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HR Management meetings Monday, October 15, 2018 Denver Campus: 9:30 a m -11:00 a m

HR Management meetings Monday, October 15, 2018 Denver Campus: 9:30 a m -11:00 a m Business School-BUS-4500 Gates Classroom Anschutz Campus: 2:00 pm – 3 :30 pm Shore Family Forum M24-110, Nighthorse Campbell Native Health. Welcome &  new HR staff introductions

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HR Management meetings Monday, October 15, 2018 Denver Campus: 9:30 a m -11:00 a m

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  1. HR Management meetings Monday, October 15, 2018 Denver Campus: 9:30 am -11:00 am Business School-BUS-4500 Gates Classroom Anschutz Campus: 2:00 pm – 3:30 pm Shore Family Forum M24-110, Nighthorse Campbell Native Health

  2. Welcome &  new HR staff introductions • Retirement Ready Sessions • TIAA Digital Challenge • Parental Leave/Classified Staff • OFCCP Review - Anschutz • PMR Process Initiative • HireRight update

  3. Hiring International Students: What You Need to Know Presented by Michelle Larson-Krieg, Director, International Student & Scholar Services October 15, 2018

  4. Overview Of Presentation • Employment for F-1 & J-1 Students • On Campus Employment • Off Campus Employment • CPT • OPT • Academic Training • Employment Authorization Documents

  5. Employment for F-1 & J-1 Students • F-1 visa status was designed for individuals whose primary purpose for being in the U.S. is to study. • The overall purpose of the J Program is to provide foreign nationals with opportunities to participate in educational and cultural programs in the United States and return home to share their experiences, and to encourage Americans to participate in educational and cultural programs in other countries. • Employment for nonimmigrants in F and J status is strictly regulated.

  6. Employment for F-1 & J-1 Students U.S. Citizenship and Immigration Services (USCIS) views working without authorization as a serious offense. • An international student who works without appropriate authorization will lose his/her immigration status and must leave the US immediately. • Likewise, a students who loses his/her status for another reason will automatically lose any employment benefits. • Working without authorization has serious and long-term consequences.

  7. F-1 Students – On Campus Employment • On-campus employment must be performed either • on the school's premises, including on-location commercial firms which provide services for students on campus, • School bookstore or food court – YES! • Call Center that solicits donations for capital projects and scholarships – PROBABLY NOT. • at an off-campus location which is educationally affiliated with the school. • Civil Engineering students working with City of Denver as part of a class project.

  8. F-1 Students – On Campus Employment • On-campus employment is allowed “incident to status,” and does not require permission from a Designated School Official (DSO). • On-campus employment must not exceed 20 hours a week while school is in session. • During designated school breaks, an F-1 student is allowed to work up to 40 hours a week. • An F-1 student must actually be enrolled in classes to hold a student job, such as Research Assistant. • And, they must be otherwise maintaining their F-1 status to take advantage of employment benefits.

  9. F-1 Students – On Campus Employment • Individuals who are in a non-immigrant visa status are not eligible for a social security number until they have an an offer of employment. • In addition to an offer letter, an F-1 student needs a letter from a Designated School Official (ISSS staff member) confirming that they are in valid status to apply for a Social Security Number.

  10. F-1 Students – On Campus Employment • To apply for an SSN, the student will need an original letter of offer dated and signed by the student’s supervisor, that includes the following: • Job title • A brief job description • The employment start date • The number of hours the student will work • The name and phone number of the student’ supervisor • The University of Colorado Denver’s Federal Employer Identification number, which is 84-6000555

  11. F-1 Students – On Campus Employment • You may hire an individual who is authorized to work, but who does not yet have a SSN. • An individual who does not yet have a SSN may begin working without it. • However, the employee usually cannot get paid until s/he has the SSN. • If you have an employee who does not receive his/her SSN within 30 days after applying, please contact International Tax.

  12. J-1 Students – On Campus Employment • A J-1 student must be in good academic standing to engage in on-campus employment. Work cannot interfere with progress towards degree. • A J-1 student must report his/her on-campus job to ISSS before beginning employment. • An ISSS staff member who is a Responsible Officer (RO) or Alternate Responsible Officer (ARO) must record any on-campus employment in the student’s SEVIS record.

  13. F-1 Student – Off Campus Employment • F-1 students may engage in off-campus employment only after they have been studying for a full academic year. • There are three main types of off-campus employment, Curricular Practical Training (CPT), Severe Economic Hardship, and Optional Practical Training (OPT).

