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Special Services Meeting

Special Services Meeting . December 2017. Agenda. Tickets/Issues Create a Copy Can’t Complete Icons Working on Student Forms IISP & RISP End of Course EMIS Module Planned Enhancements Electronic Signature Release Schedule Special Services Meetings Questions & Answers.

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Special Services Meeting

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  1. Special Services Meeting December 2017

  2. Agenda Tickets/Issues Create a Copy Can’t Complete Icons Working on Student Forms IISP & RISP End of Course EMIS Module Planned Enhancements Electronic Signature Release Schedule Special Services Meetings Questions & Answers • Sps Statistics • New Sps Districts • End User Requirements • User Audit Form • Internet Explorer 8 • Cherwell • ProgressBook Suite Retreat • DASL Course/Class • WEPS • Sps Enhancement/Defects • Forms Update

  3. NEOnet Sps Statistics There are currently 28 districts, 1 ESC, 2 Career Centers, 2 Digital Academies and 55 Community Schools in the NEOnet consortium using Special Services: Akron Digital AcademyBarberton City SchoolsBuckeye Local SchoolsBrunswick City SchoolsCambridge Community Schools (22)*Cloverleaf Local SchoolsCopley-Fairlawn City SchoolsCoventry Local SchoolsCuyahoga Falls City SchoolsCuyahoga Heights Local SchoolsEdge Academy & Akros MSGreen Local Schools Global VillageInvictus HSKent City SchoolsKids First/TOPs*Manchester Local SchoolsMaplewood Career Center Maple Heights City Schools Mogadore Local SchoolsNordonia Hills City School Norton City SchoolsOrange City SchoolsPortage Lakes Career CenterRevere Local SchoolsRichmond Heights Local SchoolsRiver Gate HSSchnee Learning CenterSpringfield Local SchoolsSteel Academy Stow-Monroe Falls City Schools*Summit Academy Community Schools (24)Summit County PreschoolsSUPER Learning Center*Tallmadge City SchoolsTwinsburg City SchoolsWoodridge Local Schools *indicates new districts

  4. NEOnet Sps Districts • New Districts • 2017-2018 • Cambridge Schools • SUPER Learning Center • Stow-Munroe Falls City Schools • TOPS • 2018 - 2019 • Field Local Schools • Wadsworth City Schools

  5. User Audit Form • NEOnet policy requires that all Special Services Admins have an Authorization Form. • New/Old users missing Audit Forms • Blanks Forms are available.

  6. End User Requirements 17.0

  7. Internet Explorer The ProgressBook Suite Release 17.0 for 2017-2018 in summary • Internet Explorer 8 and older with Release 17.0will not work at all. • All versions between Internet Explorer 8 and 10 will not function properly. • Users running these versions will receive the warning pictured below. • Recommend updating to new version of IE, Google Chrome, Mozilla Firefox or Apple Safari.

  8. Cherwell Helpdesk • Send emails to studenthelp@neonet.org to create Helpdesk tickets. • Must have a subject line • To access the Helpdesk go to the NEOnet website under Support>Helpdesk • Log in using your username and password for the ProgressBook Suite. • We have a new look for the emails coming from Helpdesk as shown below.

  9. ProgressBook Suite Retreat • Save the Date! • Dates: Monday, April 30 – Tuesday, May 1 • Where: Hilton Columbus at Easton • Open to anyone involved in Education • If any district staff would like to be a presenter please contact us.

  10. DataMap and SpecialServices 10 Districts using DataMap Creating Case Management Courses in DASL • Central Location for Course Information – Complete ProgressBook Suite • GradeBook will represent the same look • DataMap allows teachers to view their students and filter reports for only their students • DataMap reports including: Student roster/Class lists Demographics information Interventions Current Course Grades Testing Information (State and 3rd party) • Student Roadmap/DataMap gives complete Testing and Intervention history Bethany Ladich Ladich@neonet.org 330-926-3900 x-601138 or Janet Hayes Hayes@neonet.org 330-926-3900 x-601112

  11. Create Course and Sections in DASL Questions?

  12. WEP’s • Who is using WEP’s in SPS • NEOnet has trained BU, CF, CL, GR, NT, RE, RH, SP • SPS Icon will show in GradeBook • Trainings Available • If you need more information let us know • Coming Soon: • Auto Populate from SIS

