event Logo>

16. Wave start times <Insert table with waves, categories, swim cap color, athletes per category, athletes per wave and BIB numbers> <Insert Event Logo>

17. The Venue <Insert map and point the transition zone, the athletes lounge, the start area, pre-start area and the finish> <Insert Event Logo>

18. Pre-start Procedures Athlete line-up: • {comment- to be deleted: describe with details the athletes line up} • Bag-drop area: no otherequipmentthan the one used for the competition are in TA. The restiseithergiven to one of your support team or dropped in the bag drop area at {insert location} . Use bag sticker. • Pre-start area (4 boxes): bethere 30 minutes beforestart. Listen for announcements. Look for swim cap colors. Ensureyou have your timing chips • Start: Do not take non-essential equipment to startplateform, including water bottles or clothing. Give to support team or place intobins. <Insert Event Logo>

19. Start Procedure Athletes in position: • Follow instructions of the start officials • The start can be given any timeafter the TD announces ”On your mark” • Electronic horn blast / Air horn blast {choose the correct} • The race starts • Starting in an earlier wave: DSQStarting in a later wave: time starts from your wave.No start between waves is allowed. <Insert Event Logo>

20. The Course Swim <number> lap(s) of <lenght of one lap>m Bike <number> laps of <lenght of one lap>km Run <number> laps of <lenght of one lap>km <Insert Event Logo>

21. The Course <Insert the overall course map> <Insert Event Logo>

22. Swim course • Today’stemperature: Water: °C(hh:mm) Air: °C WBGT: °C Relative humidity% • Wetsuit allowed/ Wetsuit not allowed {choose the correct} • In case of non-wetsuit event the bib number is forbidden during the swim • Buoys to left/ right shoulder {choose the correct} • <number of laps>laps(total distance of <total lenght of the swim in meter>m) • Distance to the first turn buoy<lenght in meter>m • Take cap, gogglesto transition into your area • Warm up area outside the course

23. Swim course Map <Insert Swim Course Map with the warm up area> <Insert Event Logo>

24. Swim Exit to Transition Zone <Insert Swim Exit to TZ Map> <Insert Event Logo>

25. Transition Area • Traditional Bike Racks – numbered – every 75cm • Orientation boards at the beginning of each rows • Special care on the proper placement of the bicycle on the bike rack (please check rules) • All equipment within your space • Do NOT stop at swim exit or anywhere before TA to remove your wetsuit • Bags to the Athletes Lounge <Insert Event Logo>

26. Transition Area • Helmetsmust befastenedbeforeunrackingyour bike • Bike bib numberis not mandatory for the bike segment, but mandatory for the run • Uneven surface transition. Grass canbeslippery. • Mount line isgreen. • Dismount line isred. <Insert Event Logo>

27. Transition Zone Flow <Insert TZ to Bike entrance map> <Insert Event Logo>

28. Bike course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Hilly / flat and technical / not technical {choose the correct} • Always ride on the right, pass on the left • Warn the athlete you want to pass • 1 Wheel Station{if applicable} For location see the map • Timing mat at the end of each lap, but you are responsible to count for yourself • Penalty boxes on the {insert location} • Dismount line on the {insert location} <Insert Event Logo>

29. Bike course • Draftillegalevent • If shown a BLUEcard for drafting, youMUST STOP AT THE NEXT PENALTY BOX • Sprint: 1 min/penaltyStandard: 2 min/penalty • FAILURE TO STOP AT THE NEXT PENALTY BOX: DSQ • Littering areas attached to each aid stations and marked with the following signs: • Time penalties for littering on bike course will be served in bike penalty box • 2 accumulated time penalties = DSQ <Insert Event Logo>

30. Advice of Penalties • How do you know if you need to serve a penalty? • The official will do the following – • Sound a whistle or horn • Show a BLUE CARD • Call your number • Advise you of the PENALTY • If you are shown a RED CARD, you may be disqualified <Insert Event Logo>

31. Bike Course Map <Insert Bike Course Map (show locations of wheel station, penalty box, lap counter & littering zones) (clarify the route per lap)> <Insert Event Logo>

32. Draft Zones • Legal distance: 10m from front wheel to front wheel 20 seconds to overpass • Motorbike draft zone: 12m long 10m <Insert Event Logo>

33. Caution Caution signal: three sharp whistles and red flags <Insert Event Logo>

34. Bike Exit to Run Entrance <Insert map with Bike exit to TZ and the TZ to Run entrance flow > <Insert Event Logo>

35. Run course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Timing mat at the end of each lap, but you are responsible to count for yourself • Bib number must be worn in front of the body • Photo-finish

36. Run course • Aid stations: • <number> per lap • For locations see the map • Water, isotonic drinks, fruits and ice sponges {if applicable} • Littering areas attached to each aid stations and marked with the following signs:Time penalties for littering on bike course will be served in T2

37. Run Course Map Insert Run Course Map (show locations of aid station, lap counter, coaches’ area littering zones & finish chute) <Insert Event Logo>

38. Post race procedures • To avoid congestion: go to recovery area after having passed the line • Food and drinks available there • Leave the recovery area after having recovered • Take your bags at bag-drop-off • Bike check-out times:{insert times} Team MedicalAccess: Only team medical will be allowed to enter the medical tent if invited by the ITU Medical Delegate’s permission. <Insert Event Logo>

39. Finish Area Map Insert finish area map (show locations of medical area, bag drop area, recovery area, coach area, podium area) <Insert Event Logo>

40. Results & Medal Ceremonies • {enter locations that the results will be posted} • Medal Ceremonies: {insert times} First three athletes of each category are requested to be at the meeting-point 15 minutes before; youngest AG will be awarded first. Be punctual as we must start on time. For the athletes on the podium who are unable to attend the medal ceremony, we will give the medals to the National Team Leader/Coach AT THE END of the medal ceremony. <Insert Event Logo>

41. Medal Ceremonies Map Meeting point: {insert location} Insert medal ceremonies map (show locations of podium and meeting point) <Insert Event Logo>

42. Opening/ Closing Ceremony • {Insert all the important information regarding the opening/ closing ceremony for the medalists and the attendances} <Insert Event Logo>

43. Important Updates • {If applicable} <Insert Event Logo>

44. Weather forecast TempWeather Friday….ºC <type> Saturday….ºC <type> Sunday….ºC <type> <Insert Event Logo>

45. Good Luck! <Insert Event Logo>