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Sustainability & Environmental Management System (SEMS) Contract Specialist Focus

Sustainability & Environmental Management System (SEMS) Contract Specialist Focus. Wednesday, July 18, 2012 Colorado Room. Call-In #: ______________ Passcode _______________. AGENDA. GSA Mission: How SEMS Fits in with Contracting Environmental Policy SEMS Overview

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Sustainability & Environmental Management System (SEMS) Contract Specialist Focus

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  1. Sustainability & Environmental Management System (SEMS)Contract Specialist Focus Wednesday, July 18, 2012 Colorado Room Call-In #: ______________ Passcode_______________

  2. AGENDA • GSA Mission: How SEMS Fits in with Contracting • Environmental Policy • SEMS Overview • Responsibilities of Contract Specialists

  3. GSA Mission “…use expertise to provide innovative solutions for our customers in support of their missions and by so doing foster an effective, sustainable and transparent Government for the American People.”

  4. GSA Environmental Policy • The GSA commits to: • Compliance with regulations • Pollution prevention • Promoting awareness • Continual improvement

  5. What is an SEMS? It’s a system to maintain environmental compliance and IMPROVE environmental performance 5

  6. Sustainable Real Estate • Economic • (lower utility bills and O & M costs, smart use of space) • Environmental • (conserve natural resources, emit less GHG) • Social • (improve work space, enhance communities, environmental justice)

  7. Environmental Footprint

  8. Introductions • THE TEAM! • SEMS Core Team • SC Representatives • Program Managers • Project Managers • Property Managers • Contracting Officers

  9. SEMS Objectives Improve regional engagement Improve SEMS planning for environmental program areas Improve tracking of performance metrics and reporting to R8 leadership Improve internal awareness of environmental programs and procedures Support DFC pursuit of Gold Rating from CDPHE KISS 9

  10. What's in it for me & Region 8? • Program Managers: • Help me track my requirements • Align my program with the Region and Central Office • Provide tools for managing my program • Support my metrics tracking • Project Managers and COs: • Integrate sustainability into my projects • Property Managers: • Improve the economic and environmental performance of my building 10

  11. Mechanism: Environmental Procedure Clauses • Incorporate text of procedures directly into contract document • Environmental Procedures are stored on the ARC • Ensure that SEMS requirements in contracts are met • Enforcement under contract requirements • Report project metrics

  12. Environmental Procedures Region 8 Sustainability & Environmental Management System Revised: Feb. 28, 2011 NOTES: (☼ Insert the entire procedure into the Statement or Scope of Work) 90-Day Storage Area: Old construction material being demoed may contain hazardous materials (e.g. dry wall: asbestos, paint: lead, electrical: PCB ballasts) Asbestos Management may only require Asbestos Awareness training. Infrastructure, non-surface features. Electrical projects outdoors may require excavations and therefore a dig permit. Pre-Demolition is conducted by the GSA PM, report of findings given to contractor. Facility Solid Waste Management pertains to the removal of trash from office areas. Roofing: Old roofing may contain asbestos and the flange or trim heavy metals.

  13. Environmental Procedures Region 8 Sustainability & Environmental Management System Revised: Feb. 28, 2011 NOTES: (☼ Insert the entire procedure into the Statement or Scope of Work) Environmental pertains to investigative and cleanup (remediation) work Grounds Maintenance: Landscaping, sprinkler repair

  14. Sample pages of Environmental Procedures

  15. Practical Considerations • Make sure you are using the most current version of the Environmental Procedures Clauses • Choose the clauses that apply to your project, remove extraneous clauses, check formatting and save • Insert to body of Contract document or save as PDF and attach as an Appendix (with SOW, wage determination document etc.)

  16. Practical Considerations • Be thoroughly familiar with the Environmental Procedures • When problems come up: • Review the Contract • Contact the appropriate person to report problems (Environmental Program Group) per the Environmental Procedure clause • Report to the Contracting Officer (if you are not the C.O.) • Interface with the Project Manager and COR • Report project metrics as required

  17. Resources • SEMS Introductory Training Slide Show • R8SEMS.com • Sustainable Federal Laws, Policies, and Executive Orders • GSA Strategic Sustainability Performance Plan • SEMS Core Teams

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