  13. Enhancements & Defects Resolved Issues Open Tasks • (D12479) Previously, when you created a new IEP Testing page from an existing IEP Testing page, the accommodations check boxes did not copy correctly. Now, the check boxes copy correctly EMIS • (D12584) Previously, the DisabilityStart Date (if changed) field displayed on Verify EMIS for any IEP or ETR. Now, it correctly displays only when the disability for a student has been changed. Completed Tasks • (D12483) Previously, IEP Effective Dates did not display to all Goal pages of a Progress Report when the report was created from an existing IEP. Now, the dates properly display. Task Queue • (D12565) Previously, teachers were unable to view tasks for their classes. Now, tasks for classes display as expected. Manage Banks • (D12558) Previously, when you created a new bank in My Banks or District Banks, duplicates were created. Now, no duplicate banks display. Enhancements Integration • (E12494) When a student is hidden in a class roster in GradeBook, that student is now hidden in SpecialServices as well. IEP Summary • (E11461) IEP forms now display by Event Date instead of Completed Date. Open Tasks • Verify EMIS performance has been improved. PDFs • The ABCpdf timeout value is now higher than the HTTP timeout value.

  14. Forms Update • Software Answers called the ODE and they are still waiting for approval from their legal department. • VENDORS HAVE NOT RECEIVED THE UPDATED FORMS • Did visit ODE 5/2017 and only had visual • Testing pages changes • Most changes are to 3rd grade reading guarantee • Have calendar year to implement, state would train on changes • Still assuming July 1st completion date

  15. Tickets/Issues • Create a Copy Instructions: • In Open Task, Select Create a New Task • Choose the same template • Keep the same Grade Level and School Year • Due Date – the next day • In Create from Prior – Choose the tasks with the error • Start Task • Print • Complete • Rename the bad copy Delete • Contact an Admin to Delete

  16. Tickets/Issues • Can’t Complete • We often see required forms removed. This results in the not being able to Complete a task. Don’t do this!

  17. Tickets/Issue • Can’t Complete • Sometimes a task does not Complete as result of a corrupted PDF file. • To troubleshoot click on the attachment. It will open with a message that states the data cannot be displayed or an error message. • The file will need to be deleted, rescanned and re-uploaded to Special Services.

  18. Tickets/Issues Icons • GradeBook Special Services Icon - When Completed Tasks are posted to the GradeBook – The icon disappears after 13 mo. • The ability to Copy by using CFE (Creating from Existing) an entire task lasts for 18 mo.

  19. Tickets/Issues Working on Student Forms • You can only open one student and one form at a time • If two users open the same form around the same time, the last one to save wins. That is why the Open By column is there in Open Task or the Lock Form on each of the pages. • If one users opens multiple students or multiple student forms at the same time,the last student form they save can copy to the other student forms opened.

  20. Tickets/Issues IISP & RISP • If a student moves into a district with an IISP or a RISP a new IIEP must be written • ISP and IEP are not the same per the ODE.

  21. Tickets/Issues End of Course (EOC) • Currently if a student is exempted from the consequences of not passing an EOC a Y will display on the Data Collection Form. • If the student is not exempted nothing is displayed on the Exempt column. • An enhancement has been added to change this.

  22. Tickets/Issues • EMIS Module • When running the EMIS Extract, if there are no errors, the file automatically moves over to the Sps Import screen. • There is no need to save this file to your desktop. • You do not have to go back to Special Services and process the file. • If anyone is interested in moving data from Special Services to DASL please contact us.

  23. Planned Enhancements 18.x Updated from the December 6th Special Services User Meeting • AdHoc Reports – Central Report Writer • New Sps Tasks – WAPS, LEP & Medicaid • Live student sync from SIS • Will allow for newly registered students to automatically flow in GradeBook/Sps in real time. • Will allow students registered in future years to have forms started • AutoSave • IEP/ETR in 18.0 • 18.1 the remaining forms • per field • Will stop multiple sessions • No Form Locking / Save and Close • Will allow for better tablet support in the future • Will also allow for more collaboration options in the future • IEPs in Parent Access 18.X

  24. Electronic Signature • These two items were recommended for signing on the IEP and ETR forms: • Lcyyo@PR-03 Wireless Adjustable USB Optical Pen • Amazon - $11.59 • Huion H420 Graphics Drawing Tablet Board Kit • Amazon – $29.99 *Please note these are approximate prices

  25. Release Schedule ProgressBook Suite Release Schedule 2017-2018 17.2.0- Mid December 17.2.1- Late December 17.3.0- Mid February 18.0.0 - June 2018

  26. Special Services Meeting Friday, March 9, 2018 - Quarterly Friday, May 11, 2018 – End of Year All Meetings are held from 9:00 – 11:00 in Room B.

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