Guide to Online Case Submissions in Radiology: A Comprehensive Overview

1. On line Case Submissions: What are They and How to Submit Thea Moran, MD Asst Professor Louisiana State University New Orleans, Louisiana

2. Why do online case submissions • Relatively easy, fast • If you can read and have computer support, you can electronically submit • Anybody can submit cases: medical student, resident, fellow or staff • Everybody wins • ACGME credits academic effort to both participating staff and residents • Medical students can place on CV • Patients like contributing • Caters to a large audience • Long leash for all contributors

3. Case in Point (CiP) • A section of the ACR website where members of the radiology community can submit interesting cases and readers can review the cases for CME credit. • $200 honorarium per case

4. How to submit a case • Find an interesting case • Go to ACR CiP website and click on “Want to Submit a Case?” • File in the blanks • CiP staff will email you back whether idea was accepted or rejected (usually <1 mo) • Case acceptance doesn’t necessarily = case posting

5. What to include in the write up • Section/subsection • 2-3 “take home points” • History/pertinent data • 2 copies of each image • Findings • Questions • DDx • Discussion • References • Keywords

12. Miscellaneous info • Case content should be in a Word document • Images must be in JPEG format • Once case is subjected to peer review, case is CONSIDERED for posting • Can submit pictures of co-contributors • Payment processed once issued a “go live” date • Donate to LSU Foundation vs self • Will need to fill out individual agreement forms, W-9 Tax forms and Conflict of Interest form

13. Aunt Minnie Case of the Day (COTD) • Section of the AuntMinnie.com radiology interest website • COTD managed by Mark Frank, MD from Indiana University • Academic liason to Aunt Minnie • Direct communication, fast turnaround

14. How to submit • Find an interesting case • Directly email Dr. Frank at marfrank@iupui.edu with the case idea • He’ll get back <1 wk at latest

15. What to include in the write up • Case contributor and institution • ACR Code • History, findings and diagnosis • DDX • Pathologic correlation • Disease • Radiologic w/u and typical findings • 3-4 pearls • References

21. Miscellaneous • Write up should be in Microsoft Word • Images need to be in JPEG (800x600 at largest) • Attach write up and all images in 1 email • Formatting preferences: http://education.auntminnie.com/auntminnie/qmachine.asp?UID=AMWU0001

22. Thea’s suggestions for case submissions • Once you think you have found an interesting case, submit to CiP FIRST • Honorarium • If not accepted by CiP, submit to COTD • Keep list of cases accepted to CiP and COTD • LSUHSC requires signatures from patients/representatives before releasing info for publication

23. Finding “co-contributors” • Resident research day • Resident’s fair • LSU, Tulane each have fairs • Radiology interest group • Resident radiology rotations • Word of mouth

24. Turning your co-contributors loose • Start with COTD case first • Less of a “process” • Quicker turnaround • Gets feet wet • Next, CiP • Process is more “involved” • Longer turnaround

25. Keeping your co-contributors on a “long leash” • Excellent forum for medical students, residents and fellows to express themselves • Minimal supervision needed • Value received NOT proportionate to attending involvement • Gives them a feeling of ownership and responsibility • Frees up your own time and energy while still getting academic credit • Don’t confuse long leash with no leash • Be available for questions • Check in with them at least once a week • Read what they write