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StudentInformation (DASL)

This document provides a detailed update on the EMIS revisions and enhancements for the Student Information system as of May 6, 2013. Key highlights include project updates led by Greg Spencer, modifications for 13N and 13G, and new additions to the FN Attributes Tab. Noteworthy changes involve reporting for withdrawn and graduated students, new diagnostic result codes for the 3rd Grade Reading Guarantee, updates to assessment reporting standards, and adjustments to district wellness policy elements. Future changes are also outlined, ensuring compliance and improved functionality.

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StudentInformation (DASL)

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  1. StudentInformation (DASL) EMIS Updates May 6, 2013 Debbie Barbee Greg Spencer

  2. Agenda • Project Update – Greg Spencer, Director of StudentInformation • What’s new for 13N & 13G • Other updates • FY14 Changes

  3. Project Update

  4. 13N Updates • Some changes pending documentation from ODE • Some changes in 13.5 release – May 8th • Remaining changes for N or G in Hotfix

  5. 13.5 Updates New Element: Attending Building IRN Next Year • Added to FN Attributes Tab

  6. Attending Building Next Year • Value must be building IRN within district or ‘******’ • ‘******’ for Withdrawn & Graduated students • All students defaulted to ‘******’ for now • Per ODE, if you can’t report a school IRN value for ‘N’, report ‘******’

  7. Related Updates (13.5) • Student Profile Bulk Update (diagnostic elements & Attending IRN NY) • Power Withdraw – will update value to ‘******’ when students are withdrawn • Student District Withdrawal (single student)

  8. 13.5 Updates New Diagnostic Result Code elements for 3rd Grade Reading Guarantee – Reading, Math & Writing

  9. 3rd Grade Reading Guarantee • All students defaulted to ‘**- Not Required’ • Use Student Profile Bulk Update to update applicable students • Only need to update applicable grade levels

  10. Future Related Changes • Update FN transfer to include new elements • Student Promotion to automatically populate to promoted building • Student verification error/checking • EZQuery Pages (SSS, JVS/Home Share, EMIS Demographics display)

  11. FN Record Changes

  12. 13.5 Updates – DL Building Grade Schedule Updates • Reinstated the ‘Copy records from Reporting Period K’ function

  13. DN District Record Update Add element for District Wellness Policy • Added to District DN record • Y/N Values only Waiting on requirements for PE Assessment Performance Indicator attributes

  14. 13.5 Updates Student Verification • Added checks for the new 3rd grade guarantee elements

  15. 13.5 Updates Grade Level added to Verify Special Education messages and reports

  16. 13.5 Updates FA Assessment Changes • Including latest result for each part per student • Include all current year results if student tested multiple times

  17. Assessment Import Changes • Updated Import to handle changes for Alternate Assessments • Will now report scaled score rather than raw score • Still using test type = ‘ALT’ • Applies to OGT & OAA

  18. 13.5 Updates • PS GGG Assessment Maintenance & Otela Maintenance updated • Multiple records with the same date were not displaying in the grid • Now, only latest entered record for the test date will display • Pre-ID for Otela • Added sent to reason JV for students to be included • Corrected issue where students with blank status code description weren’t included

  19. 13.5 Updates WebXam Coordinators Update • Corrected issue where coordinators weren’t updated to the next school year

  20. 13.5 Updates Updates to schedule maintenance pages so users can do a transfer w/a drop or a remove, regardless of whether the course is a CTE course or not • course section assignments • Requests and assignments page

  21. Updates FE Record Transfer added to the period G cycle (In process)

  22. Changes Pending Requirements • Coding for Peterson Scholarship Students • Instructions for reporting Special Ed events for non-pub students • Coding changes in court Placement reporting • Final info on Local Wellness Policy element • PE Assessment result elements on District/Building Maintenance records • Changes related to removing Tech Prep

  23. Additional Changes in Production Special Services Defaults • Values not included in GE transfers

  24. CTE Assessments Tab Updates

  25. Student Missing Override Record- FC Records Enables users to create records for students who were withdrawn in a prior year but were not reported as withdrawn in period N of prior year. Transfer process also included

  26. New Report Builder Reports • Discipline Action – lists actions to students by grade • CTE Assessment Lists (13.6) • Period G Student Core Summary Report • Period K Non-Graduate Core Summary Report

  27. New Search Option on Advanced Student search – Course Section Search

  28. Non-EMIS Updates • Contacts rewrite • Family Groups • Shared student contacts (13.5) • Professional Contacts (13.5) • Future – Discipline rewrite

  29. Other Projects • eTranscript • Student Electronic Record Exchange • LINK

  30. FY14 EMIS Changes Waiting for updates from ODE

  31. Questions? Thank you!!!!!

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