  14. F-1 Students – Curricular Practical Training • An F-1 student may be authorized by a Designated School Official (DSO) to participate in a curricular practical training program that is an integral part of an established curriculum. • Curricular practical training (CPT) is defined as alternative work/study, internship, cooperative education, or any other type of required internship or practicum that is offered by sponsoring employers through cooperative agreements with the school. • A student may begin CPT only after receiving his or her Form I-20 with the DSO endorsement.

  15. F-1 Students – Curricular Practical Training • Students who participate in a year or more of full time CPT are ineligible for post-completion optional practical training (OPT). • Students enrolled in graduate studies that require immediate participation in curricular practical training may receive an exception from the one academic year requirement.

  16. F-1 Student – Severe Economic Hardship • To be eligible, a student must experience severe economic hardship caused by unforeseen circumstances beyond the student's control. • Loss of financial aid or on-campus employment without fault on the part of the student, • Substantial fluctuations in the value of currency or exchange rate, • Inordinate increases in tuition and/or living costs, • Unexpected changes in the financial condition of the student's source of support, • Medical bills, or • Other substantial and unexpected expenses. • Available only to a student who has completed a full academic year, and who is maintaining F-1 status.

  17. F-1 Students – Optional Practical Training • Optional Practical Training (OPT) provides international students in F-1 status the opportunity to apply for work authorization from U.S. Citizenship & Immigration Services (USCIS) after completing a degree. • If granted, a recipient may work full-time anywhere in the U.S. for 12 months provided that the work is related to their field of study. • Applicants must pay a $410 filing fee.

  18. F-1 Students – Optional Practical Training

  19. F-1 Students – Optional Practical Training • MAY NOT start working before Employment Authorization Document (EAD Card) is in hand. • MAY NOT start working before the start date printed on the EAD Card. • MAY NOT continue working beyond the end dateof the card, unless they have obtained alternative legal work authorization.

  20. F-1 Students – Optional Practical Training • While on OPT, an F-1 student mustperiodically report his/her employment details to the DSO at the school that authorized the OPT. • Astudent may not be unemployed for an aggregate of more than 90 days while on OPT.

  21. F-1 Students – OPT STEM Extensions Who is Eligible for a STEM Extension? • A student with a STEM-qualifying bachelor's, master's, or doctoral degree from an accredited, SEVIS-certified U.S. educational institution, • who is in a valid period of standard post-completion OPT, and • has an offer of paid employment for at least 20 hours per week from an employer enrolled in E-Verify.

  22. F-1 Students – OPT STEM Extensions • The University of Colorado Denver | Anschutz Medical Campus is an E-Verify employer! • F-1 status holders who graduated with a STEM (science, technology, engineering, mathematics) degree are eligible for a 24-month extension of their OPT based on employment with us.

  23. F-1 Students – OPT STEM Extensions Hiring Unit and Employee complete and certify Form I-983. The Hiring Unit must attest that they: • Have enough resources and trained personnel available to appropriately train the Employee; • Will implement a formal training program to augment the Employee’s academic learning through practical experience. • Will provide an OPT opportunity that is commensurate with those of similarly situated U.S. workers in duties, hours, and compensation. • Are not hiring the STEM OPT Employee to replace a full- or part-time, temporary or permanent U.S. worker.

  24. F-1 Students – OPT STEM Extensions Resources: • ISSS Website – From the landing page, go to HR/Immigration Admin, then Other Employment-Based Options, then scroll down to F-1 Optional Practical Training. • Detailed information for students and employers can also be found on the DHS Study in the States OPT STEM Hub.

  25. J-1 Students – Academic Training • Academic Training (AT) is employment authorization for J-1 students that allows them to work in a position directly related to their academic objective in the U.S. • In contrast to F-1 off-campus work authorization, AT can be used immediately upon starting an academic program.

  26. J-1 Students – Academic Training • At the Bachelor’s or Master’s level (or for a non-degree program), a student can engage in up to 18 months of AT or the period of the full course of study, whichever is less.  • At the Ph.D. level, J-1 students are allowed up to 36 months of academic training. • AT can be full or part-time, but any time used will be subtracted from the total time available as if it had been full-time. 

  27. J-1 Students – Academic Training • To apply for AT, a J-1 student must submit the following items to the RO or ARO at his/her school: • Letter of offer from employer • Letter of support from academic advisor • An RO/ARO can authorize AT once s/he receives the required letters from the student. • AT applications are not adjudicated by USCIS or the U.S. State Department.

