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Comprehensive Guide to Submitting a JISC Bid for Higher Education Projects

This guide provides a detailed overview of submitting a bid for JISC funding, outlining the initial steps, terms and conditions, project structure, budget requirements, and evaluation criteria. It emphasizes the importance of aligning project ideas with JISC objectives and securing institutional support. Key components include project description, work plan, budget clarity, and the necessity for letters of support. A checklist for final submission stages and an overview of the evaluation process are included to ensure a thorough and competitive bid.

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Comprehensive Guide to Submitting a JISC Bid for Higher Education Projects

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  1. Guide to Submitting a JISC Bid Alice Colban Policy Group JISC Executive

  2. Summary • Initial Scoping Stage • Terms & Conditions • Structure of Bid • Budget • Evaluation Criteria • Checklist for Final Stages • Evaluation Process

  3. Initial Scoping Stage • Read the call & background info to understand programme rationale • Ensure project ideas are within scope & map to call objectives, timetable, activities envisaged, & priority issues • Consider fit with institutional objectives • Consider project partners: internal and external • Clarify outputs and wider benefits to community as a whole

  4. Terms & Conditions • Secure institutional support & funding commitment at a high level for project and post-project sustainability • Read JISC Terms and Conditions of Grant http://www.jisc.ac.uk/proj_tocgrants.html • Read JISC Project Management Guidelines http://www.jisc.ac.uk/proj_manguide.html • Read JISC Guide to Bidding http://www.jisc.ac.uk/bidguide.html

  5. Structure of Bid • Cover Sheet • Introduction/Outline • Project Description (project plan, deliverables, project management, wider benefit to community, risks, dissemination, evaluation, sustainability, IPR) • Budget (see next 2 slides) • Key personnel (indicate where plan to advertise) • Letter(s) of support

  6. Budget • Ensure JISC funding requested takes account of guidelines in the call • Ensure budget is clear & detailed, clarifying total cost to JISC • Breakdown across project years (June - May) & work package • Staff costs: proportion of time, include salary increases • Travel & subsistence, consumables • Dissemination & embedding • Evaluation

  7. Institutional Contributions • Overheads (space, heating, lighting) • Staff resources (Management, Personnel & Finance) • Use of equipment & software • Other contributions • Cost these into the bid to demonstrate the added value the institution(s) bringing

  8. Evaluation Criteria EVALUATION CRITERIA WEIGHTED • Quality of proposal & workplan (25%) • Impact & wider value to HE/FE, sustainability (25%) • Openness, dissemination, evaluation (10%) • Value for money (15%) • Previous experience & evidence of the project team’s understanding (25%)

  9. Check List for Final Stages • Check deadline (13:00 hours, 7 April) • Letter(s) of support from senior mgmnt • Cover Sheet • Main body of proposal - max. 10 single-sided A4 sheets (do not exceed) • Optional appendices, e.g. staff CVs • Hard copy & electronic copy by deadline • Single electronic attachment or zip file • Do not rely on first class post

  10. Evaluation Process • http://www.jisc.ac.uk/bideval.html • Expert Evaluation Panel • 2-3 markers per bid using formal marksheet & guidance • Executive analyse marks • Evaluation panel meeting • Agree recommendations • Communicate decisions to bidders (envisaged early May)

  11. Guide to Submitting a JISC Bid Any Questions

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