  28. J-1 Students – Academic Training • If you want to employ a J-1 student who is eligible for AT, please provide the student with an employment letter that includes the following: • Full Name of Employer • Physical Address of Location(s) where AT will take place. • Name of Supervisor • Number of Hours Per Week • Training Begin Date • Training End Date

  29. J-1 Students – Academic Training Letter from the student’s Academic Advisor must address: • The goals and objectives of the specific academic training program; • A description of the academic training program, including its location, the name and address of the training supervisor, number of hours per week, and dates of the training; • How the academic training relates to the student’s major field of study; and • Why it is an integral or critical part of the student’s academic program.

  30. J-1 Students – Academic Training • Evidence of AT approval includes a new DS-2019 with the employment information and an approval letter signed by the RO/ARO. • J-1 student must present the DS-2019, approval letter, passport, and I-94 to the employer. • The student may also need to apply for a social security number.

  31. Employment Authorization DocumentAll of the following categories of individuals (and more!) are eligible to apply for an EAD Card. Refugee--(a)(3) Paroled as a Refugee--(a)(4) Asylee (Granted Asylum)--(a)(5) Asylum Applicant (With a Pending Asylum Application) -- (c)(8) Temporary Protected Status (TPS)--(a)(12) and (c)(19) Adjustment Applicant--(c)(9) Renewal EAD for National Interest Waiver Physicians Consideration of Deferred Action for Childhood Arrivals--(c)(33) VAWA Self-Petitioners--(c)(31) F-1 Student Seeking Post-completion Optional Practical Training -- (c)(3)(B) F-1 Student Seeking 17-month extension for STEM Students -- (c)(3)(C) F-1 Student Seeking Off-Campus Employment Due to Severe Economic Hardship--(c)(3)(iii) J-2 Spouse or Minor Child of an Exchange Visitor--(c)(5) Spouse of an L-1 Intracompany Transferee-- (a)(18) Spouse of an H-1B Nonimmigrant--(c)(26)

  32. ANY QUESTIONS? For more immigration-related information, please visit the ISSS website or contact an ISSS staff member directly. Michelle Larson-Krieg, J.D. Michelle.Larson-krieg@ucdenver.edu | 303.315.2235

  33. Managing Funding and Suspense Office of Grants and Contracts October 2018

  34. Agenda • Managing Funding and Suspense-Job Aid • HCM Queries

  35. Manage Funding Suspense • https://www.cu.edu/docs/jaid-managing-funding-suspense • HCM Queries https://portal.prod.cu.edu

  36. Resources • HCM Blog • Team Talks-HCM Capital Mgmt. Spending Controls Implementation • OGC Website>Grants Optimization-Funding & Spending Project Controls http://www.ucdenver.edu/research/OGC/training/Pages/grants_optimization.aspx • Available for meetings-please contact Ginger Acierno Ginger.Acierno@ucdenver.edu Sharon Grant Sharon.Grant@ucdenver.edu

  37. Service-impacting projectscoming your way What you need to know Sharon S. GrantOrganizational Change Program Manager 10/15/2018

  38. Agenda • CU Anschutz email and website changes • CU Secure Multi-factor Authentication (MFA) • How you can help • Questions

  39. CU Anschutz Identity

  40. CU Anschutz Identity • Chancellor Elliman supporting separate brand identity to better showcase CU Anschutz’s unique mission • Faculty, staff and students impacted • Rolling implementation – more to come on schedules

  41. What is happening? • Two projects – email and websites • Email rollout: • Will begin January 2019 and wrap up June 2019 • Two phases – 1) current and 2) alumni and retirees • OIT working on project status page – more to come • Login impact with apps using email as login ID • Website updates: • Web team in discussions now with schools/colleges • Transition schedule on ucdenver.edu/atwebend of next month

  42. How you can help • Begin reviewing your customer/business partner base to understand who is impacted • Be prepared to update your documentation, websites and any materials with the old address • Please identify any applications you may be using with hard-coded email and website information and prepare to update

  43. How you can help, cont. • If you are located on the Anschutz campus, please inform your customers and vendors of the change • Please help us spread the word by reminding your customers and business partners of this upcoming change • Please read communications about the change

  44. Questions?

  45. CU Secure MFA

  46. CU Secure - VPN • OIT is charged with protecting our campus’s data • CU Secure puts multi-factor authentication in place on four critical access points • Faculty, staff and students impacted

  47. What is happening • VPN is first, followed by VDI, portal and O365 • VPN targeted for early 2019 • MFA adds a layer of protection using: • Something you know (your password) • Something you have (your computing device or phone) • Somewhere you are (on or off campus)

  48. How you can help • Install Outlook Mobile if you plan to use your mobile device for authentication • Install DUO Mobile in preparation for go live • Register for authentication to speed the process, when requested • Participate in testing by emailing OITChangePartner@ucdenver.edu or signing up at EmpowerEd 2018

  49. Questions?

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